Administrative Assistant Office

Ewa Rock

**** **** ******* ****, ***********, ON, L5B 4G4

416-***-**** w *******@******.***

OBJECTIVE

Energetic multitasker seeking a challenging position as Administrative Assistant bringing excellent personal skills and clerical abilities in order to provide the company with exceptional customer care and administrative services.

PROFILE

More than five years of professional experience in office administration and reception

Excellent organizational, interpersonal and communication (verbal and written) skills

Polite enthusiastic and outgoing

Ability to work with all levels of internal management/staff and with outside clients

Excellent problem solving and conflict resolution skills

Very sensitive to confidential matter

Strong computer skills with proficiently in Microsoft Word, Excel, Power Point, Internet and E-mail

General working knowledge of business machine, especially in Supply Chain, Logistics and School

WORK EXPERIENCE

Admin. assistant/Receptionist LABORIE MEDICAL TECHNOLOGY INC. Mississauga, ON 2017 – 2019

Provided administrative support including coordinate incoming and outgoing mail and couriers, sending and receiving general office correspondence, preparing and assembling documents and assisting with administration of all office functions that are assigned

Provided coverage of the reception desk area

Received and greet visitors to the office

Handled the Company telephone voicemail system

Managed corporate vehicle and boardroom bookings

Processed monthly expenses invoices as required

Ordered lunch for staff meetings as needed

Ordered new hire office equipment and ensure that they are setup for their first week

Maintained the office filing system

Ensured the office environment is orderly and professional at all times

Maintained office equipment and troubleshoot any issues (e.g. photocopier, printer etc.)

Provided administrative and clerical support to Senior Executives and all project staff

Ensured a clean and professional appearance of all areas of the office

Maintained a suitable inventory of all appropriate office and kitchen supplies

General office upkeep including maintaining the kitchen, boardroom and other areas of the office

Researched, book and manage travel arrangements for all regional staff

Completed month end administrative duties such as company car and photocopier logs ensuring deadline is achieved as per the Corporate Accounting Schedule

Tracked and follow up on completion of staff weekly and monthly timesheets ensuring deadline is achieved as per the Corporate Accounting Schedule

Assisted with planning office social events

Performed other functions as deemed appropriate to the position

Administrative Assistant HOLY NAME OF MARY COLLEGE SCHOOL Mississauga, ON 2016 – 2017

Performed administrative duties for the Principal and Office Manager

Prepared correspondence and reports in accordance with school standards

Managed calendars and making school trips arrangements

Provided back up for Office Services responsibilities as required

Took and preparing notes/minutes of meetings and follow up on outcomes

Coordinated seminars and special events including scheduling and registrations

Entered data on PowerSchool system and filing student’s records

Maintained Attendance Records

Performed all administrative duties: mail distribution, maintain bulletin board, maintain office supplies inventory, print/fax, courier, respond to external/internal inquiries

Greeted those who walk into the school office

Ability to work flexible hours as and when required

QA ANALYST LOBLAW COMPANIES LIMITED Mississauga, ON 2009 – 2015

Supported in converted all Distribution Centers to work with Manhattan and SAP Host Systems

Analyzed the test data requirements.

Created varied test data to support the testing strategy end to cover all Business Scenarios

Administrative Assistant UPS SUPPLY CHAIN SOLUTION Burlington, ON 2000 – 2009

EDUCATION

OREA Real Estate College – Toronto, Ontario, 2015 – 2017

Real Estate Sales Representative as HOBBY

Toronto School of Business – Mississauga, Ontario, 1998 - 1999

Computer Business Application Specialist Diploma

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