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Payroll officer

Location:
Durban, KwaZulu-Natal, South Africa
Posted:
January 08, 2020

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Resume:

Curriculum Vitae

of

Krishnaveni Naidoo

PERSONAL DETAILS

Surname: Naidoo

First Names: Krishnaveni

Identity Number: 710**********

Date of Birth: 1971-09-26

Age: 48 years

Nationality: South African

Gender: Female

Home Address: 10 ROGER ST

GANDINAGAR,

TONGAAT

4490

Telephone: 084******* ©

071*******

Marital Status: Married

Driver's Licence: Code 8 (OWN CAR)

Language: English

Afrikaans

Basic Zulu

Health: Excellent

Criminal Offences: None

EDUCATIONAL QUALIFICATION

Last School Attended: M.L. Sultan Secondary School

Highest Standard Passed Matric

Subjects Passed: English, Afrikaans, Business Economics,

Geography, Biology, Typing

School Leadership Roles: Prefect (Standard 8)

Class Monitor

Extramural Activities: Tennis, Swimming

Higher Education:

Institute: P.C. Training

(Diploma)

Courses: Pastel Accounting

Basic introduction to Computers

Wordperfect 8

Microsoft Excel/Powerpoint

Quattro Pro

Corel WordPerfect 7

Institute: CS Computer Services

Courses: Accpac

VIP Payroll System

EMPLOYMENT HISTORY

Name of company: St Martins Sugar Estate

Position Held: Senior Bookkeeper

Period of Employment: 1989 to 1997

Address of Company: P.O.Box 2

Shakaskraal

4430

Duties:

●Wages for 370 Laborers on VIP wage system

●Manual cashbook, Debtors and Creditors

●Drawing up spreadsheets on Quattro Pro 8

●General Office Duties

●Typing

●Receptionist

●Processing accounts on Accpac

●Responsible for Petty cash and writing out Cheques

●Dealing with UIF and Insurance Claims

●Keeping personnel records

●Dealing with all staff problems – unions etc.

Reason for leaving: Relocating due to marriage

Reference/Contact: Mr G.D.Gawler (Manager)

(032 – 9479030 - h)

(032 – 947 9054 – w)

EMPLOYMENT HISTORY

Name of Company: Willkru Construction (Pty) Ltd

Position Held: Secretary/Girl Friday/Accounts

Period of Employment: 12/01/98 – 28/02/2000

Address of Firm: 5 Sinembe crescent

La Lucia Ridge Office Estate

Duties:

●Receptionist

●Buying/Ordering of building materials

●Wages on VIP Payroll Systems/Creditors/Debtors

●Accounts on Accpac Program/Sending out cheque payments, processing accounts, ordering of stationery etc.

●Sending out month-end statements/invoices

● Dealing with insurance claims, IOD cases,

●General office duties

●Typing on Corel WordPerfect

●Experience of Spreadsheets on Quattro Pro.

●Experience on Microsoft Word/ Excel

●Sending/receiving E-mail

●P.A to Director (organizing flight, travel arrangements, meetings/app etc)

●DEALING WITH PERSONNEL – HUMAN RESOURCES

Reason For Leaving: Retrenched

Ref/contact: MR W.F.K. KRUGER (MD)

M. Nicholson (Director)

(031 – 5662266)

Employment History

Name of company: SAMUEL & SINGRAM

Position Held: LEGAL TYPIST/SECRETARY

Period of Employment: 12/12/2000 TO 1/03/2001

Address of Company: SUITE 1705 EAGLE BLD

359 WEST STREET

DURBAN

Duties: Typing of legal documents/

Faxing/photocopying/general office duties/reception/Dictaphone

REASON FOR LEAVING: TEMPORARY POSITION

REF/CONTACT: Mrs D. S. SAMUEL/RASHMEE

(031 – 304-5321)

Name of company: KSB PUMPS SA

Position Held: SECRETARY/RECEPTIONIST

Period of Employment: May 2001 to Sep 2001

Address of Company: P. O. BOX 30401

MAYVILLE

4301

Duties: Receptionist/sending in weekly and monthly figures to Head Office. Petrol claims. Banking. Record keeping of incoming orders. Typing, Filing, faxing general office duties. Sending out monthly statements. Quotations. Reconciling accounts.

Reason for leaving: TEMPORARY POSITION

Ref/Contact: Mr Geoff Bruce (031 – 2091111)

EMPLOYMENT HISTORY

Name of Company: Compusol Consulting

Position Held: Receptionist/Secretary (Temp)

Period of Employment: Oct 2001 – Dec 2001

Address of Firm: 13 Foundale Rd

Briardale

Duties:

●Answering Telephones

●Setting up appointments

●Basic accounts

●Collection of cheques/banking etc

●General office duties

●Typing

●Personnel record keeping.

Reason for leaving: TEMPORARY POSITION

Reference/contact: Mr Len Naidoo

(031 – 5783897) (O/h)

(083-****-***)

EMPLOYMENT HISTORY

Name of Company: CAPITAL OUTSOURC GR

Position Held: PAYROLL ADMINISTRATOR

Period of Employment: 2002 – TO 2010

Address of Firm: 21A HAMPDEN RD

MORNINGSIDE

Duties:

●WEEKLY – BI WEEKLY AND MONTHLY PAYROLL

●Processing of over 100 employees wages in total

●From 2002 to 2005 on vip – one year on new system Dbit

●Invoicing on pastel – credit notes etc – sending invoices to clients and then on new accounting system Dynamic AX.

● Dealing with queries from employees and clients

●Handling up to 60 clients in total

●Reports and cost centres on Vip

●Various reporting for management and branches

●Processing of leave and sick payments, leave bonuses for road freight council clients during year-end.

●Handling of deduction schedules eg advances, safety wear etc and recons of deductions.

●Plus various other duties.

●Capture batches and edit batches on Dbit.

●Processing of leave/sick/bonuses etc on dbit.

●Payroll reporting on dbit

●All functions relating to wages on dbit.

●Took over a new payroll dealing with foreign wages (dollars, kwatchas, sdg, dinars, pounds, euros) as well as normal currency. Sending TT forms for payments in Netherlands and Sudan and Zambia.

●Paying on vip (premier) salaries set staff white collar and blue collar payroll weekly paid. Paid on VIP and Dbit.

●Transferring salaries and wages through Absa cash Focus and then moved on to Payaccsys and currently doing EFT’s through FIHRST payroll systems.

●Cost centres and GP analysis.

●Analysis of differences between sales and earning and investigating the differences.

●Fully automated payroll on Dbit using the WETS system – web enabled timesheet system.

●Invoicing on pastel as well as AX Dynamics.

CONTACT: TIM DOWNES – 031-*******

CONTACT: FEROZA CASSIM – 031-*******/8300

Reason for leaving: Retrenched.

August 2010.

Name of Company: Talksure Trading

Position Held: Payroll Administrator

Period of Employment: Oct 2010 to current

Address of Firm: 30 Meridian Drive

Umhlanga Rocks

Duties:

VIP PREMIER: OCTOBER 2010 TO FEB 2016

600 employees on VIP Premier monthly.

Doing full payroll functions up to General Ledger and recons and reporting stage.

Capturing sick/leave/and FRL and updating attendance registers daily/weekly. Manually then moved to ESS

Reporting on BIM and writing up new reports according to specific needs. Printing Payslips and cheques.

Submitting EMP 201 on Efiling and Employment equity returns as well as W.As.8 submissions. Registering new employees for Tax numbers on Efiling. Reconciling Medical aid billing and

Liaising with medical aid for changes. Upkeep of personnel files. Paying salaries and commissions.

Hr functions include Contracts and letter of Appointments/AOD’s/Garnishees. Submitting month-end reports to Management. ODBC Report management.

Running ACB EFT files for transfer of salaries.

Making Copy system and backing up of Companies.

Rolling over companies.

Reconciling Tax Year end and IRP5.

SAGE PEOPLE 300 PAYROLL: MARCH 2016 TO CURRENT

Full start to end payroll function for up to 800 staff

Payment of monthly fixed salaries plus variables such as commissions, cell phone allowances, overtime and reimbursement claims and various other payments.

Process all earnings and deductions.

Recon control and approving of all ESS transactions such as leave, unpaid, sick leave and leave transactions into payroll. Keep track of excessive sick leave and leave abuse and escalate to HR.

Import of new staff into payroll, pro rata salary or back-pay processed according to date engaged. Link payslips to all benefits such as leave provision, group life, pension Fund, and savings.

Process staff movements on payroll such as inter departmental moves and salary changes. Change departments according to movements between campaigns.

Maintain all employee records and personal information changes example bank detail changes.

Process terminations:

Pay out leave (accrued and annual leave)

Pro rata salary according to termination dates

Process termination dates and reasons for leaving

Pay out commission savings

Process Pension fund claims on Alexander Forbes portal

Process Group Life death claims and funeral claims for staff.

Maintain all benefits and recon of all benefits on payroll to ensure correct deductions are being made such as pension fund, Group Life deductions as well as Health insurance

Ensure all employee payroll information and documentations are received accurate and complete and maintained and processed on payroll.

Maintain medical aid applications and capture all new starters on medical aid onto payroll with correct company contributions and deductions according to Billing received from Discovery.

Maintain and control all maternity leave applications. Pro rata of salary and processing of all necessary documents handed to staff upon commencement of maternity leave for UIF applications.

Send UIF extracts each month to Labour departments

Process IOD claims to WCA

Send Stats SA and AFS reports quarterly.

Send EMP 201 to Finance for payment

Apply for Tax directives for dismissals, retrenchments and gratuity payments. And process on payroll.

Run EFT/ACB file on FNB for upload of salaries.

Recon of salaries and variance reports checked and analysed prior to payroll upload. Variances and fluctuations looked at and explained prior to payroll release.

Duplicate bank accounts checked prior to upload of salaries

Payment of attendance bonuses according to Access reports and recon thereof.

Accessing Timeguard system to investigated absences and staff not clocking in and out each day.

Receiving, Handling and processing of all payroll queries and timeous responses given. Paid in the query payrun at month end. Freezing of main payrun to process query pay-run.

Once all payruns have been completed, and recons done and uploaded, payroll is tied up and balanced.

All payslips uploaded on ESS

Pension Fund Schedule sent to Alexander forbes with breakdown of salaries and deductions according to specified templates provided by AF monthly and sent to Finance for payment.

Group Life Templates sent to Capital Alliance according to specified templates provided monthly and sent to Finance for payment.

Send income verification to Discovery once a year.

Recon of medical aid deductions and company contributions from payroll to Discovery bill and variances explained.

Indepth knowledge of GL account code maintenance on payroll

Check all General Ledger account codes are accurate on payroll and GL reports run. GL is balanced back to payroll and broken down and sent to Finance for upload into Pastel Evolution.

Maintain and upkeep advance and loan deductions and balances on payroll. Draw up AOD’s for advances.

Maintain and recon and payments of all adhoc deductions

Garnishees processed on payroll and reports sent to Finance for payment.

Tax year end Audit preps and clean-up of payroll. IRP5’s distributed.

Leave reports sent to all Heads of Departments

All reporting requests met as per specific deadlines and sent to various departments across the business.

Handling all payroll queries

Confirmation calls

Drafting of Letters of Appointments and Contracts

Drawing up of dummy payslips for Offer of employment

Maintaining Cost to Company records

Drafting of UI19 and salary schedule

Employment Equity reporting on online portal

Excellent advanced Excel skills

Advanced knowledge of Pivots and Vlookups

Recon of every aspect of payroll on a monthly basis.

Reason for leaving: resignation

Contact: Anisa Pillay :HR Exec: 031-*******/083*******



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