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Executive Assistant Office

Location:
Capitol Heights, MD
Salary:
73,000.00
Posted:
September 13, 2019

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Resume:

Christina A. Weddle

Cawz*day**@comcast

*** ****** ******

Capitol Heights, MD 20743

Cell: 202-***-**** / Home: 301-***-****

Career Summary:

Highly motivated, executive administrative professional with 20+ years of experience providing executive level support. Self-starter with exceptional interpersonal and organization abilities, and a proven history of managing multiple projects simultaneously while supporting daily office operations. Expertise in calendar management, multi-line phone systems, meeting coordination, expense reporting and budget administration.

Professional Experience

April 2018 – Present APPEREON Business Solutions, Inc.

(Contractor – Department of Transportation) Washington, DC

Executive Assistant to the Chief Information Officer (CIO)

●Serves as primary executive assistant to the CIO and Senior Executives of the Office of the Chief Information Officer (OCIO) team; represents the executive in interactions with all direct reports and support staff.

●Ensures the high maintenance of CIO’s and Senior Executives calendars based on agreed upon priorities including scheduling time for time sensitive meeting and major projects.

●Executive Office’s Point of Contact with individuals from within the office and outside, who are calling or visiting the office. Screened calls, visitors and correspondence, providing responses or directing requests to appropriate staff for response.

●Serve as a liaison to individuals/groups within and outside of the Agency.

●Produces highly confidential materials in the form of memoranda, correspondence, and letters from drafts, ensuring that is complies with OCIO’s office standards and requirements.

●Prepares conference room for videoconference and web-based meetings with other offices, reserves conference rooms, organizes pre-meeting materials, and catering, as needed

●Creates and maintains confidential files for the CIO and the subordinates.

●Handled office time and attendance by entering Executive’s time into the Castle system.

●Coordinates, creates and prepares travel plans for the CIO and the staff.

●Coordinate meetings for high level executives, internally and externally, maintaining calendar invites and meeting agendas.

●Performs a wide variety of administrative duties to support the work of the CIO, including but not limited to: reviewing, and preparing requests for payment (travel vouchers), and whenever requested, I scheduled panel interviews for CIO and the team.

●Applied knowledge of organization and interpersonal dynamics to skillfully coordinate varied assignments and multiple priorities inherent in the Office of the Chief Information Officer of the Department of Transportation.

●Carry out duties in an intense and fast-paced work environment with calmness and efficiency.

●Attends to a variety of office administrative details such as establishing, organizing, and maintaining confidential, subject matter files; ordering supplies.

July 2016 – April 2018 Dynamic Pro Inc.

(Contractor – Department of Transportation) Washington, DC

Assistant to the Chief Financial Officer

●Served as the primary assistant to the CFO and Senior Executives of the Railroad Financial Management (RFM) team; represented the executive in interactions with all stakeholders.

●Ensured the maintenance of CFO’s and Senior Executives calendar based on agreed upon priorities including scheduling time for essential tasks.

●Provided support to the Administrators Office: Received incoming calls and greeted incoming visitors in a professional manner directed them to the proper individual and assisted them with their needs.

●Produced highly confidential materials in the form of memoranda, correspondence, and letters from drafts, ensured that it complied with FRA’s office standards and requirements.

●Served as Record Management liaison for the Railroad Financial Management (RFM) team grant archival files and coordinated the transfer of the files to the National Archives and Records Administration offsite storage location.

●Prepared conference room for videoconference and web-based meetings with other offices, organizes pre-meeting materials, and catering, as needed.

●Reviewed, proofread and edited agenda items for the RFM training meetings; maintained files for agenda materials; projects and assignments and a variety of other matters; followed up and tracked action items for the executives.

●Performed a wide variety of administrative duties to support the work of the executive, including but not limited to: prepared office budgets and monitored budget expenditures, reviewed, and prepared requests for payment (vouchers), Tuition Reimbursements for Federal Railroad Administration (FRA); created, edited and routed Purchase Requisitions (PRs), maintained the PR records, scheduled panel interviews for the Director and Senior Executives of the RFM team.

●Maintained electronic and/or hard copy files for confidential materials, correspondence, reports, records, publications, regulations, directives and other materials in locked cabinets.

●Attended to a variety of office administrative details such as established, organized, and maintained confidential, subject matter files; ordering supplies.

January 2015 – July 2016 VESA Health & Technologies, Inc.

(Contractor – Department of Transportation) Washington, DC

Assistant to the Chief Financial Officer

●Served as primary assistant to the CFO and Senior Executives of the Railroad Financial Management team; represented the executive in interactions with all stakeholders.

●Maintained the Daily Attendance Calendar for the entire RFM team members on a daily basis, arranged meetings, reserved space and bridge lines for audio/Skype conferencing and provided meeting materials when necessary. Provided support to the Administrators Office: Received incoming calls and greeted incoming visitors in a professional manner directed them to the proper individual and assisted them with their needs.

●Produced highly confidential materials in the form of memoranda, correspondence, and letters from drafts, ensuring that is complies with FRA’s office standards and requirements.

●Served as Record Management liaison for the Railroad Financial Management team grant archival files and coordinated the transfer of the files to the National Archives and Records Administration offsite storage location.

●Prepared conference room for videoconference and web-based meetings with other offices, organized pre-meeting materials, and catering, as needed

●Reviewed, proofreader and edited agenda items for the RFM training meetings; maintained files for agenda materials; district projects and assignments and a variety of other matters; follows-up and tracked action items for the executives.

●Performed a wide variety of administrative duties to support the work of the executive, including but not limited to: preparing office budgets and monitoring budget expenditures, reviewing, and preparing requests for payment, drafted Requests for Proposals, placing and mailed out PR’s, maintained PR database, scheduled panel interviews for the Director and Senior Executives of the RFM team.

●Attended to a variety of office administrative details such as establishing, organizing, and maintaining confidential subject files.

●Monitored the amount of office supplies while making independent judgments and decisions relating to the budget constraints and or the Continuing Resolution; maintained ongoing communication with the Fund Administrator to adhere to the appropriate budgetary constraints.

August 2010 - January 2011 Smithsonian Institution Washington, DC

(Temporary Employee - Palmer Legal Staffing)

Assistant to the Director

●Served as an assistant and advisor to the Director of Smithsonian Office of Facilities Management and Reliability (OFMR) on institute matters, including overseeing multiple oversight, advisory board and faculty meetings and committees, acted as liaison for both internal and external projects, and ensured the successful completion of all projects.

●Created and distributed agendas and supporting and financial documents for Direct Reports, Safety Managers and Zone/Building Managers meetings; recorded minutes and maintained the official record of deliberations and discussions.

●Assisted in arranging panel interviews with the Director, Deputy Director (Ret.), Safety/Building Managers and Human Resources representatives

●Functioned as a principal channel for communication between the director's office and staff, partners, faculty, included receiving agenda items, composing agendas, preparing and distributing materials, purchased necessary supplies, coordinated necessary equipment and drafted minutes.

●Managed and approved on behalf of director all documentation and financial requests including letters, memorandums, contracts, MOU's, timesheets and financial payment requests.

●Implemented and maintained systematic filing structure for current and previous meeting materials, correspondence, reports, policies and procedural documents

June 2007-February 2010 Howrey, LLP

Legal Secretary Washington, DC

●Provided complex administrative and/or project support to the division attorneys and managers. Processed sensitive and confidential information with the utmost judgment and tact, recognized any legal privilege issues, time constraints and political implications.

●Answered phones, took messages, screened calls, and greeted Howrey’s visitors or vendors. Used appropriate telephone etiquette, routed calls using independent judgment; researched issues as required and ensured follow-up. Interfaced daily with Howrey’s employees across multiple organizations and external parties as a liaison for the department.

●Managed multiple calendars and scheduled/plans meetings, and anticipated Managers upcoming work. Researched, planned and arranged events including hotel and conference facilities. Made travel arrangements.

●Drafted routine correspondence for attorneys and other staff from brief notes or verbal requests. Organized and assembled complex legal and other documents required for briefs, responded to state and federal agencies and subpoenas. Checked mailings to ensure that all relevant parties were included.

●Created documents, reports, and presentation materials with charts & illustrations, and proofed content for accuracy.

●Gathered and inputs data, maintained established databases and document management system. Maintained physical and electronic files in accordance with accepted legal practices.

●Researched and collected information needed to complete project tasks or reports.

●Tracked outside counsel expenditures and processed for payment; verified recharges across business units. Managed expense reports through Howrey’s database.

● Ensured coverage for absent staff members. Performed other department specific duties as assigned. Participated in cross-training efforts with other support staff member

Federal Government Contractor for APPEREON Business Solutions

Key Skills and Knowledge

Quick Study

Proficient in maintaining a superior rate of productivity

Efficiency

Data Accuracy

Willing to be challenged and trained in new technology

Comfortable with fast pace environment

Analytical/Critical Thinking

Solution& Goal focused

Customer Service Oriented

Talent for troubleshooting technical & non-technical challenges

Patience

Exceptional Problem Solving

Exceptional communication skills

Software Proficiency:

PRISM

Delphi

Microsoft Office Suite

SharePoint

iCMS/CCMS

Electronic Document Management System (EDMS)

Remedy

GoToMeeting

Adobe Acrobat/Connect

Microsoft 365 /Office

E2 Travel

Skype for Business

Interwoven ~ Document Management Software (DMS)

System, Applications and Products (SAP) a financial based software, Detailed Time Entry (DTE), Lifecycle Business Management System (LBMS) software that evolve and supports law firm processes; Legal Key

Education

Largo H.S. ~ Graduated 1981

505 Largo Rd Upper Marlboro, MD 20774

301-***-****

www1.pgcps.org/largo/

Prince George’s Community College

301 Largo Rd Kettering, Maryland 20774

301-***-****

www.pgcc.edu/

References: Available upon request



Contact this candidate