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Document Controller

Location:
Rawdat Al Khail, Qatar
Salary:
5000
Posted:
January 11, 2020

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Resume:

ANN MARJORIE A.

BELEN

CONTACT

Address:

Bldg.**,ST.910 Sinan Bin Thabit,

Muntazah Doha Qatar

Phone:

+974-********

Email:

ada9sm@r.postjobfree.com

LANGUAGES

ENGLISH

TAGALOG

OBJECTIVE

Seeking a Document Controller position in a well established firm to use my education and experience in a way that benefits the company. Document Management System

Proficient in the Following System:

ACONEX

DAMAS SHAREPOINT DMS

ORACLE

ERP

Role purpose:

To manage all technical documentation flow of the engineering, project management and construction staff in order to ensure documents control within Company standards and common engineering practices. Work Experience :

Document Controller

Unique Design Interiors (UD)

Mixed Used Development Project Steigenberger Hotel March 21, 2018 to December 31,2019

Responsibilities:

Implement and maintain document control processes and procedures

Develop and maintain the Document Management System

Manage all flows of documents either in electronic form or on paper support

Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)

Maintain and manage electronic and hard copy documents as required

Process incoming documentation (registration in the DMS, internal distribution, archiving)

Process outgoing documentation (transmit to Client and Suppliers/3rd parties)

Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers)

Upload Documents in ACONEX

Ensure control and coordination of projects documentation and data

Ensure all drawings/documentation are correctly identified, distributed and filed/stored

General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality

Assistance in the preparation collation and issue of reports and registers as may be required.

Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close out of Project activity to ensure consistency in document control as required

Monitor technical documents review and approval in accordance with agreed schedule

Ensuring the use of standardized forms and templates

Set up Projects folders and facilitate Project communication process

Establish and maintain the Master Document Register in cooperation with the Project team.

Document Controller

Urbacon Trading & Contracting (UCC)

Panorama Residential Suites @ Pearl Qatar Project

August 2, 2017 to March 20, 2018

Responsibilities:

Receives and issues documents under transmittal, externally and internally according to document distribution matrix;

Ensures that all engineering documents are well checked and submitted on time prior to the documents submission due date;

Ensures that all documents have no errors in filenames, revisions, submissions, etc. before submitting it to the recipient department/party to avoid confusion;

Ensures that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable;

Develops and maintains the projects department document control register;

Records and files all documentation between the projects department, contractors, suppliers & Independent construction control consultants;

Allocates document numbers to internally prepared documents and incoming documentation;

Maintains updated records of all approved documents and drawings in the Document

Archive and the File Server with easy traceability;

Maintains the files and control logs as required by the project procedures.

Upload documents in the DAMAS SharePoint System. Document Controller

Urbacon Trading & Contracting (UCC)

Finance Department

July 29,2016 to August 1,2017

Responsibilities:

Scanning Vouchers – Accounts Payable (AP), Projects Accounts(PA), Trade Finance (TF), Accounts Receivable (AR), Fixed Assets (FA), Payroll, Journal Voucher, Bank Payment (BPV), Cash Payment (CPV), Cash Receipt Voucher (CRV), Bank Receipt (BRV)

Uploading Scanned Vouchers at DAMAS Portal

Updating received and scanned Vouchers at the Logs and maintains proper filing.

Assisting the Accountants in the Request for Payments and for any vouchers requested.

Preparing the Documents to be transferred to Archive Store Document Controller

Urbacon Trading & Contracting (UCC)

Technical Department

January 22,2016 to July 27,2016

Operations Department

July 2014 January 21, 2016

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Generate the various document control reports as required.

Typing of site documents, and to follow up of all the site needs

Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable

Maintain updated records of all approved documents and drawings and their distribution clearly

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Maintain the files and control logs as required by the project.

Uploading Incoming and Outgoing Correspondences, Minutes of Meetings, Internal Memos on DAMAS

CATSI Calapan Telephone System Inc. Calapan City, Philippines February 1, 2008 April16, 2014

Front Desk Officer

Duties and Responsibilities:

1. Attend to and direct all the clients' enquiries and complaints. 2. Assist the clients for the new connection and transfer of the lines 3. Encodes all the trouble reports and posting it, see to it that reports are given to the lineman so that it will be given the proper solutions.

4. Assist the clients for booth long distance or walk in visitors. 5. Administration of mails and couriers received via front desk. CATSI Internet

Duties and Responsibilities:

1. Accepting and encoding all the payments regarding the internet. 2. Making all the necessary reports with regards to the internet. 3. Assist the clients for new connection, transferring and disconnection of the internet lines.

4. Assist the clients in surfing the internet.

Encoder

Duties and Responsibilities

1. Posting subscriber's billing statements to the company software 2. Attending the queries of the telephone subscribers. 3. Receive the document and maintain files.

Selling Clerk

SUPER VALUE INC.

SM Supermarket Manila, Philippines

January 22, 2002 June 22, 2002

Duties and Responsibilities:

1. Provide excellent customer service

2. Enthusiastic and motivated with excellent interpersonal and selling skills

3. Assisting and promote the products to the customer 4. Deal with the deliveries and stock transfers from the warehouse to the store branch.

EDUCATION

1996 2001

Bachelor of Science in Computer Science Devine Word College of Calapan

(DWCC)

Technical Course

July 10, 2006 – July 19, 2006

Web Page Designing Using Dreamweaver, Meralco Foundation Institute Caregiver

March 2010 November 2010 Faith Caregiving School

SEMINARS ATTENDED

DAMAS SHAREPOINT DMS TRAINING

Held at KCT I Museum Bldg. January 31, 2016

ACONEX BASIC TRAINING

LUSAIL CP07 A 1C INFRASTRUCTURE WORKS WADI

Crossing Seef Lusail South & QEC Feb 17, 2016

Held at KCT I Museum Bldg.

ORACLE SELF SERVICE TRAINING

March 29, 2016

Held at KCT I Museum Bldg.

ERP TRAINING

June 26, 2016

Held at KCT I Museum Bldg.

ACONEX BASIC TRAINING

M006 GDB

Gold Line Underground Mock Up Project Held at KCT I Museum Bldg. December 3, 2015

VISUAL BASIC PROGRAMMING

Divine Word College of Calapan Sept. 5, 2000

COMPUTER SECURITY and TROUBLE SHOOTING

Divine Word College of Calapan August 2000

CIRCUIT DEVELOPMENT and INTERFACING

Divine Word College of Calapan Aug. 20,2000

SKILLS

Knowledge in use of Microsoft Application, Excel, Word, Acrobat Pro, Outlook, Adobe Photoshop.

Ability to keep clear and accurate records and reports.

Ability to use computer and rapidly input data and retrieve records and information .

Ability to organize work load and to manage a filing methods and management techniques

Good Communication skills

PERSONAL INFORMATION

Date of Birth : October 31, 1980

Nationality : Filipino

Civil Status : Single

Gender : Female

Language : English and Tagalog

Visa Status : Work Visa Transferable with NOC



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