Document Control Project

Date Of Birth : **-**-****, Age: ** Years

Email Address : *******@*****.***

Contact Number : +974-********

Sai Das THAZHAKODE

Document Control Manger

Education:

Bachelor of Commerce (B.Com)

Calicut University Kerala – India (1995)

Post Graduate Diploma in Computer Application (PGDCA)

Indian Human Resources Development – Kerala – India

(1996)

Professional Software’s

ACONEX, Mezzoteam,

SHARE POINT, PICS, and SAP.

Specialized in

EDMS

Archive

Workflows

Procedures

Training

Skills

Supervisory / Managerial

Strong English written and oral communication

ISO 9001 International Standards

Audits

KPI

Training

Safety Induction, H2s Awareness

and Escape

Effective Leadership and Customer Relation, Fire Warden

Training on International Standards

Language

Arabic – Working Knowledge

English – Speak, Read and Write

Hindi – Speak, Read and Write

Malayalam - Native

References

Chantale Ledu

QDVC

Corporate Quality Manager

********.****@****.***

Mark Holmes

GE (Ex Parsons Brinkerhoff)

Project Director

***********.*******@*****.***

A highly motivated Document Control Manager more than 20+ years of experience in Document and Records Management in all project lifecycle (FEED, Procurement, Construction, Commissioning, project handover & close-out and Archive).

Specialized in initial setting-up of the Document Control functions including development and implementation of all Standards, Procedures, Workflow administration, Review Processes and Training.

Work experience with Client, PMC and EPC Companies by ensuring an effective Document and Records Management, compliance with ISO Quality Management System. And also experienced in Internal & External Audits.

Employment History

Organization : Qatari Diar Vinci Construction (QDVC), Doha-Qatar

Designation : Document Control Manger

Period : 2015 December to Present

Project : Lusail Light Rail Transit-LRT (Qatar Rail)

Leading overall functions of the project document control process

Responsible for workflows, document and directory administrator for MEZZOTEAM and in ACONEX.

Implementation of document control process and procedures; Preparation of Document Management plan, Numbering Procedure, Process flow charts, Folder Structure and Templates

Analyzing problems and proposing solutions and closely monitoring the document approval process of the whole project.

The role includes maintaining the Project Communication procedure

Supporting and leading on EDMS to project team members and sub-contractors

In charge of archiving and updating the procedure as per the requirements

Experience In Data Architecture, updating of meta-data and input references

Handling of KPI and monthly reports

Reporting to the Quality Manger by assisting on Management Reports and for Periodical Audits on documentation.

Organization : Alwaseeta (QP Subsidiary Company) Doha, Qatar

Designation : Document Control Supervisor

Peiord : 2009 April to 2015 August

Project : SME Projects

Reporting to Corporate Engineering director, responsibilities included the management and co-ordination of Documentation process, procedures, and templates for various corporate projects. Management and co-ordination within the departments and third parties; achieved time, cost, quality and performance requirements.

Responsibilities

Focal point for the Documentation Department for all the projects.

Responsible for the day to day operations of the Documentation Department

Supervising the project and site document control team.

Implemented of Document Control processes and Procedures which includes the preparation of Document Management Plan, Document Numbering Procedure, Process Flows, folder structure, filing index, templates etc.

Established, maintains Project wise document control, records control and archiving system as per ISO standard.

Sets up and maintains Electronic Data Management System (EDMS) in all phases.

Ensure correctness of all documents numbering and revision in EDR as per the procedures.

Manage and trains team members on processes, procedures, and document management systems.

Establishes and maintains document distribution matrices for review of documents and transmittal and correspondence registers for project-related documentation.

Closely working with Project Team members, Contractors and vendors for project documentation.

Supervise Department Operation through the project initiation to closeout.

Assists with establishing Quality Documentation for ISO and attend Internal and External Audits.

Familiar with compilation of Project Close out documents and handover with main index as per the procedure as final dossier.

Receive and validate FEED (Front End Engineering Design) deliverables

Developed and maintains records retention policy.

Periodical reviews and updates existing system whenever required and submit for approval.

Establishes and maintains a project library containing frequently referred to documentation such as International codes and standards. (ASME, BS, BS EN, NFPA )

Achievements

Project Setups - Introduced new software to the company, methods and procedures relating to Document Control that resulted in streaming the process.

Achieved goal of bringing about the benefits of document control.

Success in regularly audited to ISO 9000+ standard both from within the company and third party.

Organization : Parsons Brinkerhoff, UAE.

Designation : Senior Document Controller

Period : 2008 June to 2009 April

Project : Ras Abu Fontas (Kahramaa), Doha-Qatar

Project Documentation Procedure set up as per the Project Specification / Scope of work.

Coordinates the activities of Document Control including Project Numbering, Project Formats and Project Registers.

Identifying Parties involved to build up communication protocol and Distribution Matrix.

Ensure proper implementation of the company’s policy & procedure.

Manage archiving activities for controlled documents and validation of files.

Maintenance of electronic department directories, tracking and reporting on document review progress.

Assist with the implementation, management and administration of the department Electronic Document Management System (EDMS), ACONEX AND PICS.

Key person for any operational documentation requirements by the departments.

Establishing and maintaining standard system for the all the Projects.

Develops and maintains a continuous improvement program to enhance the document support.

Transient, Receives thru through checking all incoming documentation, in any form, and enters it into the appropriate project documentation system.

Control over the Technical Feed-Input Documents/Drawings from Clients/Vendors and distribution of Hard Copies and Soft Copies in Server for easy retriever for User Groups.

Ensure the maintenance of day-to-day filing and retrieval operations at the Document Control Center.

Develops and maintains procedures for smooth functioning of department.

Strictly follow of Filing Index, IDC, Internal Document Distribution Matrix, Document Preservation Standard, Retention and Disposal Etc.,

Maintains of Engineering Documents, Various Reports, Subject File, etc are converts to scanned images and stored in Network.

Recommend Improvements for efficient and systematic control of technical records to Lead Engineers, project Engineers and QA Manager.

Obtain and distribute International Codes and Standards from On-line and convert to hard copies as required for the Projects.

Assists with establishing Quality Documentation for ISO 9001 and attend Internal and External Audits.

Timely Assist the Proposal team for Tendering and Contract Document Preparation.

Co-ordination between the Capital Projects Document Centre & the corporate document center, the contractors, and the vendors.

Assist Planning Engineer for related duties assigned such as preparing Weekly Reports, Progress Reports and Statistics.

Knowledge of KHARAMAA standards.

Organization : Poyry Energy Ltd., UAE

Designation : Material / Document Controller

Period : 2006 June to 2008 June

Project : Ras Laffan Common Cooling System Project (Qatar Petroleum), Doha-Qatar

Direct reporting to Project Director / Engineering Manager for the progress of the Projects Documentation

To provide coordination / liaison of IDC’s and Engineering Deliverables with our Finland, Zurich, Dubai and Muscat offices.

Data Uploading and downloading of our Zurich, Dubai and Muscat offices through FTP server

Working as a team leader within the projects for establishment and maintenance of proper documentation as per approved system (ISO 9001-2008).

Distributing works to co – workers and supervising the establishment and maintenance of Project Central filing system.

Control of Incoming and Outgoing Documentation including P&ID.

Ensure proper and satisfactory operation of the computerized document Management System at all stages (transmitting, receiving, recording, scanning and archiving viewing etc.).

Incorporate the agreed Document Distribution Matrix in to Document Control System.

Update and maintain Document Control Database at all times, carry out periodic checks of accuracy & completeness of data.

Assistance to the Planning Engineer to update the EDR.

Registration, distribution, follow ups and closing out of IDC (Inter Discipline Check).

Effectively coordinate with heads of Departments to ensure timely communication and smooth workflow.

Achievements

Success on an initial ISO Quality Standards audit with Document Control by internal and third party audits.

All personnel trained by myself found employment as Document Controllers on completion of the project, many of which have since been promoted or given further training in other related fields.

Organization : Arabian Industries / Worley Parsons JV

Designation : Material / Document Controller

Period : 1997 May to 2006 May

Project : DCMEI and Engineering Service Contracts of M/s. Petroleum Development of Oman, PDO Contract No. C-31/0443 Engineering, Procurement and Construction of FWKO Tank, T-4819 at Thuleilat, Marmul field of Petroleum Development of Oman (PDO), T-4819 at Nimr field of Petroleum Development of Oman (PDO)

Coordination with Procurement department and Central Stores for project materials delivery to site office.

Entries in SAP Entry system with MESC codes.

Preparation of project documents and drawings controller register.

Assisting QA/QC departing for preparation of quality documents like various method statements and quality control procedures etc.

Responsible for the registration, distribution and control of all internally generated engineering documents, for internal/external transmittal, issue of controlled copies, IDC.

Responsible for documents are filed according to the Project Filing Plan.

To maintain vendor document tracking system. The most recent issue of a document is correctly distributed.

Maintained document management procedures, control project correspondence and vendor documentation as per approved system (ISO 9001-2000).

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