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Personal Assistant Office

Location:
Lagos Island, Lagos, Nigeria
Posted:
January 07, 2020

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Resume:

ASEMOTA, EMANA ENE

080*-*******, 080******** email: ada8fh@r.postjobfree.com 2, Alh. Akewusola Street,

Off Adu Street,

Aguda - Ogba,

Lagos.

Career Objective/Target:

Over 10 years’ experience in office and business administration, with hands-on experience at top levels working with CEOs as Personal assistant and execution of secretarial responsibilities.

A highly motivated, confident individual with outstanding multi-tasking and organizational skills. Able to exhibit high level of confidentiality, discretion, tact, diplomacy and professionalism when dealing with directors or senior managers. I also possess a proven ability to help Chief Executives make the best use of their time by dealing with their secretarial and administrative tasks. I am a quick learner and like taking on new challenges.

With a wealth of experience I am now desirous to work in a very ambitious organization with a role which will make best use of my existing skills and experience and also further my personal and professional development.

Job Experience:

May 2015 – Till date Portland Paints & Products Sandtex House, 105A Adeniyi Jones,

Nigeria Plc (Subsidiary of UAC) Opp. ABC Estate, Ikeja

PERSONAL ASSISTANT TO MD/CE

Take down minutes of leadership meetings to circulate to team members.

Handles Insurance matter for the company (Staff, vehicle and other asset) and update current claims with broker.

Prepare documents, briefing papers and Board reports.

Devise and maintain office systems, including data management and filing.

Arrange travel itinerary for the MD/CEO.

Attend to incoming/outgoing mails and emails for the office of the MD/CEO.

Screen telephone calls, enquiries and requests, handling them when appropriate.

Screen and meet visitors at all levels of seniority.

Organize and maintain diaries and making appointments.

Take charge of stationeries and office equipment in the office of the MD/CEO.

Perform other assigned confidential duties.

Nov. 2013 – April 2015 Portland Paints & Products Sandtex House, 105 Adeniyi Jones,

Nigeria Plc (Subsidiary of UAC) Opp. ABC Estate, Ikeja.

CONFIDENTIAL SECRETARY TO FC/SMM

Prepare letters to Banks, Franchisees, others.

Prepare quotations, memos and correspondences.

Liaise with Human Resources concerning Insurance (Staff, vehicle and other asset) and update current claims.

Update and circulate products price list to concern staffs.

Arrange travel itinerary for the Finance Controller/Sales and Marketing Manager.

Attend to incoming/outgoing mails.

Devise and maintain office systems, including data management and filing.

Take charge of stationeries and office equipment.

Screen and meet visitors.

Perform other assigned confidential duties.

June 2013 – Oct 2013 Portland Paints & Products 4th Floor, Elephant Cement House,

Nigeria PLC. Assbifi Road, Alausa, Ikeja.

PA TO THE SALES EXECUTIVE DIRECTOR

Prepare appointment letters for the Distributors and Transporter.

Prepare quotations, memos and correspondences.

Update and circulate products price list to concern staffs.

Arrange travel itinerary for the Executive Director.

Attend to incoming/outgoing mails.

Devise and maintain office systems, including data management and filing.

Take charge of stationeries and office equipments.

Screen and meeting visitors.

Perform other assigned confidential duties.

June 2012 –June 2013 Portland Paints & Products 4th Floor, Elephant Cement House,

Nigeria PLC. Assbifi Road, Alausa, Ikeja.

PERSONAL ASSISTANT TO MD/CE

Devise and maintain office systems, including data management and filing.

Prepare letters, memos and correspondences.

Arrange travel itinerary for the MD/CE.

Attend to incoming/outgoing mails and emails for the office of the MD/CE.

Screen telephone calls, enquires and request, handling them when appropriate.

Screen and meet visitors at all levels of seniority.

Organize and maintain diaries and making appointments.

Prepare documents, briefing papers and Board reports.

Take charge of stationeries and office equipments in the office of the MD/CE.

Perform other assigned confidential duties.

March 2007 – Jan 2010 JGC Nigeria Limited 27A Festival Road, Victoria Island, Lagos.

OPERATIONS COORDINATOR

Perform all Secretarial duties – Document filing, fax, photocopies and typing.

Organise all meeting appointment for the Managing Director.

Handle all in-coming/out-going telephones calls.

Support daily secretarial activities in operations department (in-coming/out-going correspondences, raising payment vouchers, management of mini-store & IT Server for effective administrative procedures).

Supervise all Company’s Sub – Contractors to ensure compliance to the contract agreement (Supervision of cleaning, security systems, water supply to office guest house, maintenance of appliances, monitoring & fueling of poll cars).

Support for other operations and off-shore staff in all our ongoing projects matter that may be assigned from time to time.

Prepare database for business contacts.

Perform FER (field expenses report) data entry.

Prepare and maintain fix asset register.

Perform other accounting duties like bank payment.

July 2002 – February 2007 American Employee Recreation Assoc. 16 Queens Dr., Ikoyi, Lagos

FRONT DESK CLERK

Attend to guest member’s needs, by giving available information.

Make reservation for guest; check in and check out guest.

Answer telephone calls, transfer calls to all sections and take down messages, also respond to general enquiry.

Collect and deliver office correspondence.

Maintain office file pertaining to front desk.

Enter data as per consumption of guest members.

Prepare forms and identity cards for guest members.

Maintain necessary communication of events to members and staff alike.

June 2001 – June 2002 Great Brand Nigerian Limited 214 Etim Inyang Crescent,

(Inter-food Distributors) Victoria Island, Lagos.

ADMINISTRATIVE ASSISTANT

Management of office supplies and sundry asset.

Supervision of budgets and preparation of weekly reports.

Cash and stock reconciliation on a daily basis.

Supervision of junior staff salary payment.

March 1999 – March 2000 Nigerian Port Authority 26/28 Marina, Lagos.

PERSONNEL CLERK (YOUTH CORPER)

File of documents.

Update staff file.

Documentation of reports.

Dispatch of letters.

Institution Attended:

Institute of Chartered Secretaries & Administration (Prof. 2) On-going

Centre for International Advanced and Professional Studies 2017

Alex Anens Computer College, Surulere, Lagos. 2001

University of Uyo, Uyo, Akwa Ibom State. 1992 - 1998

Lagos Anglican Girls Grammar School, Surulere, Lagos. 1984 - 1989

Qualification:

Graduate Diploma for PA/EA 2017

Certificate in Computer Operations. 2001

B. Agriculture (Agric. Economics/Extension). 1998

West African School Certificate. 1989

General Certificate of Education. 1990

Professional Qualification:

Chartered Secretary and Administrator (In view – Prof. 2)

Personal Data:

Date of Birth: January 16, 1975

Sex: Female

Nationality: Nigerian

State of Origin: Akwa Ibom

Religion: Christian

Marital Status: Single

Reference:

1.Mr. Michael A. Elue

IT Manager, CAP PLC,

2, Adeniyi Jones, Ikeja, Lagos.

080********

2.Alhaji Mukhtar M. Yakasai,

Executive Director,

AYM Shafa Limited,

Block 200, Flat 3, LSDPC,

S4TC, Ifako Ijaiye, Lagos.

080********

3.Mr. Ekeno E. Eyo,

Chief Operations Officer,

Noah’s Ark Communications,

9, Sowemimo Street,

GRA, Ikeja, Lagos.

080*******



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