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Executive Assistant Office

Pune, Maharashtra, India
As per company best and markets standards
January 05, 2020

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Curriculum Vitae


To work with a progressive organization in which I could show my potential, skills and ability of working and want to achieve an honourable post in a respective organization by dedicating myself to work.

Academic Background & Other achievements


Metropolitan Institute of Hotel Management, Hadapsar, Pune.Year-2004-2006 H.S.C.

K.V.Pendharkar College Dombivali, Mumbai University, Year-2002-2004 S.S.C.

Range hills Secondary High School, Khadki, and Pune. Year-2000-2001 Other Skills

Currently completed the ERT training program. (Fire Fighting)

Completed Compliance training FCPA at Medline Industries India Pvt. Ltd.

Completed Service Culture Training FROM Hotel Le Meridian, PUNE.

Completed N.C.C. {National Cadet Corps}, from Ranghills Secondary High School. Mr. Pratik Suresh Bagade

Mobile No: - 842*******


Residential Address:

A-Wing, Flat No-411,

Madhuban Society, Vishrantwadi,

Pune - 411015.

Work Experience

Currently working with Bhilwara Infotechnology Ltd. (Jan-2019 till Present contractual basis) {As an Sr. Office Administrator)

Previous organization Cyret Technology India Pvt. Ltd.

{As an Sr. Office Administrator and Executive Assistant to CFO)

Worked with Decos Software Development Pvt. Ltd.

{As an Sr. Office Administrator & Executive Assistant)

Worked with Medline Industries India Pvt. Ltd. (As an Office Administrator & Executive Assistant to Sr. Director)

Worked with Tridiagonal Solutions Pvt. Ltd. (As an Office Administrator)

Total work experience 8 Yrs. 2 months As an Office Administrator / Facility Management and Executive Assistant.

Job Description:

Key Responsibilities are:

• Establish standards, procedures, policies, systems and services to effectively maintain company operations.

• Implemented physical security and Admin control for ISO 27001 : 2013.

• Manage all employee daily Pick up and Drop transportation. (Cab facility).

• Managing end to end office administration and facility part.

• Executive Assistant to Sr. Director & Director.

• PPT creation and presentation as per requirement.

• Managing International / Domestic travel / hotel stay and visa

• Manage statutory and compliance activities including PF, PT, Shop act renewal, etc.

Manage company billing, receivables and banking activities.

Complete vendor management.

Manage facility management activities including security, utilities, maintenance.

Manage CCTV camera and footage for security purpose.

Maintain DG set and Fire extinguishers.

Maintain relationships with building tenants and owners.

Manage office space include rents, fees, maintenance and improvements.

Manage procurement of office supplies including stationary, consumables, Equipment and furniture.

Maintain and manage office budget, expenditures, analyze variances and consumption trends.

Maintain office records, filing system and retention procedures.

Coordinate employee recreation activities, key events, celebrations, monthly get together, annual Trip (Employee with family), Annual games, Events & Party etc.

Arranged Blood camp & Health check up activities for complete building Offices.

Managing Office Cafeteria, Pantry handling and Canteen.

Handling travel B1/ H1/H4/ Canada Visa process.

Travel insurance related activities.

Preparing Visa invitation Letters of Employees.

Forex exchange and Sim Card purchase for employees when visit onsite.

Handling International - Domestic Air Ticket Booking and web check-in.

Handling International and Domestic Hotel Booking.

Handling all official agreements, AMC operation of office properties. (A/C, Furniture, Pest Control, flooring, Carpet, etc...)

Maintain office infrastructure & set up of complete office.

Preparing PO for procurement and new agreement and renewal with vendors.

Preparing Employee ID cards, Business card, welcome kit, annual gifts depend upon employee year of completion (1yr.3yr. & 5yr.)

Coordinating with HR for HR task.

New joining formality.

Employee Exit Formalities.

Handling employee attendance calendar.

Conference/Board meetings and lunch /Dinner arrangement for Directors/MD.

Biometric access to new joiner.

Handling Petty Cash and maintaining data on monthly basis.

Making Stock Sheet on weekly basis.

Maintaining of International & Domestic Courier. (Inward and Outward)

New joining formalities. {PF A/C, Bank A/C, Medical Policy. Etc.

Preparing daily security and stock consumption report.

Daily Security Report.

Preparing MIS report.

Handled complete process of Company Relocation and new office setup with infrastructure.

Job description

As an Executive Assistant key responsibility are :

Managing & monitoring day-to-day operations of the office.

Coordinating on behalf of MD/AD with everyone required.

To assist & supervise all office related activities.

To act as an interface between MD/AD and the employees, visitors, agencies, vendors etc.

Excellent in handling MIS, presentation, Computer research skills

Receive, inform, guide visitors including co-ordination with employees.

Preparation of database of Client contacts and updating.

Verifying and certifying bills on various expenses

Support staff management

Provide back-up secretarial / administrative support as and when needed.

Travel bookings Air/Train, Hotel Bookings and Cab bookings if required.

Maintain Calendar, Scheduling meetings, Events - Internal / External.

Prepare letters, e mails and memos, presentation, reports - Internal & External.

Coordination with Vendors and other service providers on a regular basis.

Identify new & cost-effective vendors

Mail correspondence to clients, vendors, agencies, employees, etc.

Checking Annual Maintenance Contract of Printers, Computers, Magazines, ACs, Pest control services etc.

To perform all tasks instructed by Managing Director/Associate Director AREA OF INTEREST: ADMINISTRATION, FACILITY MANAGEMENT & EXECUTIVE ASSISTANT.



Personal Details


Permanent Address : A-Wing, Flat No-411, Madhuban Society, Vishrantwadi, Pune-411015.

Sex : Male

Marital Status : Married

Date of Birth : 8th

June 1986.

Contact Details : 842*******

Home Town : Panchgani

I hereby declare the above-mentioned information is true up to my knowledge. Yours Truly,

(Pratik Suresh Bagade)

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