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Manager Office

Location:
Boksburg, Gauteng, South Africa
Posted:
January 06, 2020

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Resume:

ISABELLA MARAIS

ADMINISTRATOR: JCM & ASSOCIATES

CONTACT

063-***-****

ada738@r.postjobfree.com

https://www.linkedin.com/in/isabella-

marais-b84013138

Drivers License :

8B

Home Address:

** ****s Meyer Street, Beyerspark

Boksburg 1459

PROFILE

I am a resourceful, dynamic and proactive Administrator with 15 years’ diverse experience in overall office administrating. I am a critical-thinker who is well versed in organization. Excellent communicator with a proven ability to maintain positive, professional interpersonal relationships with staff, co-workers, and clients. I can coordinate effectively with all levels of management. Highly prudent and self-driven Administrator with a track record of enhancing the efficiency of workflow while maintaining cost effectiveness. Exceptional team worker, committed to the attaining 100% customer satisfaction while maximizing employee productivity. I am a highly skilled Administrative professional, well-practiced in resolving employer challenges with innovative solutions. Strong organizational skills with a profound ability to coordinate various office operations. SKILLS

Team leadership

Planning and Organizing

Lead and control.

Project Management

Presentation Skills

Problem solving and decision-

EXPERIENCE

JCM & Associates

Administrator

02 January 2019 To Date

Employment Type : Temporary (R120 per hour 4 hours p/d) Responsibilities:

Administration

making skills

Facilitation skills

Conflict management skills

Report Writing

Confidentiality

Coaching and mentoring

Service delivery and client

Orientation

Integrity and honesty

Assertiveness

Ability to network

Influence and impact

Applied strategic thinking

Computer Literate (Microsoft

Office)

PROGRAMS

Windows 7 / 8 / XP / 10

Word Perfect 5.1 & 6

Multi Mate

MS 2003 / 2007 / 2010 / 2016

Excel / Word / PowerPoint /

Outlook / Access

Pastel Express V14 Build

Job Center / Control Center

LOTUS 123

Invoicing

Quotations

Secretarial support to management

Ensure a smooth document flow system in the office

Ensure appropriate filing of documents

Bentel Property Consultants (PTY) LTD /

K90 Shopping Centre

General Office Administrator / Centre Management

01 April 2016 to 31 August 2017

Responsibilities:

Managing and preparing lease contracts for:

K90 CENTRE / BENVISTA OFFICE PARK

VILLA ANGELINA / VILLA CELESTE

Managing general enquiries from tenants and all

correspondence in this regard

Leasing with the maintenance team and contractors regarding all repairs and maintenance with prior approval from the landlords at all properties above

Daily management – K90 Shopping Centre and Benvista Office Park

Performing Credit checks on potential tenants

Debt Collecting on all properties above

Age Analyses reporting on all outstanding debt

Tenant liaison – K90 Shopping Centre / Benvista Office Park / Villa Angelina / Villa Celeste

Body Corporate meeting – Villa Angelina

Body Corporate monthly letter

Villa Angelina inspections and fine allocations

Sight inspections at above properties

Management of documents

Manage weekly schedules and deadlines

Monitoring inventory of the office and ordering stationary

Writing memorandums and ensuring smooth and adequate flow of information in the office.

Report writing (weekly, monthly and quarterly)

Maintain and update relevant documentation

Effective minute taking during meetings

Preparing of Agenda’s and Presentations

Ensure a smooth document flow system in the office

Process content of incoming and outgoing documentation

Ensure appropriate filing of documents

Phylpaul Developments CC T/A ALAIR AIR CC

Debtors Clerk / Administrator

07 September 2015 to 31 March 2016

Responsibilities:

Pastel (Pro-Forma, Invoice, Statement, Age Analysis, Quotes)

Book calls and jobs on Job Center / Control Center

Purchase orders

REFERENCE

Me. Vera Maartin

Supervisor / Accountant

Bentel Property Consultants (PTY)

LTD

Tel: (011-***-****

Cell: 082-***-****

Me. Toni

Manager

PHYLPAUL DEVELOPMENTS CC

T/A/ ALAIR AIR CC

Tel: (011-***-****

Cell: 084-***-****

Mr. Neil

CEO (Managing Director)

AIRVIROQUIP PTY LTD

Company closed down - was

Retrenched

Mr. Tinus du Plessis

Deputy Master (former)

PAM Brink Primary School

Cell: 072-***-****

Mr. George Hattingh

Head Master (former)

PAM Brink Primary School

Cell: 083-***-****

Mr. Fredi Hany (General Manager)

Mr. Robin Watson (Customer

Support Service Manager)

Mr. Erich Schenk (Product

Manager)

Sulzer and Bross (Engineering

Devision)

Tel: (011-***-****

Me. Marlouise Booyens and

Sylvia van Heever

SAFAIR

Tel: (011-***-**** / 0177

Me. Marco

JUTA

Tel: (011-***-****

Booking and Ordering AC Units, accessories and

spares from the supplier

General Reception and Office Administration duties

Dispatch (Receiving & Delivery) AC Units parts&spares

Sales Support

Debt Colleting

Age Analyses reporting on all outstanding debt

Follow ups on all enquiries

Follow up on all work done to satisfactory

Management of documents

Manage weekly schedules and deadlines

Monitoring inventory of the office and ordering stationary

Ensure a smooth document flow system in the office

Process content of incoming and outgoing

documentation

Ensure appropriate filing of documents (worksheets / POD’s / Invoices / Statements / Go a head’s / Quotes) AIRVIROQUIP PTY LTD

Secretary / Administrator

28 January 2008 to 31 August 2015

Responsibilities:

General secretarial duties, including filing, faxing and photocopying

Administrative/Reception Duties

Diary Management

Ordering of the Stationary

Typing on Windows 8 {MS word / Excel / Outlook / Power Point} / Pastel

Booking Meetings with Clients

Dealing with clients on a daily basis

Sale Support

PAM BRINK Primary School

Secretary / Administrator

Temporary 2003 to 2007 (when and as needed)

Responsibilities:

Management of documents

Manage weekly schedules and deadlines

Maintain and update relevant documentation

Effective minute taking during meetings

Preparing of Agenda’s, Memorandums and Presentations

Typing of exam papers and Fax’s

General Administration and Secretarial duties

TEMPING FOR

COZENS CASUALS KEMPTON PARK FROM

OCTOBER 1996

Sulzer and Bross (Engineering Devision)

Mr. Trevor Young

CONSOL PAPER (INTERPAK)

Tel: (011-***-****

Mr. Grant Parsons and Me.

Debbie Parsons

Marlowe Loss Adjusters

Tel: (011-***-****

Cell: 082-***-**** (Mr. Parsons)

Secretary / Administrator

28 May 1997 to 30 November 1997

Responsibilities:

General Administration and Secretarial duties

Manage weekly schedules and deadlines

Writing memorandums and ensuring smooth and adequate flow of information in the office.

Report writing (weekly, monthly and quarterly)

Maintain and update relevant documentation

Effective minute taking during meetings

Process content of incoming and outgoing documentation

Preparing of Agenda’s and Presentations

Ensure a smooth document flow system in the office

Site, Flight and Accommodation Bookings

Managing of MD’s Diary

Taking and typing of Minutes of Meetings

Typing of Tenders, Invoices, Fax’s and Memorandums SAFAIR

Technical Library Clerk and Typist

11 April 1997 to 27 May 1997

Responsibilities:

General Administration and Library duties

Meeting deadlines

Typing manuals of Air Planes on WP 6

JUTA

Giving Computer Courses

11 March 1997 to 10 April 1997

Responsibilities:

Giving Computer Courses on:

WP 6 ; WP 5.1 and Excel

Sulzer and Bross (Engineering Devision)

Secretary / Administrator

24 February 1997 to 10 March 1997

Responsibilities:

General Administration and Secretarial duties

Manage weekly schedules and deadlines

Writing memorandums and ensuring smooth and adequate flow of information in the office.

Report writing (weekly, monthly and quarterly)

Maintain and update relevant documentation

Effective minute taking during meetings

Process content of incoming and outgoing documentation

Preparing of Agenda’s and Presentations

Ensure a smooth document flow system in the office

Site, Flight and Accommodation Bookings

Managing of MD’s Diary

Taking and typing of Minutes of Meetings

Typing of Tenders, Invoices, Fax’s and Memorandums CONSOL PAPER (INTERPAK)

Secretary

24 January 1997 to 10 February 1997

Responsibilities:

Secretary to the General Manager and the R&D Manager

General Administration and Secretarial duties

Manage weekly schedules

Monthly Reports

Typing Minutes of Meetings, Memorandums and Reports Sulzer and Bross (Engineering Devision)

Secretary / Administrator

11 December 1996 to 13 January 1997

Responsibilities:

General Administration and Secretarial duties

Manage weekly schedules and deadlines

Writing memorandums and ensuring smooth and adequate flow of information in the office.

Report writing (weekly, monthly and quarterly)

Maintain and update relevant documentation

Effective minute taking during meetings

Process content of incoming and outgoing documentation

Preparing of Agenda’s and Presentations

Ensure a smooth document flow system in the office

Site, Flight and Accommodation Bookings

Managing of MD’s Diary

Taking and typing of Minutes of Meetings

Typing of Tenders, Invoices, Fax’s and Memorandums PERMANENT EMPLOYMENT WAS AS FOLLOW:

Marlow Loss Adjusters

Office Manager / Personal Assistant

(Promotion)

01 May 1995 to 30 November 1996

Responsibilities:

General Administration and Secretarial duties

Manage weekly schedules and deadlines

Typing and filing of reports, letters and Memorandums

Company Lease and Payroll

Ordering of stationary and groceries

Distribution of work / co-ordination of work

Banking and Petty cash

Lease with Insurance Companies

Girl Friday / Typist / Amin

(Promotion)

01 June 1994 to 01 May 1995

Responsibilities:

General Administration

Typing of Invoices and letters

Costing of Reports

Take written affidavits from clients

Dictaphone typing

Receptionist

(Promotion)

01 February 1993 to 01 June 1994

Responsibilities:

Switchboard operator

Filing of reports and Affidavits

Help with overflow at admin

Mary’s Real Estate

Reception / Admin

01 February 1990 to 28 February 1992

(Company closed down)

Responsibilities:

General Admin

Switchboard Operator

Typing of minutes, memorandums, legal documents, business documents, letters and advertisement for the newspaper

Computer Bookkeeping on Lotus 123

Filing of documents – Vertical

Alphabetical system

Book viewings for properties



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