Document Control Project
Resume:
AMOBILA LAWAL TAOFEEK
B.Sc. Business Administration
Document Controller
Doha, Qatar -
Transferable NOC Available
Phone No: +974-***-***-**
Email: *********@*****.***
Ezdan 03 Flat # 21A, Al-Wakra, Qatar
Experienced Document Controller with over 7 years of outstanding performance in document control and procedures in construction industry. Skilled with sound knowledge in administrative support and document archiving and control, Record Management, Drawings Archives, Project Support Services, System Support. Using Electronic Document Management System (EDMS). Prepare and maintaining document distribution matrix from Project's Master Document Register (MDR) and maintain throughout the project, coordinate Project Document Control services with the active utilization of Project Document Management System (PDMS) and ensure the satisfactory documentation services to the Project Management Team and project stakeholder, and coordinating with other departments and consultants/contractors at various levels. Which includes; Controlling and numbering system, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner.Contribute to dynamic growing organization where my strong analytical, interpersonal skills and hard work will have a significant impact. Resolve issues related to project documentation until Project close-out. Able to work well as an individual and as part of a team. Excellent in analytical, coordination, decision making, and time management skills.
Records Processing – processes all incoming and outgoing records by analyzing content & classifying to the subject area classification guide for subsequent filing or disposal.
Filing System - Prepares cross-references when necessary and segregates confidential documents from unclassified ones. Encodes new folders in the Central Files database ensuring that borrowed files are properly registers on charge-out cards.
Files Maintenance – maintains all files in the central file station by updating file folders with incoming documents opening new file folder according to established standards of the records management system.
Administrative Support – provides training, orientation & custodians of the Division File stations, which are subordinate to the Department. Prepares monthly statistic of file station indicators reflecting quantity & variety of work done.
Communication Skills -Excellent oral and written communications skills.
B.Sc. (Agricultural Science ) 2010
Obafemi Awolowo University Ile-Ife Osun State, Nigeria
PROFICIENCY CERTIFICATE IN MANAGEMENT
Nigeria Institute of Management
SENIOR SECONDARY SCHOOL CERTIFICATE 2004
West African Examination Council
Qatar Design Consortium
Project: Construction and Maintenance and completion of Staff and Labour accommodation (RLIC) RASLAFAN Nov, 2015 – Till date
Position: Document Controller
Responsibilities:
Document Control and Quality management activities.
Maintain procedures for documents and manage change control of documents.
Distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
Ensuring comply with the document numbering and reference codes for the project for easy tracking of document purposes.
Ensuring resolution comments are carried out on revised submissions
Maintain registers of all receipts and issues or submissions of documents and correspondence.
Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
Ensure the effective running of the day-to-day operations of the document center.
Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
Assist with the implementation, management and administration of the electronic document management system.
Maintain procedures for maintaining documents and manage change control of documents.
Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.
Qatar Specialized Engineering and Construction, State of Qatar
Project: New Port Project - Construction of Project Offices (MEP). May, 2014 – Till date
Position: Document Controller
Responsibilities:
Document Control and Quality management activities.
Maintain procedures for documents and manage change control of documents.
Distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
Ensuring comply with the document numbering and reference codes for the project for easy tracking of document purposes.
Ensuring resolution comments are carried out on revised submissions
Maintain registers of all receipts and issues or submissions of documents and correspondence.
Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
Ensure the effective running of the day-to-day operations of the document center.
Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
Assist with the implementation, management and administration of the electronic document management system.
Maintain procedures for maintaining documents and manage change control of documents.
Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.
ADVANCED TECHNICAL CONSTRUCTION COMPANY (ATCCO)
DOHA, STATE OF QATAR
Position: Document Controller Jul 2012 – April 2013
Project: Messaid Industrial City (MIC) - Construction of Recreation
and Business Complex.
Responsibilities:
Responsibilities include handling multiple project correspondences, records and filing,
Understanding & implementing clerical methods and document procedures at Head Office and subsequent operations at different construction site offices.
Assisting the project managers, while handling confidential project documents. Consulting project managers to deal the problems on priority basis.
Ensure that Project Team and contractors comply with the document management system process and procedures.
Processing of material submittals, inspection request etc.
Assist with the implementation, management and administration of the electronic document management system.
Perform document control & quality management activities.
Maintain procedures for maintaining documents and manage change control of documents.
Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.
Work closely and liaise with contractors’ document control group in all matters relating to document control.
Maintain document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing).
AZKOL QUARRY CONSTRUCTION COMPANY, Ofhos, Edo State, Nigeria
Position: Document Controller Jul 2011 - May 2012
Project: Construction of Edo Shopping Mail
Responsibilities:
To prepare Memos, letters, FAX, emails, messages and report for the business.
Thorough Knowledge / Capability of using the computer skills pertaining to document workflow within my assigned tasks.
Maintain the daily documents IN/OUT register and ensure that documents are delivered to the concerned person.
List out all types of documents i.e. drawing, technical documents, submittals, Query Sheets, Shop Drawings Approvals and correspondence of internal & external letters. Giving them the unique reference number for identification and easy retrieval whenever required.
Proper filing of the documents in correspondence files with file reference and letter number.
Responsible for maintaining all administrative records for Project Site Office.
Maintain time sheets for all personnel and ensure that they are completed and dispatched to the accounts dept. in time.
To arrange site approval and forward to consultant’s office.
Induct new employees to site administration procedures.
Organize coordination meetings within various functional groups of the project team
Handling of multiple project correspondences, records and filing
Assisting the project managers, while handling confidential project documents. Consulting project managers to deal the problems on priority basis.
SAMCHASE CONSTRUCTION COMPANY, LAGOS NIGERIA.
Project: Construction of State Teaching Hospital
Position: Secretary/ Document Controller Oct 2008- June 2011
Composes and types routine letters, memoranda, reports, minutes of meetings,
Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.
Keeping of scientific or technical material numerical data, charts and forms.
Receives and screens visitor telephone calls, takes messages, schedules appointments for professional(s) and management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures.
Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed.
Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.
Enters, retrieves, updates, verifies, and deletes information from electronic files.
Takes minutes or recordings of meetings.
Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
Maintains confidentiality of documents and information received.
Keeps informed of office details and advises management of problems.
Assists in the preparation of budgets and financial reports; prepares and monitors
Time keeping and other personnel records.
Performs related work as assigned.
Operating System : Windows95/ 97/ 2000/ Me, XP, vista and Window 7, Windows 8
Microsoft Office : MS Word/ Excel/ Power Point
Desktop appreciation.
DATE OF BIRTH: August 15, 1988
GENDER: Male
MARITAL STATUS: Married
NATIONALITY: Nigerian
VISA STATUS: Transferable VISA
Reading, Traveling, and Meeting People.
Available on request
PERSONAL PROFILE
CORE STRENGTHS
EDUCATIUONAL BACKGROUND
WORKING EXPERIENCE
COMPUTER SKILLS
PERSONAL DATA
HOBBIES
REFRENCE
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