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Executive Assistant

Doha, Qatar
January 04, 2020

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Haluma Bash Agha

Qatar 009**********


I'm Libyan Lady having family visa for 6 months in Qatar and looking eagerly to have an opportunity to work in Qatar and seeking opportunity where I can maximize my experience in Office Administration.


Resourceful with over 20 years of experience in providing Administration, HR & translation tasks to executives in international Oil and Gas companies and local and International NGOs, proactive with minimal supervision and hard worker with reasonable knowledge of leasing contracts and legal documents.

Work Experience in the last 7 years:

Executive Administrator for Libyan Women Forum, Tripoli (Sep 2015 – Present):

LWF is a Libyan NGO for women empowerment. All kind of Administration support to LWF General Manager by organizing workshops, providing monitoring and evaluation of the workshops through editing questionnaires, Pre & post evaluation and attendance sheets also provide documentation of workshops and follow up expenditures and Travel coordination of the attendees.

In addition, I work as a free-lance translator (2012 - up to now):

My Previous Clients:

IRI (International Republican Institute) Tripoli (Mar 2018- Sept 2019).

CIL (Civil Initiatives Libya) Tripoli (Apr 2014 – Oct 2014).

Salamanca Group (Risk Management Company) Tripoli (2014).

DAMASEC Global Group (De-Mining Danish Organization) Tripoli (2013).

Executive Marketing Assistant for SESAN for Building Materials Importation (Tripoli) (Mar 2013 – Sept 2013):

Providing full administration support by editing all the required correspondences such as emails, quotations, requisitions, purchase orders, formal letters.

Responsible for creating all the required promotional materials for the advertising campaign in Libya build Exhibition May, 2013 successfully.

Responsible for printing out (SESAN’s Catalogue 2013) successfully.

Liaison between Technical Sales Engineers and manufacturing companies to accomplish on-time production and delivering the requested goods.

Follow up all the shipments with PR Officer.

Communicate with Sales Engineers, finance department and senior management on daily office operations.

Previous Work Experience in Oil & Gas Industry

HR Analyst at Baker Hughes (Dubai) Jul 2010 – Dec 2011 (Previous GCC Experience)

Administrate and support HR Service Center Africa Team members to assist in day to day HRSC functions which may include:

Employee Staffing and Onboarding processes, starting from initiating Background Screening till commencing of work by using HR systems such as TALEO, SAP, CA and MSS, ESS …

Preparation and Reviewing Personnel Contracts and hiring offers.

Follow up of employee actions processes … change job title, promotions, pay increase etc…

Vendors’ management such as BGS, medical providers and insurance companies.

Good knowledge of SAP.

Train regular and new employees.

Executive Assistant to HR Manager at Baker Hughes (Libya) Jan 2010 – Jun 2010

Assisted in the development/writing of employee manuals, policies and handouts.

The development and administration of HR functions including recruitment, orientation, remuneration and benefits, performance management, staff database and leave tracking.

Maintain staff Personnel Files, including ensuring confidentiality regarding personnel activities and personnel data including employment documentation, evaluations, exit interviews and other relevant information.

Departmental Assistant and Translator at Petro-Canada Oil North Africa GmbH (Libya) Feb 2005 – Jan2010

Administrate and support HR, Procurement & Travel Departments & the Upper Management:

Assisted in the development/writing of employee manuals, policies and handouts.

Following up employee’s medical insurance.

Updating the organizational chart.

Provide verbal and written translation support documents, policies, contracts, meeting, statements, records, etc. as requested.

Preparation and Reviewing Personnel Contracts and hiring offers.

Coordinate with the head office and other departments regarding abroad training programs.

Prepare correspondence, reports, and materials for publications and presentations.

Preparing Arabic/English hiring advertises and promotional materials in order to set up Campus recruiting.

Provide the required support to expatriate and national staff to facilitate their travel issues such as hotel reservations, ticketing, meeting arrangements.

Responsible for coordination of training sessions/sponsorships for Employees to attend conferences.

Participate with London team in Document and Records Management Control project. (I have worked for 3 months in London Office).

Liaise with Embassies to issue visas for abroad training and business trips.

Familiarity with Local Laws and regulations.

Compiling and reviewing documents that required investigation, classification e.g legal documents for registration of company’s branches and legal documents for EPSAs and ensuring their alignment with Governance and NOC’s requirements.

Translation and Reviewing the Policies, Contracts, Agreements and letters of intent of the contractors, second parties and NOC.

Executive Assistant to Chairman at Veba Oil Operations (Libya Branch) Jun 1998 – Aug 2004

Advanced administrative duties including:

Compile and submit management reports in a timely manner.

Attend and record minutes of meetings and oversee the accurate translation of Minutes of meetings and the agreements.

Prepare and maintain expense reports.

Responsible for Scanning confidential documents into electronic filing system and categorized, them for retrieval and review.

Supervise support staff.

Travel Coordinating.

Qualification & Certifications:

Professional Mini Master in Business Administration June – 2014 Libya (certified by Oregon University).

Cambridge First Certificate (FCE) and HNC in Administration and IT- 2001 (James watt – Scotland).

Bachelor in Zoology- 1990-1991 (Tripoli University).


Bachelor’s degree in Science.

Mini Professional Master in Business administration certified from Oregon University.

About (20) years of office administration;

Highly motivated and organized with a flexible approach to work and excellent attention to detail;

Good communication and interpersonal skills;

Good record keeping and documentation skills;

Good skills in Microsoft Office.

Good Verbal and written communication in Arabic & English.

Good skills in writing reports, presentations and proposals.

Training Courses:

Capacity building workshop for monitoring, evaluation and advocacy- (Tunis) June 2019.

Springboard - (Tripoli) April 2015.

Mini Professional Business Administration Study- (Tripoli) June 2014.

Economic Empowerment for women- (Tripoli) May 2014.

Political Empowerment for women - (Tripoli) May 2014.

Taleo – HRIS – (Dubai) 2011

MSS & ESS- HRIS- (Dubai) 2011

CA System – HRIS- (Dubai) 2010.

SAP – (Dubai) 2010.

Customer service training for HRSC- (Dubai) 2010

Document and Records Management Control- (London) 2006

Report Writing Skills- (Tripoli) 2005.

In House Business Administration training- (Veba) 2000.


Available upon Request

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