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Manager Office

Fereej Bin Omran, Qatar
January 08, 2020

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Conduct Monthly Labor & Management meetings giving them motivation to uplift their physical as well as emotional drive for work and ensure proper work condition are always monitored and maintained and weekly meetings for occupational safety and health standard rules and regulation at site construction area be sure that their properly oriented and applied.

Daily communication with Clients, Contractors, Sub-contractors, Architects, Engineers for daily activities in site construction, material orders should be well prepared and deliver in due time by means of Emails, or phone calls.

Business meeting with client are properly handle and schedule properly with the assistance of the co. secretary.

Coordinate with the accounting dept. for the budget approval for benefits, yearly bonuses, 13th mo. Pay, increase in salary promotion before the year end, then brainstorming with the general manager and owner of the company.

Participate in the budget approval of the company’s assets and liabilities with regards to the various projects handled by the accounting dept.

As Acting HR Manager see to it that every employee has given a fair benefit, and on standard minimum wage for laborers and contracts, and higher management given fairly compensation as well, and see to it that their grievances will be attended properly.

Ensure that new joiners are having their badges (ID), uniform & bank accounts in timely manner, coordinate with the payroll department and insure that payroll document and monthly statement has its own file in every salary period.

Facilitate induction and training programs for the new employee, to understand the company’s business process, company rules and regulation before joining the company to enable them to perform their job efficiently.

Preparing contract for newly hired and also Termination (for violation) of contract, Release and Quit claim.

Maintaining confidential contract, 201 files/correspondence, handles company’s contract to client such as: All Risk bonds, Surety & Performance bonds. Newly acquired (renewal) company cars, machineries and heavy duty equipment, and preparing documents and coordinate for the newly acquired warehouse/buildings of the company and do other task as may assign to. Be sure that all materials purchase stored in the warehouse are all in order with proper inventory and in good condition before deliver to client.

Coordinating with the company’s brokerage for the tracking/deliveries of imported construction materials and other goods from china to be given to our various clients in hotels, Resorts World, Manila, and do other tasks as may assign to.

Administrative Asst. (Registration Division) – Oct. 2011 to Feb. 2013

COOPERATIVE DEV’T AUTHORITY (CDA) - Aurora Blvd., Cubao, Q.C., Philippines

Prepares and received Incoming and outgoing memorandum and communication documents and afterwards distributed to the concern personnel, departments/division and clientele of cooperative.

Photocopied/typing of various documents transmittals, for CTC and Guidelines/Templates for BOA Approval.

Received incoming and outgoing phone calls, appointment and schedules from various administrators, chairman and clients.

Filing and dissemination/distribution of Memos, S.O., Circular/Memorandum/Office Order and various incoming/outgoing communication, etc. as per ISO.

Preparation of Payment Order form of various request such as:

a.Certificate of Good Standing (CGS);

b.Model Articles & By-laws, Certification;

c.And other forms of payment request

Prepares Itinerary of travel, schedule seminars and meetings and prepares Reimbursement/Liquidation of travel expenses incurred during travel.

Called clients/coop, informed and follow-up their lacking of documents requirement to be submited to the Registration Division.Received documents for registration of certificate of good standing (CGS) from various cooperatives from various regions, and afterwards prepares CGS.

Received and follow instructions from time to time from the Chief Registration Division and coordinate incoming/outgoing documents for Manila Extention Office.

Arranged Meeting and coordinate/set-up schedule to MEO for the Chief Registration Division.

Prepares necessary documents/(kit) of Registraion Division for BOA presentation to be given to all administrators, to chairman and board secretary.

Act as bookkeeper for CDA Employees Cooperative – KAPIT BISIG MULTI-PURPOSE COOPERATIVE

Asst. Personnel Manager – Personnel Department – Jan. 2004 – Nov. 2008


Facilitate store operation in providing necessary direct services covering telecommunications, transport, accommodation, travel etc.

Keep the Company’s assets in good condition (inventory).

Follow up the assets at the staff accommodation & insure that all are always in a worthy condition.

Ensure proper time and attendance of employees and take appropriate action against those who misuse the rules.

Create, update employee information especially by using modern technology and electronic mail & facilitate information retrieval, manually and later on computer system.

Ensure that the filing system is accurate & staff personal files are well maintained.

Facilitate induction and training programs for the new employee, to understand store business process and enable them to perform their job efficiently.

Maintain accurate employee leave schedule and arrange for passage & transport as per employee’s contract entitlement.

Maintain employee’s relations by attending grievances meeting their requirement and assure overall fairness among them and motivate them for optimum performance.

Ensure that employee’s passports, work permit; resident permits are always valid and update them in the system, ensuring timely renewal with local authorities, by coordinating with our Head Office.

Ensure that new joiners are having their badges (ID), uniform & bank accounts in timely manner.

Follow up payroll documents, prepare its monthly statement & insure that every salary period has its own file.

Follow up merchandisers administrative issues & maintain an Updated file for their permit at the store.

Motivate staff to understand business process of retail Market, follow up regularly (Staff transportation, Courier, Staff Attendance System, Uniform & Furniture...etc.

Accounting Assistant – Finance Retail Dept. – Sept. 2003 to Jan. 2004


Preparing Retail Financial book compilation for Carrefour Retail Finance Dept., from previous year up to the present, from Accounting Policies, Operational Policies, Administrative Rules to Finance committee meeting; formatted to file a new book presentation done in MS Word, Excel and Power Point presentation

Account Sales Representive – Oct. 2002 to Jan. 2003

ARTCRAFT DESIGN SYSTEM INC., - Manila, Philippines

Coordinating to the supplier regarding Advertising Signage’s to be provided to the clients and for market release.

Posting of Sales in Invoices and non-invoices, and collection of engineer’s individual sales and put in their respective ledger.

Attend Pre-bidding/Bidding of Signages from the clients and give new ideas to the clients about the company’s products.

Executive Assistant – Apr. 1996 to Dec. 2000


Corporate Banking Dept.

Attending Pre-bidding/Bidding of Signages from the clients and give new ideas to the clients about the company’s products.

Directly report to the Vice President of Corporate Banking Dept., which handles all confidential files, prepares form of communication/correspondence for the Head.

Performing duties and responsibilities attached to the position of time keeper of the Dept. and Head; e.i Monitoring attendance record, termination, new hires and statistical record of performance data.

Take charge of the administrative services incl. Property Custodianship, Records Management and Assisting in Budget preparation of the dept. expenditures.

Schedules and arranges appointment of the VP for clients and as well as staff business/personal meetings.

Arranges Travel Itinerary, Client Call and Site Inspetion

Assist in Updating/Monitoring all Clients Appraisal of Collaterals Credit.

Records and Property Officer – Sept. 1993 to Apr. 1996


Engineering Department

Preparing Bid documents and Contract Agreement of the renovation/construction of branch expansion projects handled by the Bank.

Recording/preparing administrative files for Internal/External projects.

Maintaining, updating and monitoring records system (filling, recording, storage, safekeeping, retrieval and disposal).

Updating and monitoring office supplies, equipment and office furniture’s for the preparation of Annual Inventory Report of the Bank’s Fixed Assets for the dept.

Travelling to various branches nationwide to attend Pre-bidding/Bidding for the new construction/renovation of newly acquired LBP Brances.

Secretary/General Clerk – Oct. 1992 to Sept. 1993


Engineering Department


Bachelor of Science: Business Administration major in Management; University of the East, Manila, Philippines, graduated year 1995.


Orientation on DOLE Dept. Order 198-18: Implementing Rules and Regulations (IRR) “An act of Strengthening Compliance with Occupational Safety & Health Standards an Providing Penalties for Violations Thereof” – Jan. 2019, Philippines; Basic Cooperative Course w/ 16credit hours – 2013, Philippines; Cooperative Management and Governance (incl. of Policy Dev’t, Labor and other Related Laws) w/ 28credit hrs -2013, Philippines; Financial Management w/ 28credit hrs – 2013, Philippines; Leadership and Values Re-Orientation w/ 16credit- 2013, Philippines; Workshop on Registration Information System (RIS) Review and Updates – 2012, Philippines; Cooperative Development Authority, Human Resource Development (HRD) Program – 2012, Philippines; Cooperative Information System (CIS) Re-Orientation Training – 2011, Philippines; Human Resources Standard Management Training, Majid Al Futtaim Tower, H.O. Dubai, UAE - 20 April. 2008; First Aid & Community Health Training Course- Red Cresent Carrefour- Al Ain UAE – 16 Oct. 2005; Service Plus: Beyond Customer Expectation- Landbank, Phil. Aug. 1999.


Highly motivated, Goal oriented person with more than 20yrs of experience working as professional Admin Asst/Manager as well as Personnel/HR Experiences Capable of managing multiple tasks with an emphasis on retaining quality standards. Proficient at evaluating problems and quickly devising practical solution. Familiar with MS Office Suite. Solid Communications and ability to meet tight deadlines, a good team player and motivator. Ability to quickly assess and prioritize projects and office task.

Skill Highlights


Works under pressure

Problem solver

Hard working

Computer literate

Can go along with diff. Kinds of people



Administrative Manager cum HR - 11/2015 to 05/2019

Global Matrix Concept Group Inc, Manila, Philippines


Responsible for overall administrative works at the head office and at site construction, coordinating with office staff and labor workers, architects, contractors and engineers for daily/weekly transaction, ensure that the project accomplishment are monitored as per the given time frame of the Client.

Monitor and handle daily attendance report (in & out and overtime of the employees) and see to it that it is accurately put in payroll system.

Responsible for keeping the Company’s assets in good condition (daily inventory) always.

Create, update employee information specifically by using modern technology and electronic mail & facilitate information retrieval, manually and later on computer system.

Ensure that the filing system is accurate & staff personal files are well maintained. Handle grievances procedures for all company’s employees, incl. sub-contractors and project employees and attend to it.

Preparing memo/correspondences such as new guidelines, rules and regulations, and Notice to Explain for employee’s, labor workers for violations of company rules & regulations.

Ensure proper time and attendance of employees and take appropriate action against those who misuse the rules.

Weekly reporting to the General Manager and Owner of the company for the daily transaction/activities, collecting reports given by different dept. (accounting, payroll, purchasing, site management Engrs& Archts. for the percentage accomplishment of project site, logistics for the warehouse materials used and released). Meeting should be done with Minutes of the Meeting.

Negotiating to DOLE (Dept. of Labor & Employment) act as representative of the company for the employee and labor workers issues re: complaint for compensation, benefits and contract.



Flat 102 Bldg., 58 IBN Omran St., Bin Omran, Doha, Qatar





July 26, 1970




Little Arabic


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