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Executive Assistant Manager

Pittsburgh, PA
January 10, 2020

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Donna M. Sherer

**** *** *****

Pittsburgh, PA **207 // 412-***-****

Professional Profile

Knowledgeable and goal-oriented senior legal assistant with focus on problem solving, process improvement and outcomes-based change, advocates and fosters teamwork and collaboration, continuous improvement and quality service delivery along with high level confidential support

Core Competencies

Strong work ethic, reliable, detail-oriented, results-driven, organized, initiative, adaptability, resourceful, excellent written and oral communication skills, independent thinker, ability to interact with individuals at all organizational levels


Cozen O'Connor (Philadelphia-based nationally recognized law firm) 2017-present

Senior Legal Assistant to Pittsburgh Office Managing Partner (Corporate Practice)

* Transition clients to continually growing practice by preparing engagement letters and perform necessary internal requirements such as conflict checks and submission of billing forms, maintain paper and electronic files

* Provide oral and written communication to clients in response to their inquiries

* Maintain Outlook contacts and update categories for client event lists

* Schedule calls and meetings, coordinate heavy travel schedule and preparation of resulting expense statements

* Balance corporate credit card account, research and respond to internal inquiries from finance department, assist in preparation and finalization of client billing

* Draft, proofread and edit correspondence, memoranda, e-mails and deal documents while maintaining efficient workflow and assist other attorneys and office personnel as needed

* Monitor continuing legal education credits and professional association membership dues and bar licenses

Donna M. Sherer

Buchanan Ingersoll & Rooney PC 1986-2017

Legal Assistant to Co-Chairs of the Corporate Finance Department 2014-2017

* Timely and effective response to clients and in-house attorneys, document drafting and editing, coordinate closing documents and prepare final binders for clients, assist in confidential Attorney Peer Review and compensation process by organizing materials and scheduling reviews, gather confidential evaluation summaries for associate attorneys, perform routine office responsibilities

* Notable accomplishment: Completed attorney's application to Florida Bar Association in 5 weeks vs. 6-month suggested timeframe

Legal Assistant to Chairs, Shareholders and Associate Attorneys in Health Care,

Real Estate, Bond Financing, Corporate Tax and Intellectual Property 1986-2014

* Performed multitude of daily activities such as document preparation, travel arrangements, time entries, respond to client inquiries, calendar control, attend training classes, prepare powerpoints, recordkeeping, open new clients, prepare engagement letters, prepare invoices and resolve billing inquiries, type patent applications and collaborate with foreign associates regarding trademark invoices


Windows 10, Microsoft Office 2016, Outlook Email/Calendar, iManage DeskSite, WorkSite Records Manager, Chrome River Expense System, RollCall Time Keeping System, InterAction Firm Contacts, Big Hand Digital Dictation, vBook-It, Intapp Time Records, MetaStorm eChecks, PowerPoint, Concur Travel


Treasurer for Pittsburgh Legal Secretaries Association, Pittsburgh Allderdice PTO and Mifflin Elementary School PTO

Professional and personal references available upon request

Contact this candidate