PROCUREMENT OFFICER

Raseen Babu. M

********@*****.***

Mobile: 097*-******** / 74796598

CAREER OBJECTIVE

To obtain a responsible and challenging position with a progressive company where my work experience will have valuable application and utilization of my opportunity for advancement.

CAREER PROFILE

Over 12 years’ experience as Project Buyer in infrastructure and construction projects. Possess excellent knowledge in handling purchases of ‘permanent material’ pertaining to Civil, Electrical, IT, and ‘non-permanent material’ like project consumables, office supplies etc. Including small scale sub-contract works.

Good knowledge about vendor data base in Qatar and the ability to identify the right supplier based on techno-commercial aspects and ensuring that purchases are made within the allowable time frame, quality and budget.

Good knowledge in land/sea/air logistics, local customs procedure, regulations etc.

Personal strength includes innovative, open-mindedness, flexibility, team spirit, creativity, ability to work under pressure, organization skills etc.

KEY SKILLS

Procurement Planning & Management

Review budgets and developing procurement strategies for Bulk material.

Managing entire store & purchase operations with a view to achieve business objectives and ensure bottom line profitability.

Responsible for Order Placement Timing, Supply / Demand Alignment, Material Replenishment and Supplier Performance.

Continuously monitoring, evaluating and improving supplier performance.

Procurement Process

Preparing RFQ’s (request for quotation), RFP’s (request for proposal), and purchase orders on procurement software’s.

Ensure the flow of procurement process in a smooth and professional manner through pre-qualified vendors/suppliers.

Implement comparative statements for every purchase order to keep the procurement within budgetary limits.

Final negotiation with vendors regarding discounts, payment terms and delivery period.

Reviewing procedures continually implementing the practical polices preventing below-specification buying and ensuring the economical procurement.

Ensure timely submission of invoices to accounts department for their exact booking in accounts.

Prepare documents for payments along with complete supporting documentation (Approved Purchase Order, Vendor Invoices, and Goods Delivery Notes etc.)

Contract Administration

Evaluate, select and prequalify subcontractors, on the basis of their past experience and available assets.

Conduct negotiations with contractors, in the light of budgetary provision, finalize comparative statement.

Coordinate with Finance for updating and clearance of payments to contractors.

Ensure that record of contractors, whose contracts are either terminated or who are blacklisted, is kept properly.

Vendor Development

Developing long-term relationships with local & foreign suppliers and preparing rate contracts; managing supplier performance to ensure meeting of service, cost, delivery and quality norms

Sourcing / pre-qualifying potential supplier and maintain their Databank in retrievable manner.

Evaluate supplier for pre-qualification purpose and to identify correct source for material procurement.

Consistently evaluating vendor performance to ensure adherence to predefined specifications and supply of quality material / execution of job works. Search for new sources of supply for goods and services.

Inventory Control / Fixed Assets Management

Ensuring optimum inventory and handling disposal of SCRAP to achieve cost savings without hampering the production process.

Ensures in time entry on FAMS (Fixed Assets Management Systems) for newly purchased assets.

Payables

Negotiate and manage maximum Credit Facility to the Company.

Control and maintain the trade payables and advance to the supplier with in a company permissible limit.

Monitor on regular basis over all status of trade Payable expediting for timely payment of vendors.

Incoming Materials Inspection

Implementing inspection for incoming material and Quality Control Check Sheet of various components.

Working in close coordination with vendors by providing technical guidance and deployment of quality plan for delivering raw materials.

Other Responsibilities

Maintain records both printed and electronic for audit purposes.

Maintain Vendor List and addition of Vendor Codes of Supplier/Subcontractors in system to avoid duplication.

PROFESSIONAL EXPERIENCE

1)M/s. ALYSJ-JV – GOLD LINE METRO PROJECT (April 2014 to Till Date)

Designation : Senior Procurement Officer

Roles and Responsibilities:

Responsibilities of Fully Computerized & EIP Procurement based on SQL (L&T module) and system generate Purchase Order & Work Order.

Reconciliation vendor Statement with EIP System & Manual. Stock Verification, Analysis of Vendor Performance & Price Variance.

Purchase related all responsibility - New Vendor Development, Price Negotiation with vendor, PO releasing, Material Delivery and Payment etc.

Procurement of all kind of material (Civil, Mechanical, Electrical, Hiring Heavy Equipment, & TBM Equipment’s / Tools).

Ensure the quality & quantity of material purchase at site.

Creating different reports as required by Management.

Negotiating with the vendors for Rate, Delivery and Payment Terms.

Expedite orders and shipments to meet end-user requirements; insure dispatched cargo in the manner to ensure on-time deliveries.

2)M/s. ALJABER ENGINEERING LLC, DOHA – QATAR (Sep. 2007 to March 2014)

Designation : Procurement Officer

Roles and Responsibilities:

Responsible for Order Placement on time, Supply / Demand Alignment, Material Replenishment and Supplier performance.

Continuously monitoring, evaluating and improving supplier performance.

Sourcing the most affordable materials for the company.

Projecting stock levels.

Controlling the purchasing budget.

Monitoring delivery times to ensure they are on time.

Ensuring the adequate supply of all required materials, components and equipment.

Delivering cost savings for the company.

Managing the procurement supplier relationships for the company.

Helping to source alternative items for buyers and customers.

Developing sourcing strategies.

Managing commodity cost initiatives.

Regularly contacting suppliers to renegotiate prices.

Resolving disputes and claims with vendors and suppliers.

Keeping all supplier programs current and accurate.

Delegating projects and tasks to junior staff.

Promoting best practice across the company.

Developing relationships with distributors.

Working to create and promote a safe working environment.

Involved in selling off excess, damaged and inventory and stock.

3)IDEAL TELE SOLUTIONS, Cochin (August 2006 - September 2007)

Designation : Purchase Officer

Roles and Responsibilities:

Administer contracts for major purchases.

Supervise and direct purchasing functions, vendor selection, price and contract terms negotiation and purchase order completion.

Expedited purchase order by identifying and resolving vendor or shipment

Ensured stock inventory levels and maintained purchasing documentation

Source products and materials at quality and cost standards consistent with company business objectives

Handle petty cash

Supervise and coordinate the unloading of inbound shipment

Manage the distribution

Accurate data entry store material in and out daily

Purchase office equipment and stationary items

ACADEMIC PROFILE & PROFESSIONAL TRAINING

Graduated in Commerce (B.Com) with major in Commerce / Accounting from Calicut University. Kerala State India.

IT SKILLS

EIP (Enterprise Information Portal), SAP Purchase Module, PQD (procurement software), MS Office.

LANGUAGES KNOWN

ENGLISH

ARABIC

HINDI

TAMIL

: Speak, read & write

: Read & write

: Speak

: Speak

PERSONAL INFORMATION

Nationality : Indian

Date of Birth : 3 May 1985

Sex : Male

Marital Status : Married

Passport No. : F 1845247(IND)

Date of Issue : 06-09-2014

Validity : 05-09-2024

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