Document Control Engineer

Rnicolas_CV

WORK EXPERIENCE

Jacobs International / Oil Exec Qatar www.jacobs.com

Project: Red Line North Underground Qatar Rail Project March 2015 to December 31, 2019 Lead Document Control

Responsible for setting up Document Control requirements of a Project and implementation of Database Management system. (Procedures, processes, templates, applications, etc.)

Gate keeper of the Document Control rules and procedures

Manages / Coordinates a team of Document Controllers

Ensure access and guidance to all project personnel on project network and location of various important procedures and standards.

Work with documents and records across various departments, including human resources, engineering and construction.

Runs & administrates the Document Control system

First line of contact in the case of an escalation of a Document Control related issue

Clarification, arbitration, technical authority role regarding Document Control issues

Assure document quality to include completeness, accuracy and compliance with established procedures and updates.

Review and update technical documents related to Document Control

Monitoring submittals, transmittals and generating schedule for the submittal schedule.

Checks compliance and quality of documents

Maintains a list (register)

Manage the flow of documentation within the organization

Liaises with Client / Contractor - Interfacing with Document Controllers to expedite or resolve issues.

Expediting, reviewing and processing the documentation to maintain a functional client service relationship both internally and externally

Ensure all project documentation is controlled in accordance with all company and project procedures within the project database system called ‘Aconex’.

Generates weekly and monthly reports

Internal audit reports showing that the project team are using the Project Document Control system and workflow processes

Aconex Administrator/Gate keeper

Parsons Brinckerhoff www.pbworld.com

Doha Qatar

Project: Qatar Local Roads and Drainage Program July 2013 to March 2015 Document Controller

Checking, registering and processing of all incoming and outgoing documents using the EDMS (SharePoint) including distribution of hard copies to designated Area Delivery Manager (ADM)

Implementing processes and tools, providing system reports, maintaining and updating electronic information systems, distributing documents and ensuring accuracy of all documentation.

Developing and maintaining electronic archive of all documents by entity and nature of document.

Maintaining hardcopy per PB Project Filing System for public access and use

Assigning the correct codes to the generated documents according to the established coding system described on Attachment 1.

Coding, filing and retrieving all incoming project correspondence and documents

Generating reports on regular basis per Project Area for updating purposes

Alerting all ADMs and their Team of any delays in generating responses based on reports produced by the system

PROFILE

Worked as a Lead Document Control at Jacobs

Engineering Qatar for the Red Line North Qatar

Rail Metro Project for 4 years and 9 months.

Before working in Jacobs I joined in Parsons

Brinckerhoff for the Local Roads and Drainage

Programme Project for more than 2 years. The

exposure working in a railway project for more

than eleven years in the Middle East (Qatar &

Dubai Metro) has been tremendous and very

fruitful.

The first 2 years of my career developed in a

Manufacturing Company in the Philippines as a

Process Engineer. I have worked in ensuring the

utmost in process quality manufacturing

product and drives improvements on quality,

reliability, cost, yield and process stability,

productivity over variables such as materials,

equipment, environment and operating

procedure.

SUMMARY OF SKILLS &

QUALIFICATIONS

Over 11 years of working experience in the

industry of Construction, Design and Project

Management in the Middle East.

ACONEX EDMS

SHAREPOINT

MICROSOFT OFFICE

(EXCEL/WORD/POWERPOINT/MS

OUTLOOK)

Ability to lead the multicultural team

Document Management processes

Weekly and Monthly Reporting

Management of the engineering inputs

with the established KPIs

Implementation of the new processes

Procedure writing and reviews

Knowledge in performing the Correlation,

Gauge Repeatability and Reproducibility

and Process Capability with regards to

machine and method evaluation.

Experienced on manufacturing set-up

preferably in semiconductor electronic

company.

Knowledge on 4M's of manufacturing

(man, material, machine, method) to have

a significant contribution on Scrap Cost

Reduction, Customer Issues and In-line

quality issues

ROCHELLE DE GUZMAN NICOLAS

LEAD/SENIOR DOCUMENT CONTROL

Email address: ***********@*****.***

Mobile Number: +974******** – On Husband Visa

Rnicolas_CV

Monitoring submittals, transmittals and generating schedule for the submittal schedule.

Interfacing with Document Controllers of GECs (General Engineering Consultant) to expedite or resolve issues.

Coordinating with the technical documentation for data input. Internal expediting and generation of reports in accordance with the project requirement.

As directed by the document control manager, provide reports on the status of documentation either by manual action or by using electronic tools that allow this information to be extracted.

Preparing and issuing transmittals and maintain document control registers and maintaining the archive project documentation, including electronic and hard copies. SYSTRA / PARSONS JV

Dubai UAE

Project: Dubai Metro Rail Project May 2007 – April 2013 Document Controller

Process, distribute, and maintain controlled documentation using a document control system. Process documents for revision and approval. Monitor the distribution and reconciliation of process or reference documents

In-charge for submission of documentation control (Transmittals, Inspection Request, Material Submittal, Document Submittal, Work Notification, Method statement, Correspondences, Minutes of meetings, Shop drawing submittal) for documentation related issues.

Maintain a master document register of the latest drawings on a project and ensure that all recipients are transmitted the drawings they require as soon as new revisions of drawings are received.

Assure document quality to include completeness, accuracy and compliance with established procedures and updates.

Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.

Prepares and amends outgoing drafts of correspondence of the Engineers using internet based software, Aconex with prescribed matrices within agreed timescale.

Compiles and maintains control records and related files to release drawings, and engineering documents to the contractors and other operating departments.

Processes one or more document types through all procedural steps in accordance with well- defined procedures and guidelines.

Implementing processes and tools, providing system reports, maintaining and updating electronic information systems, distributing documents and ensuring accuracy of all documentation.

NIDEC Philippines Corporation

Sta. Rosa Laguna, Philippines

Process Engineer February 2004 – August 2006

Drives improvements on quality, reliability, cost, yield, and process stability, productivity over variables such as materials, equipment, environment and operating personnel.

Formulate Corrective and Preventive Actions base on FA Results and generate Controls to prevent re-occurrence of particular Defect Factors

Conduct series of Evaluations, Investigations and Experiments to determine and further improve all factors affecting the Top Defect Contributors

Develop Out of Control Action Plan(OCAP) for controlled Parameters Special Variation as monitored and reported from Statistical Process Control (SPC)

Perform Evaluations and Investigations on Machines (e.g. GR&R, Correlation, Process Capability, etc.) which are suspected or identified as Defect Contributors

Develop Controls on all significant Corrective and Preventive Actions to prevent re-occurrence of Scrap Top Contributors

ACADEMIC QUALIFICATIONS

Bachelor of Science in Electronics and

Communication Engineering

Technological Institute of the Philippines

Year 1998 – 2003

Aconex Certified – November 2015

Personal Details

Date of Birth: September 10, 1981

Driving License: Yes

Nationality: Filipino

Marital Status: Married

Visa : Husband Sponsor

Rnicolas_CV

Conduct Failure Analysis on Customer Related Quality Issues and In Line Related Quality Issues as required by the immediate superior

Generate Report containing FA Results, Corrective and Preventive Actions, Controls and Documentation in lieu with the Customer and In Line Related Quality Issues

Perform Engineering Evaluations on all Productivity Improvements initiated by IE Group to validate its feasibility for implementation.

Prepare and maintain required Master Motors/Units for Line Operation, conduct data gathering for Control Limits computation and coordinate to PQA for registration

Define the Triggering Failure Qty or Failure Rate of all critical parameter per Process, per Line and per Assembly based on the existing Triggering System Regulations.

Have basic knowledge on SIX SIGMA

Material Engineer

Perform Evaluations and Investigations on all Incoming Parts and Materials which are suspected or identified as Defect Contributors

Review part failure analysis / test data to make airworthiness assessments.

Reviews production schedules and related information and confers with department supervisors to determine material requirements to identify overdue materials and to track material.

Manage material control system to ensure correct flow of material cycle in all phases

(procurement & receipt) regular forecasting of materials to ensure availability of materials and identify current & future shortage.

Coordinates and expedites flow of materials, parts, and assemblies between sections or departments, according to production and shipping schedules or department priorities, and compiles and maintains manual or computerized records

Compiles and maintains manual or computerized records, such as material inventory, in- process production reports, and status and location of materials. May move or transport materials from one department to another, manually or using material handling equipment.

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