Document Controller
Resume:
ANN MARJORIE A.
BELEN
CONTACT
Address:
Bldg.**,ST.910 Sinan Bin Thabit,
Muntazah Doha Qatar
Phone:
Email:
****************@*****.***
LANGUAGES
ENGLISH
TAGALOG
OBJECTIVE
Seeking a Document Controller position in a well established firm to use my education and experience in a way that benefits the company. Document Management System
Proficient in the Following System:
ACONEX
DAMAS SHAREPOINT DMS
ORACLE
ERP
Role purpose:
To manage all technical documentation flow of the engineering, project management and construction staff in order to ensure documents control within Company standards and common engineering practices. Work Experience :
Document Controller
Unique Design Interiors (UD)
Mixed Used Development Project Steigenberger Hotel March 21, 2018 to December 31,2019
Responsibilities:
Implement and maintain document control processes and procedures
Develop and maintain the Document Management System
Manage all flows of documents either in electronic form or on paper support
Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)
Maintain and manage electronic and hard copy documents as required
Process incoming documentation (registration in the DMS, internal distribution, archiving)
Process outgoing documentation (transmit to Client and Suppliers/3rd parties)
Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers)
Upload Documents in ACONEX
Ensure control and coordination of projects documentation and data
Ensure all drawings/documentation are correctly identified, distributed and filed/stored
General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality
Assistance in the preparation collation and issue of reports and registers as may be required.
Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close out of Project activity to ensure consistency in document control as required
Monitor technical documents review and approval in accordance with agreed schedule
Ensuring the use of standardized forms and templates
Set up Projects folders and facilitate Project communication process
Establish and maintain the Master Document Register in cooperation with the Project team.
Document Controller
Urbacon Trading & Contracting (UCC)
Panorama Residential Suites @ Pearl Qatar Project
August 2, 2017 to March 20, 2018
Responsibilities:
Receives and issues documents under transmittal, externally and internally according to document distribution matrix;
Ensures that all engineering documents are well checked and submitted on time prior to the documents submission due date;
Ensures that all documents have no errors in filenames, revisions, submissions, etc. before submitting it to the recipient department/party to avoid confusion;
Ensures that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable;
Develops and maintains the projects department document control register;
Records and files all documentation between the projects department, contractors, suppliers & Independent construction control consultants;
Allocates document numbers to internally prepared documents and incoming documentation;
Maintains updated records of all approved documents and drawings in the Document
Archive and the File Server with easy traceability;
Maintains the files and control logs as required by the project procedures.
Upload documents in the DAMAS SharePoint System. Document Controller
Urbacon Trading & Contracting (UCC)
Finance Department
July 29,2016 to August 1,2017
Responsibilities:
Scanning Vouchers – Accounts Payable (AP), Projects Accounts(PA), Trade Finance (TF), Accounts Receivable (AR), Fixed Assets (FA), Payroll, Journal Voucher, Bank Payment (BPV), Cash Payment (CPV), Cash Receipt Voucher (CRV), Bank Receipt (BRV)
Uploading Scanned Vouchers at DAMAS Portal
Updating received and scanned Vouchers at the Logs and maintains proper filing.
Assisting the Accountants in the Request for Payments and for any vouchers requested.
Preparing the Documents to be transferred to Archive Store Document Controller
Urbacon Trading & Contracting (UCC)
Technical Department
January 22,2016 to July 27,2016
Operations Department
July 2014 January 21, 2016
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Generate the various document control reports as required.
Typing of site documents, and to follow up of all the site needs
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.
Uploading Incoming and Outgoing Correspondences, Minutes of Meetings, Internal Memos on DAMAS
CATSI Calapan Telephone System Inc. Calapan City, Philippines February 1, 2008 April16, 2014
Front Desk Officer
Duties and Responsibilities:
1. Attend to and direct all the clients' enquiries and complaints. 2. Assist the clients for the new connection and transfer of the lines 3. Encodes all the trouble reports and posting it, see to it that reports are given to the lineman so that it will be given the proper solutions.
4. Assist the clients for booth long distance or walk in visitors. 5. Administration of mails and couriers received via front desk. CATSI Internet
Duties and Responsibilities:
1. Accepting and encoding all the payments regarding the internet. 2. Making all the necessary reports with regards to the internet. 3. Assist the clients for new connection, transferring and disconnection of the internet lines.
4. Assist the clients in surfing the internet.
Encoder
Duties and Responsibilities
1. Posting subscriber's billing statements to the company software 2. Attending the queries of the telephone subscribers. 3. Receive the document and maintain files.
Selling Clerk
SUPER VALUE INC.
SM Supermarket Manila, Philippines
January 22, 2002 June 22, 2002
Duties and Responsibilities:
1. Provide excellent customer service
2. Enthusiastic and motivated with excellent interpersonal and selling skills
3. Assisting and promote the products to the customer 4. Deal with the deliveries and stock transfers from the warehouse to the store branch.
EDUCATION
1996 2001
Bachelor of Science in Computer Science Devine Word College of Calapan
(DWCC)
Technical Course
July 10, 2006 – July 19, 2006
Web Page Designing Using Dreamweaver, Meralco Foundation Institute Caregiver
March 2010 November 2010 Faith Caregiving School
SEMINARS ATTENDED
DAMAS SHAREPOINT DMS TRAINING
Held at KCT I Museum Bldg. January 31, 2016
ACONEX BASIC TRAINING
LUSAIL CP07 A 1C INFRASTRUCTURE WORKS WADI
Crossing Seef Lusail South & QEC Feb 17, 2016
Held at KCT I Museum Bldg.
ORACLE SELF SERVICE TRAINING
March 29, 2016
Held at KCT I Museum Bldg.
ERP TRAINING
June 26, 2016
Held at KCT I Museum Bldg.
ACONEX BASIC TRAINING
M006 GDB
Gold Line Underground Mock Up Project Held at KCT I Museum Bldg. December 3, 2015
VISUAL BASIC PROGRAMMING
Divine Word College of Calapan Sept. 5, 2000
COMPUTER SECURITY and TROUBLE SHOOTING
Divine Word College of Calapan August 2000
CIRCUIT DEVELOPMENT and INTERFACING
Divine Word College of Calapan Aug. 20,2000
SKILLS
Knowledge in use of Microsoft Application, Excel, Word, Acrobat Pro, Outlook, Adobe Photoshop.
Ability to keep clear and accurate records and reports.
Ability to use computer and rapidly input data and retrieve records and information .
Ability to organize work load and to manage a filing methods and management techniques
Good Communication skills
PERSONAL INFORMATION
Date of Birth : October 31, 1980
Nationality : Filipino
Civil Status : Single
Gender : Female
Language : English and Tagalog
Visa Status : Work Visa Transferable with NOC
Contact this candidate