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Administrative Assistant Office

Location:
Houston, TX
Salary:
20.hr
Posted:
September 11, 2019

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Resume:

Johnnie Nichols

Houston, TX *****

adabof@r.postjobfree.com

713-***-****

Work Experience

Project Expeditor

Azota Gas Processing LTD - Houston, TX

March 2019 to Present

• Expedite PVF

• Expedite Shortages as found by Warehouse

• Expedite Documentation

• Approve PO's for payment after deliveries are complete Salon Park Office Assistant

Houston, Texas

Office Assistant

Salon Park - Houston, TX

February 2016 to Present

• Support District Manager

• Apply Subcontract Payments

Executive Administrative Assistant

CB&I - Houston, TX

January 2013 to February 2017

Executive Assistant to the Procurement Director of Americas Cartagena Refinery Expansion Project (Reficar) - Cameron, TX January 2013 to February 2017

Cameron), (Golden Pass), Executive Assistant to the Procurement Director of Americas Project Procurement Administrative Assistant / Procurement Coordinator

• Load, maintain and distribute key documents using the iDocs system for the PO Close Outs

• Prepare presentations, letters, and routine correspondence

• Conduct research, compile, and create statistical reports as required

• Arrange and coordinate travel arrangements and reservations

• Responsible for answering telephones, arrange conference calls, and respond to routine business questions

• Prepare and update Expense Reports and Expense Logs for the Project Procurement Team

• Assist Director Of Procurement, Project Procurement Managers, Buyers, Expeditors, Inspectors and Logistics as requested

• Prepare Mobilization Forms and manage all moving needs for new procurement personnel hired to a project

• Create Mac request for new hires and or transfers

• Monthly and weekly Procurement Reports

• Ensure weekly time sheets are recorded and accurate

• Pcard location administrator for Oil and Gas

• Order office supplies as needed

• Catering Lunches for Meetings

• Zycus Reporting

Daily administrative

American Business Machines

October 2012 to December 2012

Oct 2012 - Dec 2012

Accounts Receivable

• Maintaining all AR logs, daily call logs, collection logs and problem issues

• Daily administrative duties as needed, excel spread sheets for logs

• Collections for all major accounts

• Assisting Accounts Receivable Team Leader as needed Administrative Assistant

Burnett Services - Houston, TX

October 2011 to October 2012

• Administrative duties

• Filing

• Calendar maintenance

• Travel arrangements, International and Domestic

• Scheduling

Reservoir Executive Administrative Assistant

ENI Petroleum

April 2008 to October 2011

• Scheduled appointments and calendar maintenance, catering

• Clerical and organizational support to the reservoir manager and department

• Handled confidential and personal matters for the reservoir manager

• International and Domestic travel arrangements, along with hotel accommodations

• Prepared/composed complex documents/extensive Expense reports

• Reviewed, prioritized, and determined actions for all incoming correspondence, researched and drafted all responses

• Screened & prioritized phone calls, provided ongoing public relations, and assisted in resolving problems

• Internal document creation and information organization

• Event scheduling/Booked Conference Rooms, set up teleconferences

• SAP Invoicing/billing

• SAP Requisitioner and AFE Creator

Manager

Best Storage

October 2007 to March 2008

• Prepared budget, full profit and loss statements, general ledger maintenance, cash disbursements and petty cash ledger

• Responsible for developing and maintaining books of business

• Generated sales through referrals

• Daily data entry on accounts receivables and payable/billing

• Provided individualized client service

• Utilized problem solving and listening skills to address clients' needs

• Managed one assistant

Inventory Control Manager

SWESCO

June 2006 to July 2007

• Coordinated job proposals/invoicing/billing/QuickBooks

• Interacted with vendors on a daily basis, and tracked open purchase orders

• Arranged sales meetings

• Responsible for ordering and receiving of supplies Director of Sales & Marketing / Office Assistant

Hampton Hilton Hotels

January 2000 to June 2006

• All areas of administrative office support

• Accounts receivables

• Bank deposits

• Answered 12 phone lines

• Coordinated daily and special events

• Managed accounts, events, and front desk

• Public relations

• Facilitated in coordinating and communicating information from the clients to the owners

• As a Team Leader, my duties included daily interaction with other departments to better serve the client

• Activities coordinator for clients

• Negotiated and renewed rates for clients

• Managed client accounts

• Public relations administrator

Education

Kilgore Community College

1992 to 1994

Skills

Accounting, Quickbooks, Ms office, Microsoft office, Cash Handling, Inventory, problem solving, Organizational Skills, Management

Additional Information

Skills

QUICKBOOKS, ACCOUNTING, MICROSOFT OFFICE, MS OFFICE RELEVENT SKILLS

• Microsoft Office Suites 2007 - 2013

• OMD Accounting

• SAP

• QuickBooks

• iDocs

• Zycus



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