CHRISTINE DOUGLAS
**** *. ***** ******, *********, CO 80110
720-***-**** Cell ada8oi@r.postjobfree.com
HUMAN RESOURCES ASSISTANT
PROFESSIONAL SKILLS
*Typing 75+ wpm
*Data Entry – Alpha 12 – 15000 ksph
*Administration
*EXCEL
*UltiPro
*eVerify
*ACCESS
*MS WORD
*VISIO
*MS OUTLOOK
*PAYLOCITY
*MS POWERPOINT
*Payroll for a small company for 1 & years
*Supported an SVP, Marketing & Training for a year
*Expense Reports
EDUCATION
Graduated: Stevens-Henager College Graduation was June 13, 2015
B.S. in Business Administration with an HR emphasis - 3.99 GPA Summa Cum Laude
As soon as I am able I will pursue first my aPHR, then my PHR, SPHR, and GPHR
EXPERIENCE
EXECUTIVE ASSISTANT
N2GO International, Aurora, CO
January 2008 – Current. Looking for another position where I won’t have to travel so often and I am ready to get started
and I won’t work for him any more.
Administration/Event Management/Logistics
Edited and formatted business plan
Took minutes at meetings and included a log in Excel detailing action items and their status
Calendar maintenance in both Outlook and Lotus Notes
All general office duties
Travel arrangements – I include a detailed itinerary showing his reservation numbers for his flight, hotel, and rental cars. I include directions from the airport to their hotel, and list a few restaurants in the area if he wanted to step out for lunch or dinner. I also provided an envelope to keep track of his expenses.
Expense reports for all team members
EXECUTIVE ASSISTANT
Various Temporary Assignments, Denver, CO
January 2006 – Current
Administration/Event Management/Logistics
Expense reports for all team members – Overland Contracting Inc.
Travel arrangements for all team members – Overland Contracting Inc.
Entry of agendas and minutes in to Prolog – Overland Contracting Inc.
Ordering supplies and vendor services – Overland Contracting Inc.
Working with document s in Documentum – Overland Contracting Inc.
Data entry and research of Auto Renewals and New Contracts - Kaiser
Client Support Manager responsible for all client needs including clean office space, furniture, monthly billing - COC
Completed various reports in Excel using charts, tables, formulas and functions; pulling data from various sources – Crocs
Entered all data for courses in both PeopleSoft and OMI’s software - CH2M HILL
Maintained supplies for the Learning & Organization Development Group – CH2M HILL
Worked on special projects as requested (i.e. help with PowerPoints, spreadsheets, etc.) - CH2M HILL
Assisted the Vice President of Testing and Development with budget using in-house software (Forecaster) - FRx
Assisted the Vice President of Testing and Development as requested. New assignments/duties received daily – FRx
EXECUTIVE ASSISTANT CONT’
Various Temporary Assignments, Denver, CO
Created various reports and documents – Simpson Property Group
Maintained supplies for the Marketing and Training department – Simpson Property Group
Created PowerPoint presentations for multiple meetings and conferences – Simpson Property Group
Processed all S.A.V.E. applications and administer the program – Simpson Property Group
Helped facilitate the REACT survey process, send out weekly updates – Simpson Property Group
Updated and distributed New Construction Reports weekly – Simpson Property Group
Updated Value Engineering reports as requests come in – Simpson Property Group
Various special projects – Simpson Property Group
Helped coordinate the Executive Retreat – Simpson Property Group
Conduct tours of the facility for potential clients – Corporate Office Centers
Cleaned offices and provided furniture for all clients – Corporate Office Centers
Monthly billing – Corporate Office Centers
Perform a wide variety of support tasks to include: travel arrangements, time and attendance coordination, file maintenance, and purchase of office supplies and equipment - IBA
Assist with layout and design of proposals and formatting resumes for proposals - IBA
Coordinate all local employee moral activities - IBA
Create and maintain Colorado organization charts - IBA
Maintain spreadsheet of employee contact information - IBA
Track and monitor contract hours for monthly report - IBA
Collect and compile Monthly Personnel Performance Reports and update Contract Financial Statements to support client invoicing process - IBA
Take mail to post office and purchase stamps as necessary – IBA
Merge documents for paid time off by location - UNFI
Communication/Customer Service
Was the point of contact for the Marketing and Training department
Responded to questions regarding the S.A.V.E. program from communities and residents
Responded to questions from communities regarding the REACT survey process
Act as a liaison between corporate and local employees - IBA
Assist Colorado employees with general questions. Forward employees to the appropriate party when necessary - IBA
Human Resources
In-process new employees. Explain company policies and benefits to new employees - IBA
Review all new-hire paperwork for accuracy and completeness prior to sending to corporate. FedEx all completed original documents to Falls Church corporate office in a timely manner - IBA
Out-process and conduct exit interviews on departing employees - IBA
Support recruitment of employees and consultants - IBA
Maintain confidentiality regarding proprietary and private information – IBA
Vlookups on various HR reports for the Regional Director of Human Resources – UNFI
Received and distributed resumes from applicants
Scheduled interviews for the National Training Director and Senior Vice President of Marketing and Training
Track and balance petty cash - IBA
Deliver paystubs to TRICARE Colorado office – IBA
Coded all invoices for the Marketing and Training department and forward to the Accounting department
Requested and received checks from Accounting to mail for Accounts Payable
Submitted “New Vendor” requests as needed
DATA ENTRY
Public Service Credit Union
March 8, 2017 – November 4, 2017 (Temporary Assignment)
Administration
Audit new loans and track on spreadsheet
Audit new accounts and track on spreadsheet
Move all missing items to Working Audit spreadsheet for reports
DICTATION COORDINATOR
Spine One
August 2016 – October 2016
Administration
Provide excellent support being proactive with the dictation team by performing fast and accurate completion of work
Rename dictation for previous day every morning for the transcriptionist
Upload daysheets for transcriptionist every morning
Download, alphabetize, audit, fax, and refile completed dictation
HRIS ADMINISTRATOR
Hammersmith Management 303-***-****
March 18, 2015 – February 4, 2017
Human Resources
Enter new non-exempt employee information into the HRIS (Paylocity) within 24 hours of their start date
Enter new exempt employee information into the HRIS within 48 hours of their start date
Update HRIS with any employee information or status changes and complete all associated checklists
Assist in the review, testing, and implementation of all HRIS templates and workflows
Research and resolve employee HRIS access and/or functionality problems
Train new users at all access levels on HRIS
Complete reports/queries/tracking for anniversaries, birthdays, employee reviews
Document and track the following: licensing, certifications, and designations, mandatory internal training, recognition
Personnel file maintenance
oGather and audit new employee paperwork to create employee personnel files
oAudit and maintain personnel files with new documentation as needed
oClose out active personnel files and prepare for scanning
Maintain performance review completion and tracking
Responsible for processing employment verifications and garnishments
DATA ENTRY
SourceCorp, Englewood, CO
October 2005 – September 2007
Full-time and Part-time evenings
Data entry of basic, attachment, Medicare, and other insurance medical claims
This position required strong attention to details, so accuracy and speed were important