Manager Office Assistant
Resume:
CURRICULUM VITAE
Leoni Botha
Have own vehicle and valid driver’s license
Always willing to educate myself further
Latest Employer – House of Interiors Louis Trichardt
CURRICULUM VITAE
Leoni Botha
Personal Details:
Name: Leoni Botha
I.D. Number: 730**********
Marital Status: Married to Johan Hendrik Botha
Occupation of Spouse: Heavy Duty Diesel Mechanic
Dependants: Two
Address: 65 Reitz Street, Louis Trichardt, 0920
Cell Number: 081-***-****
Email: *****.*********@*****.***
Education:
Institution: Montana High School (Matric 1990)
Subjects: Afrikaans
English
Biology
Typing
Art
Home Economics
Computer Literacy:
• MS Office - Word (Advanced), MS Excel (Advanced), MS Power Point (Advanced)
• MS Access
• Accpac
• Sage Pastel (Currently Using)
• QuickBooks
• Great Plains
• Pro-Clarity
• SAP
• Photoshop
• MedEDI
• SAGEPAY Debit Orders on Internet Link
• TOM TOM Vehicle Tracking
• IQ Accounting System
• Kerridge – K8
Summary of Career Particulars
From To INSTITUTION POSITION
01/01/1991 28/02/1992 1 Mil Hosp (SAMS) Student Nurse
01/03/1992 28/02/1994 1 Mil Printing Regiment Apprentice Photo lithographer DTP Operator
01/03/1994 03/08/1997 Unemployed House Wife
04/08/1997 31/10/1997 12 Field Eng Regt
Army Battle School – Lohathla Assistant Media Centre Co-ord DTP Operator (Reserve Force)
01/11/1997 27/08/1998 Unemployed House Wife
28/08/1998 02/04/2001 AFB Hoedspruit Junior Typist (Class 2 – Civilian)
03/04/2001 30/11/2003 CMI SC Hoedspruit Help Desk Operator (Civilian)
01/12/2003 31/12/2005 7 ASU – AFB Hoedspruit Senior Secretarial Typist (Civilian)
01/01/2006 31/03/2006 Hoedspruit Pet Shop General Manager– Co-owner
01/04/2006 09/04/2006 Unemployed Seeking employment
10/04/2006 30/06/2006 Premier Foods – Blue Ribbon Themba Bakery Sales Admin Data Capturing (Temporary – Rosslyn Personnel)
01/07/2006 23/07/2006 Unemployed Seeking employment
24/07/2006 13/12/2006 Steyn& Clarke Attorneys Litigation & Collection Typist
14/12/2006 30/06/2007 Campfire Properties General Secretary
Blyde Wildlife Estate General Secretary / Admin Data Capturing
01/07/2007 31/11/2007 Hoedspruit Wildlife Estate Home Owners Association Administrator
01/12/2007 06/01/2008 Unemployed Seeking employment
07/01/2008 30/04/2008 MEDUNSA (Main Campus) Student Admin Data Capturing (Temporary)
01/05/2008 30/07/2011 MEDUNSA Polokwane Residences Matron
01/08/2011 04/12/2011 Unemployed Seeking employment
05/12/2011 27/07/2012 Agora International cc Office Manager & Book keeper
04/04/2013 31/05/2013 Fidelity Security Services Payroll Administrator/Data Capturer
10/06/2013 30/07/2013 Rosslyn Personnel Temporary CV Typist
08/08/2013 31/01/2014 CVO School Vivo Temporary – Teacher for CAT, Bible studies and life Orientation
04/07/2014 10/10/2014 Drs Stroebel, Venter & Malan Inc. Debtors Clerk – 3 month probation period
14/01/2015 25/03/2015 House of Interiors Reception/Procurement (Orders)
25/03/2015 16/09/2016 Big 5 Security Creditors/Debtors/General Admin
19/09/2016 31/01/2017 P&L Hardware – Head office Creditors Clerk
01/08/2017 31/12/2018 Buco Plk Sapphire Creditors Clerk
07/01/2019 14/03/2019 Ovoscape (Pty) Ltd General Assistant to Director
15/03/2019 2019/06/15 Blitz Paving Reception, Sales, Admin
2019/06/18 Present House of Interiors Louis Trichardt Stock Manager, Labour Relations
Employment History:
Company: House of Interiors Louis Trichard
Position: Stock Manager / Labour Relations
Period: 18/06/2019 to Present
Duties:
● Stock Control
o Receive stock
o Transfer stock
o Capture sale
● Labour Relations
o Compile Standard Operating Procedures
o Compile Policies and Regulations according to Employment Acts
o Warnings
o Disciplinary Hearings
o All correspondence pertaining to Labour Relations
● Any other duties as delegated by management
● Reason for leaving: Searching for better career opportunities
Employment History:
Company: Blitz Paving & Blitz Stone Creations
Position: Reception, Sales and Administration
Period: 15/03/2019 to 15/06/2019
Duties:
● Front Office Reception and Sales
o Receive customers
o Explain products and options to customers
o Advertise on Facebook page
o Making Quotations – Website, etc.
o Generating Sales Orders/Job Cards
o Invoicing
o Receiving payment
o Purchase and Orders
o Arrange deliveries
o Arrange Appointments for Quotations
o Handling all customer complaints
● Administration
o Purchase orders – statistics and reporting to Management
o Petty Cash Control
o Update Card purchase register
o Update Quotation register
o Follow up on outstanding payments
o Handling all correspondence with customers and suppliers
o Follow up on all Quotations
● General
o Perform any task as delegated by Management
● Reason for leaving: Relocating to Louis Trichardt
Employment History:
Company: Ovoscape (Pty) Ltd
Position: General Assistant to Director
Period: 07/01/2019 to 14/03/2019
Duties:
● Tenders
o Purchase and collect Tenders from various Government Agencies for Construction, Roads, Water and Sewerage projects
o Acquiring prices for Tenders
o Assisting with completion of Tenders
o Preparing appendices
● General Admin
o Debtors
o Creditors
o Vehicle Licenses
o Vehicle Roadworthy
o Salaries and Payslips
o Quotations and Invoices on QuickBooks
o Arranging of accommodation for staff on sites
● Correspondence
o E-mail
o Fax
o Telephone calls
● Purchasing and general tasks
o All minor Purchases for sites
o All other tasks as delegated by the Director
● Reason for leaving: Better offer at Blitz Paving
Employment History:
Company: Buco Polokwane Sapphire – Creditors
Position: Creditors Clerk
Period: 01 August 2017 – 31 December 2018 (Currently working on K8)
Duties:
● Creditors
o Capture GRA’s
o Supplier Recons
o Stock Recons on all suppliers
o Pallet Recons
o Archive Control and Management
o General admin. Answering phones, E-mail, Filing of Supplier invoices, filing of GRA’s end general admin duties.
● Reason for leaving: Admin offices have been moved to Pretoria, the current positions at BUCO Polokwane have become redundant.
Employment History:
Company: P&L Hardware – Head Office – Creditors
Position: Creditors Clerk
Period: 19 September 2016 – 31 January 2017 (Working on IQ)
Duties:
● Creditors
o Capture GRA’s from Branches (7)
o Supplier Recons P&L Hardware
o Stock Recons on all branches
o Stationary Recons on
o Interbranch Recons
o Pallet Recons
o Archive Control and Management
o General admin. Answering phones, E-mail, Filing of Supplier invoices, filing of GRA’s end general admin duties.
o Assist with Half Year
Reason for leaving: My husband, who is working for Coca Cola will be relocating to Polokwane in April 2016. Since the position is open it is an opportunity to get the children settled in their new environment hopefully at the beginning of 2017.
Employment History:
Company: Big 5 Security Louis Trichardt
Position: Debtors/Creditors/General Admin
Period: 25 March 2015 to 16 September 2016 (Working on Pastel)
Duties:
● Debtors:
o Invoice Customers
o Capture Cash Book – Bank and Petty Cash – Ensure they balance – Recon monthly
o Journals
o Statements – handle all Customer enquiries regarding their accounts
o Collection duties of outstanding accounts
o Handing over of long overdue accounts
o Arranging & managing Debit Orders on Sage Pay website
o Manage all Debit Orders via SAGEPAY internet application
o Stock Control – Full Function
o Villa Rome Rental Secretary – Full Function
Invoices
Statements
All correspondence
E-mail control
Legal Documentation
Repairs & Maintenance
o Job Card Control
o Petty Cash
o Vehicle Maintenance
o All correspondence for the Office
o Office Admin Duties
o Advertising & Promotions
o Quotations and Pricing
● Creditors
o Capture Supplier Invoices
o Capture payments to Suppliers
o Update Pastel with new Supplier info
o Ensure all Supplier Statements and Pastel Balance
● General Admin (P.A)
o Perform all duties issued to me by Management including, but not limited to:
Filing
Telephone management
E-mail management
Outgoing Correspondence
Incoming Correspondence
Reason for leaving: Cost of living has escalated – seeking better career opportunities with room to grow.
Employment History:
Company: House of Interiors Louis Trichardt
Position: Reception / Orders
Period: 14 January 2015 to 25 March 2015
Duties:
● Reception -
o Manning the telephone at all times
o Receiving, answering and sending e-mails
o Customer service
o Sales making use of verbal and visual means
o Acquiring new customers
o Keep Customer register up to date with Names, contact details and needs
o Follow-up on customers
o Receiving payment via cash, cheque or card
o Writing invoices
o Liaising between owner and customers
Orders / Purchasing -
o Submit orders via e-mail, fax or telephonically
o Keep order register up to date
o Follow-up on orders via e-mail, fax or telephonically
o Arranging Courier service for collection of orders
o Follow up on courier service
o Receiving orders and unpacking orders
o Checking orders for accuracy and damages
o Reporting damages to owner and suppliers
o Arranging that damaged goods be collected and replaced or credited
o Following up on credits due
o Wrapping of sold goods
o Assisting with loading of goods
o Co-responsible for display in the store
Reason for leaving: Head hunted by Big 5 Security due to Office Management experience
Company: Drs. Stroebel, Venter & Malan Inc.
Position: Debtors Clerk
Period: 10 July 2014 to 10 October 2014
Duties:
• Receiving payments
• Capturing Payments on Med EDI
• Capturing Payments from bank statements
• Follow up on debtors
• Follow up on Medical Aid payments
• Manage SANDF accounts and authorities
• Sending SMS to outstanding accounts
• Statement runs Monthly
• Account management
• E-mail management
• In charge of Petty Cash
• Purchasing of all stationary and office refreshments
• Payment of cash purchases – medication and sundry
Reason for leaving: 3 month probation. Expired 10 October 2014
Company: CVO School Vivo
Position: Teacher
Period: 05 August 2013 to 31 January 2014
Duties:
• Teaching Computer Applications Technology – Grade10 to 12
• Managing all administration pertaining to Computer Applications Technology – Grade 10 to 12
• Teaching Life Orientation – Grade 7 to 9
• Managing all administration pertaining to Life Orientation – Grade 7 – 9
• Teaching Bible Studies – Grade 10
• Managing all administration pertaining to Bible Studies – Grade 10
Reason for leaving: Temporary contract position. Contract expired 31 January 2014
Company: Rosslyn Personnel
Position: CV Typist (Temporary assistance)
Period: 10 June 2013 to 30 July 2013
Duties:
• Type CV’s of candidates for positions received from clients
• Phone and liaise between candidates and clients
• Acquire additional information from candidates
• Do candidate search functions on internet applications
• Attach all relevant documentation to CV as requested
Reason for leaving: Temporary assistance - Relocated back to Alldays Limpopo Province
Company: Fidelity Security Services
Position: Payroll Administrator/Data Capturer
Period: 4 April 2013 to 31 May 2013
Duties:
• Manage payroll files allocated to your responsibility.
• Capture post sheets daily.
• Check posts daily for accuracy.
• Submit payroll orders as stipulated in internal policy.
• Strictly adhere to all timetables.
• Process sick and leave application.
• Check overtime, double shifts and all other allowances against contractual requirements.
• Sort and file payslips and ensure all employees receive their payslip on time.
• Do daily confirmation of employment.
• Handle payroll enquiries on all files in responsibility field
Competency in programs: MS Office – Outlook, Excel, Word, SAP
Competencies Essential Preferable
Computer literate (Excel, on line/internet applications, email, data entry, printing) X
Able to meet deadlines reliably X
Able to follow up and complete a task in full X
Accurate X
Precise and conscientious X
Clear verbal communication X
Clear email communication X
Able to take responsibility (e.g. for petty cash, invoicing) X
Excellent People Skills X
Able to complete reconciliations, communicate and resolve discrepancies X
Computer literacy – SAP, MS Office X
Reason for leaving: Contract expired
Company: Agora International t/a Agora Internet
Position: Administration Manager/Bookkeeper
Period: Dec 2011 to 27 July 2013
Duties:
Authority and responsibility
• The Administration Manager reports to the Managing Director.
• The Administration Manager supervises the Technical Administrator.
• The Administration Manager supervises the Office Assistant.
• The primary objectives of the Administration Manager are
• Issuing invoices every month on time with the correct amounts and details
• Customer service
• Office accounting management
• Supervising the Technical Administrator
• Supervising the Office Assistant
• Managing suppliers (creditors)
• Financial management and reporting
• Outcomes and deadlines Annual deliverables Quarterly deliverables Monthly deliverables
Competencies Essential Preferable
Computer literate (Excel, on line/internet applications, email, data entry, printing) X
Computerised accounting system (e.g. QuickBooks) X
Able to meet deadlines reliably X
Able to follow up and complete a task in full X
Accurate X
Precise and conscientious X
Clear verbal communication X
Clear email communication X
Able to take responsibility (e.g. for petty cash, invoicing) X
Able to supervise other staff. X
Able to complete reconciliations, communicate and resolve discrepancies X
Reason for leaving: Relocated back to Pretoria
Company: MEDUNSA Residences Polokwane
Position: Residence Administrator (Matron)
Period: 01 May 2008 to 31 July 2011
Duties:
• Managing the residences administrative issues
• 10 Personnel under command – supervisory capacity
• Personnel – Leave, Sick leave, salary enquiries and all related documentation
• Purchasing – food products, equipment, etc and all related documentation
• Maintenance and Repairs – plumbing, electrical and general maintenance tasks as well as all related documentation
• Student issues
• Receiving student lists
• Allocating rooms
• Issuing keys
• Ensuring meals are prepared up to standard
• Ensuring meals are served on time
• Performing small maintenance tasks – replacing light bulbs
• Manage all disciplinary matters – writing of reports when necessary
• Manage all student complaints
Reason for leaving: Relocated to Tzaneen
Company: MEDUNSA Student Administration (Pretoria)
Position: Data Capturer
Period: 7 Jan 2008 to 30 Apr 2008
Duties:
Performing the following tasks as delegated:
Acquiring and sorting all student application forms into alphabetical order
Acquiring and sorting all student application forms for all different courses
Reading in student data into the system
Check system for accuracy after being entered into the system
Opening files for first year students
Check files if all necessary documentation are present
Sorting and compilation of results after selection
Assisting with statistics
Assisting with enquiries
Assisting with making copies of student documentation
Reason for leaving: Became residence administrator at Polokwane MEDUNSA
Company: Hoedspruit Wildlife Estate Home Owners Association
Position: Administrator (Middle Management)
Period: 1 Jul 2007 to 31 Nov 2007
Duties:
• Manning Hoedspruit Wildlife Estate Home Owners Association Office
• Type all outgoing correspondence
• Handle all correspondence, E-mail, Letters, Compiling levy payment reports,
• Debtors outstanding, Creditors outstanding, Compiling water & electricity payment reports
• Data Capturing
• General administration work:
• Financial duties:
Reason for leaving: Relocated to Pretoria
Company: Campfire Properties/ Blyde Wildlife Estate
Position: Secretary / Admin Data Capturing
Period: 14 Dec 2006 to 30 Jun 2007
Duties:
Campfire Properties – Secretary (Permanent)
• Manning of the Campfire properties office
• Receiving Mandates to sell properties from clients
• Do deed search on properties received
• Opening files for properties received
• Compiling Stock lists of properties received
• Compiling report on transactions in progress
• Compiling list of enquiries
• Compiling reports on Estate Agencies Affairs Board Matters
• Liaise between buyers, sellers and agents
• Arrange meetings between agents and clients
• Manage advertisements in papers, magazines, on the internet web-site
• Arrange Weekly agents meetings
• Take minutes of weekly meetings
• Type all outgoing correspondence
• General Admin work:
• Sending reconciliation to Bookkeeper Control of office stationary
• Control of petty cash
Blyde Wildlife Estate – Secretary /Admin Data Capturing
• Manning Blyde Wildlife Estate Home Owners Association Office Type all outgoing correspondence (Dictaphone)
• Arranging Director’s Meetings
• Take Minutes of Director’s Meetings
• Compiling levy payment reports for Director’s Meetings
• Compiling electricity payment reports for Director’s Meetings Data Capturing
• General Admin work
• Financial duties
Reason for leaving: Hoedspruit Wildlife Estate made me an excellent offer I could not turn down
Company: Steyn & Clarke Attorneys
Position: Collection Typist (Permanent)
Period: 24 Jul 2006 to 30 Jun 2007
Duties:
Dictaphone Typing:
• All correspondence
• Official and legal documentation
• Collection documentation
• Arranging Sale in Execution
• Keeping record of payments
• Arrange payment to clients
• Calculating fees
• Work on Legal Suite:
• Creating and closing files and recording fees and posting to Accounting
Reason for leaving: Head hunted
Company: Blue Ribbon Bakery Themba – Premier Foods
Position: Sales Admin Data Capturing
Period: 10 April 2006 to 30 Jun 2006
Duties:
• Data Capturing of Sales Figures
• Retrieval of data from ProClarity Analytics Program Retrieval of data from Great Plains Database Compile daily, weekly and monthly sales statistics Compile weekly sales variance reports
• General Administrative duties
Reason for leaving: Temporary position by Rosslyn Personnel
REFERENCES
PERIOD INSTITUTION POSITION Contact Person Contact info
From To
07/01/2008 30/04/2008 MEDUNSA (Pretoria) Student Admin Data Capturing (Temporary) Nicky Webb 012-***-****
01/05/2008 30/07/2011 MEDUNSA Plk Residences Matron Lindi Rampa 082-***-****
05/12/2011 27/07/2012 Agora International cc Office Manager & Book keeper Ian Burman 015-***-****
10/06/2013 01/07/2013 Rosslyn Personnel Casual CV Typist Angie Gell/Mirella Slaughter 012-***-****
05/08/2013 31/01/2014 CVO School Vivo Teacher – CAT, Life Orientation and Bible Studies Jan Horn (Principal)
Magdaleen vd Berg (Vice-principal) 015-***-****
04/07/2014 10/10/2014 Drs Stroebel, Venter & Malan Debtors Clerk Dr. CJH Venter, Dr. A. Stroebel 015-***-****
14/01/2015 25/03/2015 House of Interiors Louis Trichardt Reception / Orders Clerk Renthea Geyer
*******@****************.**.** 015-***-****
25/03/2015 16/09/2016 Big 5 Security
Louis Trichardt Creditors/Debtors/General Admin Fanie Geyer
*******@********.*** 015-***-****
19/09/2016 31/01/2017 P&L Hardware HQ Creditors Clerk Karien Jacobs 082-***-****
01/08/2017 31/12/2018 Buco Plk Sapphire Creditors Clerk Petro van Heerden 076-***-****
Minnie Bouwer 082-***-****
07/01/2019 14/03/2019 Ovoscape (Pty) Ltd General Assistant to Director Izak van Niekerk 082-***-****
15/03/2019 Present Blitz Paving Reception, Sales, Admin Andre Gouws
Wilita Gouws 082-***-****
Contact this candidate