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Administrative Assistant Office

Houston, TX
September 11, 2019

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Johnnie Nichols

Houston, TX *****


Work Experience

Project Expeditor

Azota Gas Processing LTD - Houston, TX

March 2019 to Present

• Expedite PVF

• Expedite Shortages as found by Warehouse

• Expedite Documentation

• Approve PO's for payment after deliveries are complete Salon Park Office Assistant

Houston, Texas

Office Assistant

Salon Park - Houston, TX

February 2016 to Present

• Support District Manager

• Apply Subcontract Payments

Executive Administrative Assistant

CB&I - Houston, TX

January 2013 to February 2017

Executive Assistant to the Procurement Director of Americas Cartagena Refinery Expansion Project (Reficar) - Cameron, TX January 2013 to February 2017

Cameron), (Golden Pass), Executive Assistant to the Procurement Director of Americas Project Procurement Administrative Assistant / Procurement Coordinator

• Load, maintain and distribute key documents using the iDocs system for the PO Close Outs

• Prepare presentations, letters, and routine correspondence

• Conduct research, compile, and create statistical reports as required

• Arrange and coordinate travel arrangements and reservations

• Responsible for answering telephones, arrange conference calls, and respond to routine business questions

• Prepare and update Expense Reports and Expense Logs for the Project Procurement Team

• Assist Director Of Procurement, Project Procurement Managers, Buyers, Expeditors, Inspectors and Logistics as requested

• Prepare Mobilization Forms and manage all moving needs for new procurement personnel hired to a project

• Create Mac request for new hires and or transfers

• Monthly and weekly Procurement Reports

• Ensure weekly time sheets are recorded and accurate

• Pcard location administrator for Oil and Gas

• Order office supplies as needed

• Catering Lunches for Meetings

• Zycus Reporting

Daily administrative

American Business Machines

October 2012 to December 2012

Oct 2012 - Dec 2012

Accounts Receivable

• Maintaining all AR logs, daily call logs, collection logs and problem issues

• Daily administrative duties as needed, excel spread sheets for logs

• Collections for all major accounts

• Assisting Accounts Receivable Team Leader as needed Administrative Assistant

Burnett Services - Houston, TX

October 2011 to October 2012

• Administrative duties

• Filing

• Calendar maintenance

• Travel arrangements, International and Domestic

• Scheduling

Reservoir Executive Administrative Assistant

ENI Petroleum

April 2008 to October 2011

• Scheduled appointments and calendar maintenance, catering

• Clerical and organizational support to the reservoir manager and department

• Handled confidential and personal matters for the reservoir manager

• International and Domestic travel arrangements, along with hotel accommodations

• Prepared/composed complex documents/extensive Expense reports

• Reviewed, prioritized, and determined actions for all incoming correspondence, researched and drafted all responses

• Screened & prioritized phone calls, provided ongoing public relations, and assisted in resolving problems

• Internal document creation and information organization

• Event scheduling/Booked Conference Rooms, set up teleconferences

• SAP Invoicing/billing

• SAP Requisitioner and AFE Creator


Best Storage

October 2007 to March 2008

• Prepared budget, full profit and loss statements, general ledger maintenance, cash disbursements and petty cash ledger

• Responsible for developing and maintaining books of business

• Generated sales through referrals

• Daily data entry on accounts receivables and payable/billing

• Provided individualized client service

• Utilized problem solving and listening skills to address clients' needs

• Managed one assistant

Inventory Control Manager


June 2006 to July 2007

• Coordinated job proposals/invoicing/billing/QuickBooks

• Interacted with vendors on a daily basis, and tracked open purchase orders

• Arranged sales meetings

• Responsible for ordering and receiving of supplies Director of Sales & Marketing / Office Assistant

Hampton Hilton Hotels

January 2000 to June 2006

• All areas of administrative office support

• Accounts receivables

• Bank deposits

• Answered 12 phone lines

• Coordinated daily and special events

• Managed accounts, events, and front desk

• Public relations

• Facilitated in coordinating and communicating information from the clients to the owners

• As a Team Leader, my duties included daily interaction with other departments to better serve the client

• Activities coordinator for clients

• Negotiated and renewed rates for clients

• Managed client accounts

• Public relations administrator


Kilgore Community College

1992 to 1994


Accounting, Quickbooks, Ms office, Microsoft office, Cash Handling, Inventory, problem solving, Organizational Skills, Management

Additional Information



• Microsoft Office Suites 2007 - 2013

• OMD Accounting


• QuickBooks

• iDocs

• Zycus

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