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Accounts Officer

Location:
Accra, Greater Accra Region, Ghana
Posted:
January 10, 2020

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Resume:

CURRICULUM VITAE

VIVIAN KOUTAH

Ghana Tex Styles Ltd. C/O Edmund Cudjoe P. O. Box 606, Tema – Greater Accra Region Mobile: +233-***-****** / 0262-759466E-mail:ada9fh@r.postjobfree.com CAREER OBJECTIVE

To secure a challenging position, a career opportunity and attain the highest level in finance and accounting to fully utilize and expand my learning, knowledge, trainings and skills, while making a significant contribution to the success of organisations, thereby improving financial structures and enhancing the company’s profitability. PERSONAL NFORMATION

Date of Birth - 4th December, 1989

Sex - Female

Marital Status - Single

Nationality - Ghanaian

Languages: - English, French, Akan

EDUCATIONAL BACKGROUND

2015-2017: Kumasi Technical University - Bachelor of Technology in Accounting with Computing

2011-2014: Takoradi Technical University - Higher National Diplomat (HND) in Accountancy

2006-2009: Methodist Senior High School - WASSCE (Business, Accounting Option) CAPABILITIES

Computer skills including the ability to operate computerized accounting (Sage, Tally ERP, QuickBooks & Zigloi Banking), spreadsheets and word processing programs at a highly proficient level.

Focused and versatile team player that is comfortable under pressure.

Ability to meet deadline with much attention to organization policies

Manage details under pressure in complex and competitive environment.

Ability to stand firm on difficult issues when required.

Ability to adapt to new environments (complex and competitive) with strong analytical skills.

Excellent interpersonal skills; ability to work on own and within various teams.

Integrity, professionalism and transparency

Have strong sense of responsibility.

Demonstrated job commitment and personal flexibility to meet changing expectations.

Problem-solving oriented.

Strong organisational skills with the ability to prioritize multiple assignments.

Ability to lead good interpersonal interactions with different people.

Skilful communicator (English and French)

Submissive and God fearing.

ACHIEVEMENT

Acted as the most trusted and skilled point of contact for all internal cash management inquiries.

Proved to be one of the top employees who submitted every due report before time

Developed or implemented new procedures or systems for debt collections.

Accurately reviewed and resolved exception reports as well as researched, analyzed and resolved invoice payments’ transaction-related matters.

Developed or implemented new procedures or systems for debt collections.

Assisted credit manager in account collection by phone and email, increasing accounts receivables by 35%.

Established a welfare fund for the staff.

Maintained a positive working environment by reporting any unusual and immoral act to the management while maintaining confidentiality. WORKING EXPERIENCE

Oct 2017 –Date: Accounts Officer, Dolphin Frozen Foods Limited (Tema Fishing Harbour). Duties

Enter all invoices into the Accounting system and allocate them against purchase orders

Ensure that direct debits payment are checked to supporting documentation and correctly recorded in the accounting system

Prepare monthly reconciliations of payables, payroll, accruals and prepayments control accounts

Coordinate and manage the process to setup new suppliers in the accounting system and dealing with supplier queries regarding payments

prepare and process documents to disburse funds and make deposits

Ensure that internal bank transfers are correctly managed

Ensure timely submission of all statutory deductions.

Ensure monthly payment reports are produced for the cash flow analysis

Prepare monthly bank reconciliations for the main operating account

Manage the petty cash process and balance petty cash monthly.

Enter staff expenses into the accounting system

Process travel requisitions and related staff advances

Follow up on reconciling items above and pass correcting entries where necessary

Support with the retrieval of financial data during audits

Maintain and update supplier information and do relevant background checks

Timely payments to suppliers, payments done within 30 days of receipt of invoice

Support the Finance Business Partner in liaising with the finance and support services unit to close the month-end in time and conduct relevant reconciliations

Preparation of the operational budget and review of budgets for the office on Navigator and Adaptive systems.

August 2015 - Sept 2017: Account Officer, Focus 1 Media (Radio Maxx, Spice FM & Beach FM)

Duties

Responsible for the recording and reconciliation of all financial transactional data

Reconciling bank statement for all funds in foreign and local currencies

Keeping up-to-date on documents, reports, guidelines, audit flies in an appropriate manner.

Issue receipt to client on account of every cash or cheque received as a result of sale of radio promotion (Live Presenter Mention, Spot and Announcement)

Preparation of daily, weekly, monthly and quarterly reports to managers & directors.

Prepare invoices for customers (Agencies) at the end of every month

Monitor all LPM’s and Jingles for payment before it is aired on radio.

Assisting the Finance manager in the closing of monthly accounts.

Assisting with internal correspondence such as office orders, minutes of meetings, memos etc.

Ensuring that all organisation information’s are delivered appropriately and to the right people at the right time.

Ensuring that all Fixed Assets are recorded in the assets register and coded,

Fixed Assets are inspected daily to ensure its existence and also its safety.

Critical attention and analysis is given to items that are material to the company.

Manage the filing system for all financial documentation

Run the creditor report at month-end

2014 –2015: National Service (Administrative &Teaching Assistant), Department of Accountancy, T-Poly

Duties

Assisted the department registrar in registering students for the department.

Filing of students files by ensuring that the documents contained are safeguarded.

Preparation of transcript, recommendation and attestation letters.

Ensured that students’ complaints are well handled and addressed by authorities in charge.

Issue receipts to students for payment made when applying for their transcript.

Handling petty cash disbursement of the department.

Assist in preparation of the department’s budget.

Assisting students in all accounting related courses at all levels in the Polytechnic.

Assisting in invigilation, marking of examination scripts, attachment reports and projects work.

Assisting lecturers by ensuring that students with academic results issues are tackled and well addressed to avoid students and lecturers conflicts or misunderstanding.

Organising seminars or talks for students with low academic performance to be advised on how to sit up or improve upon it.

Organising free classes to assisting students with low academic performance by ensuring that subjects of their difficulties are taught to their understanding. RESEARCH EXPERIENCE

2015/2016: Financial Control System - Effia - Nkwanta Regional Project work at Kumasi Technical University Hospital, Takoradi 2013/2014: Internal Accounting Control System - Kal Tire Mining Services, Project work at Takoradi Polytechnic Chapel - Hill, Takoradi INTERNSHIP

June - August 2013: Account Clerk, Intercity STC Coaches Limited(Takoradi Branch) Duties

Recording of daily, weekly and monthly waybill in the books of accounts.

Matched daily expenses against daily revenues to ensure that grand total corresponds with the cash in hand.

Issued receipts to customers on accounts of tickets sales, parcels, luggage, rent etc.

Using Microsoft excel to prepare daily, weekly and monthly waybills and revenue analysis.

Daily cash realised are deposited or sent to bank.

Prepare petty cash book for the organisation.

Ensuring that all expenses have receipts and attached to the petty cash vouchers accordingly.

Ensuring that all monies giving by drivers for each trip are accounted for.

Monitoring the organisation office supplies.

Issuing receipts for all parcels, luggage etc, before sending them to their destinations.

Assisting in and preparation of reports and budgets

Assisting in bank reconciliation statement.

Assisting in ensuring that all accounting documents for auditing process are arranged and filed accordingly.

Stocktaking at the end of every month.

June – August 2012: Account Clerk, North Sea Restaurant (Takoradi, Mankessim White House Building)

Duties

Issued receipts to customers on accounts of food and drinks purchased.

Ensure Stock taken at the end of every week.

Assist in the preparation of staff payroll

Filing of VAT, PAYE and SSNIT.

Ensure that cash and cheques received are accounted for to the account officer for his/her daily report before sent deposited at the bank.

Ensuring that receipts are attached all items purchased for the day to day running of the business.

Prepare item requisition form for replenishment of food stuffs & drinks.

Ensuring that customers’ complaints are addressed properly by the right people charge.

POSITIONS HELD

2015-2017: Focus One Media Welfare Treasurer - Focus One Media (Radio Maxx, Spice FM, Beach FM)

2015-2016: Class Rep. - Kumasi Technical University 2013-2014: Education& Welfare - Association of Polytechnic HND Committee Chairperson Accountancy Students (APHAS) Takoradi Polytechnic

2012-2013: Organising Secretary - Association of Polytechnic HND Accountancy Students (APHAS)

Takoradi Polytechnic

HOBBIES

Volley ball

Football

Athletics

Reading& Teaching

Cooking

Travelling

Making friends

REFEREES

1. Mr. Caleb Ennin 3. Mrs. Adelina NarkieOkai

Finance Manager, Accountant, Intercity STC Ltd,

RekalConsult, Anaji Opposite Melodi Hotel

024*******/020******* 054******* / 020*******

2. Alex Kotoka 4. Madam Leonie Aya Koutah

Technical Director Teacher

ICT Support Serivices Adiembra Primary School,

P.O.Box TN 1622 Ashanti Region

Teshie – Nungua 024*******/020*******

024*******



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