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Executive Assistant and/or Data Entry

Location:
Englewood, CO
Salary:
40000
Posted:
January 08, 2020

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Resume:

CHRISTINE DOUGLAS

**** *. ***** ******, *********, CO 80110

720-***-**** Cell ada8oi@r.postjobfree.com

HUMAN RESOURCES ASSISTANT

PROFESSIONAL SKILLS

*Typing 75+ wpm

*Data Entry – Alpha 12 – 15000 ksph

*Administration

*EXCEL

*UltiPro

*eVerify

*ACCESS

*MS WORD

*VISIO

*MS OUTLOOK

*PAYLOCITY

*MS POWERPOINT

*Payroll for a small company for 1 & years

*Supported an SVP, Marketing & Training for a year

*Expense Reports

EDUCATION

Graduated: Stevens-Henager College Graduation was June 13, 2015

B.S. in Business Administration with an HR emphasis - 3.99 GPA Summa Cum Laude

As soon as I am able I will pursue first my aPHR, then my PHR, SPHR, and GPHR

EXPERIENCE

EXECUTIVE ASSISTANT

N2GO International, Aurora, CO

January 2008 – Current. Looking for another position where I won’t have to travel so often and I am ready to get started

and I won’t work for him any more.

Administration/Event Management/Logistics

Edited and formatted business plan

Took minutes at meetings and included a log in Excel detailing action items and their status

Calendar maintenance in both Outlook and Lotus Notes

All general office duties

Travel arrangements – I include a detailed itinerary showing his reservation numbers for his flight, hotel, and rental cars. I include directions from the airport to their hotel, and list a few restaurants in the area if he wanted to step out for lunch or dinner. I also provided an envelope to keep track of his expenses.

Expense reports for all team members

EXECUTIVE ASSISTANT

Various Temporary Assignments, Denver, CO

January 2006 – Current

Administration/Event Management/Logistics

Expense reports for all team members – Overland Contracting Inc.

Travel arrangements for all team members – Overland Contracting Inc.

Entry of agendas and minutes in to Prolog – Overland Contracting Inc.

Ordering supplies and vendor services – Overland Contracting Inc.

Working with document s in Documentum – Overland Contracting Inc.

Data entry and research of Auto Renewals and New Contracts - Kaiser

Client Support Manager responsible for all client needs including clean office space, furniture, monthly billing - COC

Completed various reports in Excel using charts, tables, formulas and functions; pulling data from various sources – Crocs

Entered all data for courses in both PeopleSoft and OMI’s software - CH2M HILL

Maintained supplies for the Learning & Organization Development Group – CH2M HILL

Worked on special projects as requested (i.e. help with PowerPoints, spreadsheets, etc.) - CH2M HILL

Assisted the Vice President of Testing and Development with budget using in-house software (Forecaster) - FRx

Assisted the Vice President of Testing and Development as requested. New assignments/duties received daily – FRx

EXECUTIVE ASSISTANT CONT’

Various Temporary Assignments, Denver, CO

Created various reports and documents – Simpson Property Group

Maintained supplies for the Marketing and Training department – Simpson Property Group

Created PowerPoint presentations for multiple meetings and conferences – Simpson Property Group

Processed all S.A.V.E. applications and administer the program – Simpson Property Group

Helped facilitate the REACT survey process, send out weekly updates – Simpson Property Group

Updated and distributed New Construction Reports weekly – Simpson Property Group

Updated Value Engineering reports as requests come in – Simpson Property Group

Various special projects – Simpson Property Group

Helped coordinate the Executive Retreat – Simpson Property Group

Conduct tours of the facility for potential clients – Corporate Office Centers

Cleaned offices and provided furniture for all clients – Corporate Office Centers

Monthly billing – Corporate Office Centers

Perform a wide variety of support tasks to include: travel arrangements, time and attendance coordination, file maintenance, and purchase of office supplies and equipment - IBA

Assist with layout and design of proposals and formatting resumes for proposals - IBA

Coordinate all local employee moral activities - IBA

Create and maintain Colorado organization charts - IBA

Maintain spreadsheet of employee contact information - IBA

Track and monitor contract hours for monthly report - IBA

Collect and compile Monthly Personnel Performance Reports and update Contract Financial Statements to support client invoicing process - IBA

Take mail to post office and purchase stamps as necessary – IBA

Merge documents for paid time off by location - UNFI

Communication/Customer Service

Was the point of contact for the Marketing and Training department

Responded to questions regarding the S.A.V.E. program from communities and residents

Responded to questions from communities regarding the REACT survey process

Act as a liaison between corporate and local employees - IBA

Assist Colorado employees with general questions. Forward employees to the appropriate party when necessary - IBA

Human Resources

In-process new employees. Explain company policies and benefits to new employees - IBA

Review all new-hire paperwork for accuracy and completeness prior to sending to corporate. FedEx all completed original documents to Falls Church corporate office in a timely manner - IBA

Out-process and conduct exit interviews on departing employees - IBA

Support recruitment of employees and consultants - IBA

Maintain confidentiality regarding proprietary and private information – IBA

Vlookups on various HR reports for the Regional Director of Human Resources – UNFI

Received and distributed resumes from applicants

Scheduled interviews for the National Training Director and Senior Vice President of Marketing and Training

Track and balance petty cash - IBA

Deliver paystubs to TRICARE Colorado office – IBA

Coded all invoices for the Marketing and Training department and forward to the Accounting department

Requested and received checks from Accounting to mail for Accounts Payable

Submitted “New Vendor” requests as needed

DATA ENTRY

Public Service Credit Union

March 8, 2017 – November 4, 2017 (Temporary Assignment)

Administration

Audit new loans and track on spreadsheet

Audit new accounts and track on spreadsheet

Move all missing items to Working Audit spreadsheet for reports

DICTATION COORDINATOR

Spine One

August 2016 – October 2016

Administration

Provide excellent support being proactive with the dictation team by performing fast and accurate completion of work

Rename dictation for previous day every morning for the transcriptionist

Upload daysheets for transcriptionist every morning

Download, alphabetize, audit, fax, and refile completed dictation

HRIS ADMINISTRATOR

Hammersmith Management 303-***-****

March 18, 2015 – February 4, 2017

Human Resources

Enter new non-exempt employee information into the HRIS (Paylocity) within 24 hours of their start date

Enter new exempt employee information into the HRIS within 48 hours of their start date

Update HRIS with any employee information or status changes and complete all associated checklists

Assist in the review, testing, and implementation of all HRIS templates and workflows

Research and resolve employee HRIS access and/or functionality problems

Train new users at all access levels on HRIS

Complete reports/queries/tracking for anniversaries, birthdays, employee reviews

Document and track the following: licensing, certifications, and designations, mandatory internal training, recognition

Personnel file maintenance

oGather and audit new employee paperwork to create employee personnel files

oAudit and maintain personnel files with new documentation as needed

oClose out active personnel files and prepare for scanning

Maintain performance review completion and tracking

Responsible for processing employment verifications and garnishments

DATA ENTRY

SourceCorp, Englewood, CO

October 2005 – September 2007

Full-time and Part-time evenings

Data entry of basic, attachment, Medicare, and other insurance medical claims

This position required strong attention to details, so accuracy and speed were important



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