Columbus, Mississippi 39701 Email: email@example.com
SUMMARY OF QUALIFICATIONS:
Dedicated Executive-Level Administrative Professional, with office management, financial and legal administration, data analysis, document management and event planning experience. Extensive knowledge and experience with various office management systems and procedures. Proven ability to meet deadlines, work well independently, organize data and projects, and prioritize and manage multiple tasks simultaneously. Excellent communicator with exceptional judgment and problem-solving skills. Consistent focus on providing exceptional customer and client service.
PROFESSIONAL WORK EXPERIENCE:
Office Manager/Administrator - UNITED WAY OF LOWNDES COUNTY; Columbus, MS 2015 to 2019
Responsible for receiving and summarizing data from 17 agencies for quarterly reports; tracked vendor payments; and then scanned and mailed allocation letters and checks to each agency.
Recorded and maintained information using Donorsnap software regarding: Riverine donors for annual campaigns; Bill-Me Pledges from donors who have chosen to donate at a later date; companies with 100% campaign participation; as well as all company and individual pledges for yearly campaigns.
Gathered and uploaded all data required by auditors for annual audits, utilizing Dropbox/Sharefile accounts.
Handled some financials/spreadsheets and worked closely with our Bookkeeper. Assisted with the budget.
Booked hotels for conferences for the Executive Director.
Attended meetings and provided back-up to the board secretary by taking meeting minutes.
Associate Data Analyst - FAURECIA; Northport, AL 2014 to 2015
Emailed and gathered data from managers and Quality Engineers for monthly QRCI schedules.
Created monthly presentations of non-official and official claims for Quality Manager of “Top 5 Defects per Shift” for each division.
Reported daily and monthly information to Quality Manager, controlled all documents in the plant, and assigned document control numbers for upload purposes into the document library.
Reserved the conference rooms for all employees; stocked supplies; distributed and kept inventory; and assisted Human Resources with various special projects, as needed.
Ordered lunch for management meetings on a weekly basis.
Legal/Trade Compliance Assistant - MICROTEK MEDICAL; Columbus, MS 2007 to 2014
Gathered information from 1,100 suppliers for processing affidavits used to issue Certificates of Origin.
Oversaw scheduling for senior level executives, and prepared check requests and departmental order requests for payment of invoices.
Logged new product info sheets into the Master Trade Finished Goods/Raw Materials Workbook.
Researched the country of origin and harmonized tariff codes.
Ordered departmental supplies
Administrative Assistant - Various Staffing Agencies. (Manpower, Randstad, Staffmark); Atlanta, GA 2005 to 2006
Maintained legal staff and case managers’ daily calendar
Formatted, typed, and printed letters, memos, and other correspondence
Entered info into computer from client demographic forms to maintain up-to-date records; retrieved info from client files to assist in producing utilization reports
Developed monthly appointment schedules. Confirmed appointment dates and times for staff
Obtained directions for staff to meetings outside of the corporate office
Senior Business Administrator – B#1 ENTERTAINMENT/H&H SPECIALTY; Columbus, MS 2003 to 2004
Oversaw CEO’s Calendar; made domestic travel arrangements
Managed annual business budget
Organizer for all promotional events; Led Talent Search Set-up
Authored professional legal documentation with clients
Coordinated with local broadcast activities to promote entertainment events
COMPUTER SKILLS: Microsoft Office; Lotus Notes; Donorsnap; WordPerfect; ERP/Point Man; Constant Contact; SAP Concur (additional training); SAP (part maintenance)
EDUCATION: MISSISSIPPI UNIVERSITY FOR WOMEN; Columbus, MS
Bachelor of Science Degree, Business Administration (1999)
MERIDIAN COMMUNITY COLLEGE; Meridian, MS
Associate of Science Degree, Business Administration (1996)
REFERENCES AVAILABLE UPON REQUEST