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Sales Administrative Assistant

Cypress, TX
January 06, 2020

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Creative and innovative thinker with effective Human Resources Management, Office Administration, and Insurance Agent experience. Goal setting abilities combined with superior leadership, team building, communication, and interpersonal skills. Self-motivated with the ability to excel in a fast-paced environment; communicate effectively at all levels; manage competing priorities; and adapt readily to changes.

Pierce Distribution Services Houston, TX 04/2018 to 02/2019

HR Representative

On-boarding new employees

Write-up and termination

Counseling employees

Maintain employee files

Weekly time and attendance for internal staff and agency staff

Daily and Hour time tracking for all employees

Onboarding and termination as needed

Manage weekly payroll for internal and agency staff.

Invoice processing for Staffing Agencies

Work with internal managers and staffing agencies to fill open positions

Schedule interviews with managers

Safety team member

Organize events - monthly birthdays and Christmas

Benefits paperwork

Order Office Supplies

Handle employee terminations, grievance and other difficult situations in a sensitive, fair and respectful manner, working closely with supervisors and management

Identify talent of individual employees and provide coaching aimed at motivating them to undertake the necessary training required to advance their careers.

Heritage Insurance – Nationwide Houston, TX 10/2015 to 01/2017

Licensed insurance agent

Home and Automobile sales

GGT – Guardian Global Technology Houston, TX 04/15 to 10/2015

Office Administrator/Sales Administrator

Process purchase orders from clients in an accurate and timely fashion.

Maintains efficient paper and electronic filing system and ensures quick retrieval of requested documents.

Track rental tool activity and advise finance of due invoices

Administer and update website including client and datasheet areas

Compile monthly sales statistics for VP Sales & Marketing

Superior Energy - Completion Services Houston, TX 04/14 to 02/15

Senior Administrative Assistant

Provide administrative support for the Director of the Applications Engineering Group as well as the Sales Manager

Provide analytical and specialized administrative support to relieve executive, administrative, and staff managers of complex details and advanced administrative duties

Assist with departmental human resource functions, which may include preparation of confidential personnel information

Coordinate company travel plans (flights, hotels, car rentals) and certain marketing activities related to trade shows

Purchase order processing in Great Plains for test lab staff

Review, edit and maintain stock of all marketing materials in Adobe InDesign

Assist Supervisor in team building, time management, setting and achieving organizational objectives and proposing process improvements

Produce electronic versions of reports using Adobe Acrobat Pro for submittals

Project tracking, bids/awarded, engineering hours in an Excel spread sheet

Participates in staff meetings, maintains agenda items and minutes and follows up on action items as necessary

Assist directors with monthly expenses

Metallic Products Corporation Houston, TX 10/07 to 09/13

Administrative Assistant

Manage multi-line phone system, takes accurate phone and verbal messages and ensures that messages are delivered in a timely manner independently resolves most inquiries

Ensure employee phone directory and phone lists are up to date in Excel spread sheets

Assist in preparing outgoing invoices and monthly statements from SyteLine and Global Shop software

Create, edit and proofread correspondence, fax cover sheets, memos, reports and other documents using MS Word or Acrobat Pro

Maintains efficient paper and electronic filing system and ensures quick retrieval of requested documents.

Maintain office supplies and arrange for equipment maintenance.

Maintain calendars in MS Outlook and arrange business lunches

Provide office leadership and administrative support for members of the team

Consistently connect and interact with management, in order to enhance communication and support employee’s needs

Handle confidential and non-routine information and communicate policies when necessary

Arrange travel and accommodations for management team

Conduct detailed research via Internet Explorer, Google Chrome and other search engines for sales staff

Create and maintain daily reports for sales team and logistics department in Excel spread sheets

Track outgoing freight shipments through major logistics companies at customers request to assure prompt payment of invoices

Review all sales orders entered against customer’s PO to ensure correctness

The Cooperative Purchasing Network / Region IV ESC Houston, TX 08/02 to 02/07

Assistant to Operations Manager

Primary responsibilities are processing and crediting invoices on a monthly basis, monthly direct pay request for department and sale staff expenses in customized software

Maintain daily support for an outside sales staff of 7 sales professional in multiple states

Preparing daily activities and attending trade shows on an as need basis

Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities for conferences and meetings

Makes travel arrangements for staff, as needed, to include reserving travel tickets, rental cars, and hotel rooms to ensure that all travel needs are met

Daily purchase order processing for statewide Area Job Order Contract (AJOC) program

Possess strong customer relation skills on the customers and vendors side of any situation

Assist with the process in receiving ISO 9001-2000 standing

Working with the clients and staff to resolve critical issues

Assist in managing daily functions of a profitable purchasing cooperative


Windows Vista, MS Word, Excel, PowerPoint, Outlook, Great Plains, Lotus Notes, Global Shop, SyteLine, Internet Explorer, Google Chrome


Lone Star College

Tomball, Texas

Business Administration – Some Course hours completed

Tomball High School

Tomball, Texas

High School Diploma

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