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Secretary, Administrative Assistant, Receptionist

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
January 02, 2020

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Al Zahiyat St., Khalidiyah, Abu Dhabi – U.A.E.

Contact No. (054-***-****



Highly motivated and enthusiastic person having Bachelor’s Degree in Commerce with excellent work ethic and interest in learning and applying new skills. Able to interact well with coworkers but also capable of working independently. Seeking a career position within a Company, where my professional experience, education and abilities would be an advantage to the growth of myself and employer/company.


Secretarial/Receptionist/Administrative support experience

Skilled in Documentation Control and Electronic Document Management System

Proficiency in computer software: MS Office (Word, Excel, Power Point, Outlook), Lotus Notes, Bond Adapt, Adobe Photoshop, Computer Basic Set-up/Software Installation, Plotting (AutoCAD), Internet/E-mail Applications

Expertise in office daily routine such as filing & data archiving, telephone reception, office equipment operation, word processing & typing (40-45 wpm)

Strong imagination and creativeness

Influencing and negotiation skills

Carry-out multi-tasking job/versatile

Proven self-starter

Independent worker with initiative

Mature, patient & able to deal with different personalities

Good oral and written communication skills, take instruction well


March 6, 2017 to October 30, 2019 – Marketing Staff – Click Art Photography, Philippines

September 17, 2017 to September 30, 2019 – Owner, Designer – Chyna’s Bowtiful, Philippines

June 11, 2012 to October 30, 2019 – Owner, Typist – CJ Typing Job, Philippines

May 28, 2012 to February 25, 2017 – Secretary, Receptionist – Race Enterprises, Philippines

September 29, 2011 to May 17, 2012 – Administrative Assistant – TRS Staffing Solutions, Abu Dhabi

August 1, 2008 to April 30, 2011 – Owner, Layout Designer – Lucky Czarms, Philippines

October 1, 2008 to December 18, 2010 – Secretary, Receptionist – Race Enterprises, Philippines

November 14, 2007 to June 7, 2008 – Projects Secretary – Damac Properties Co. LLC, Dubai

April 23, 2005 to September 15, 2007 – Admin. Assistant, Receptionist – Sunjin C&A Co. Ltd., Dubai

March 15, 2005 to April 19, 2005 – Site Secretary – Dutch Foundation Co. LLC, Dubai

June 2, 2004 to October 31, 2004 – Document Controller – Samsung Engineering Co. Ltd., Abu Dhabi

July 15, 2003 to March 30, 2004 – Internet Café Attendant – G&G Internet Café, Philippines

December 26, 2002 to May 25, 2003 – Inventory Clerk – SM Appliance Center Inc., Philippines


As a Secretary / Receptionist / Administrative Assistant / Document Controller / Site Secretary –

In United Arab Emirates: –

TRS Staffing Solutions (Subsidiary of Fluor Mideast Ltd.), Abu Dhabi, U.A.E.

Administrative Assistant from September 29, 2011 – May 17, 2012

In recruitment division:

-Editing CVs using company standard format.

-Calling applicants and update information in the database (Bond Adapt).

-Liaise & assisting Principal & Senior Consultant and other Recruitment Agents.

-Importing & updating resumes of applicants/candidates to the Bond Adapt System.

-Post available positions to TRS website.

In Administration division:

-Help/assist with office daily routine tasks.

-Maintain file data of each candidate from initial screening to confirmation of employment.

-Co-ordinate with Sr. Admin Assistant on tasks to be delegated.

Damac Properties Co. LLC, Dubai, U.A.E.

Projects Secretary/Site Secretary from November 14, 2007 – June 7, 2008

-Typing, drafting/finalizing & printing letters, memos, report and generating RFA's (Request for Approval) & GRN's (Goods/Services Request).

-Maintaining efficient filing system & logging all types of correspondence.

-Coordinate and informed the concerned department/team with their pending (unanswered, reminders & not taken action) correspondence.

-Monitor and follow up approval of request for payments from Finance Department or concerned team/division.

-Printing/Plotting Architectural Drawings (using AutoCAD) or printing in PDF Format; Printing Submittals/Transmittals, scanning documents as directed.

-Reports directly to Senior Project Manager. Checking Company e-mails, updating Manager’s calendar (organize/schedule meetings & appointments).

-Communicating/Coordinating with Senior Project Managers, Project Managers, Co-workers and other project site offices & head office staffs providing information by telephone, e-mail, or in person regarding with scheduling meetings & documenting resources.

-Requesting Office supplies/Order materials needed at Site.

-Receives telephone calls/messages and ensure its delivery.

-Maintains & ensures the site office (working place) is well-organized.

-Collating and safety storing of all documents & files.

Sunjin C&A Co. Ltd. (Civil & Architectural Construction Company), Dubai, U.A.E.

Administrative Assistant/Secretary/Receptionist from April 23, 2005 – September 15, 2007

-Handles general secretarial duties including basic correspondence, filing, and inputting data for reports on the basis of instructions from various members of the department or company.

-Maintain appointment calendar, schedule appointments, conferences, and meetings.

-Prepares a variety of memos, forms, letters, and reports. Composes simple, routine letters. Reads and routes incoming mail.

-Locates and attaches appropriate file to correspondence to be answered by concerned person.

-Greets visitors, ascertains nature of business, and directs visitors to employer or appropriate person.

-Answers telephone, gives information to callers, takes notes, and otherwise relieves officials of clerical work and minor administrative and business detail.

-Preparing daily time sheet record of Dubai Main Office employees. Creating RFQs, LPOs & Tenders/Quotations/Proposals and follow up for deliveries.

-Coordinate financial operations, such as PO process, expenses, invoices, payments, etc. and liaise with Head office & Dubai administrative department for management of financial transactions and reporting.

-Control & handles the petty cash of operating cost for the Dubai Branch office to be reported to the General Manager; preparing/creating Request for Payment form to be submitted to the Head Office.

-Liaise with Staffs (from Dubai & other employees from Head office) travel desk and coordinate travel logistics such as flight tickets, visa applications (if needed), hotel reservations, car rentals, etc.

-Responsible for keeping, updating & maintaining well-organized files (originals & copies) and other important documents.

-Purchase and manages office supplies, machineries and office equipment procurement, supply and disposal. Maintaining/ordering sufficient office stationeries and site equipments (as requested by PM or Engineers).

-Printing Submittals/Transmittals, Architectural Drawings (using AutoCAD) & PDF Files; scanning documents as directed.

-Arranging documents collections/deliveries MEMO express/couriers.

-Assisting works of PRO & Administration division. Supervise junior office personnel; responsible for office organization/tidiness.

Dutch Foundation Co. LLC, Dubai, U.A.E.

Site Secretary (Temporary) from March 15, 2005 – April 19, 2005

-Responsible for monitoring and preparation of daily & weekly all site related reports.

-Dispatching & receiving documents and all other correspondences.

-Indexing all documents and filing. Maintaining and updating logs.

Samsung Engineering Co. Ltd., Abu Dhabi, U.A.E.

Document Controller/Site Secretary from June 2, 2004 – October 31, 2004

-Responsible for Documentation Control and Electronic Document Management System.

-Preparing the Request for Inspection (RFI) and Submittal/Transmittal Form.

-Answering telephone calls and receiving visitors in a professional manner.

-Encoding the updates for the records & revisions of Submittal/Transmittal, Request for Inspection Report, Notice of Non-Compliance Report, Minutes of Meeting and Incoming & Outgoing correspondence records.

-Typing business letters, memos & reports as required.

-Responsible for incoming & outgoing faxes to be distributed to the concerned person.

-Responsible for keeping important documents such as certifications, manuals & contracts, distribution record keeping and materials as required. Perform other duties related to the office matters.

In Philippines: –

Race Enterprises (Fire Extinguisher Manufacturer & Plumbing Contractor), Laguna, Phils.

Secretary/Receptionist from May 28, 2012 – February 25, 2017 & October 1, 2008 – December 18, 2010

-Communicate verbally and in writing to answer inquiries and provide information to clients.

-Arrange and confirm appointments of the General Manager.

-Prepare and manage correspondence, reports and documents.

-Maintain office & filing systems; operate office equipment; manage office space.

As Marketing Staff –

Click Art Photography, Tiaong, Quezon, Philippines

March 6, 2017 – October 30, 2019

-Create/compose ads or gimmicks to be posted online on the company’s website and social media accounts. Write marketing literature (flyers, brochures, tarpaulins, etc.) to enhance the company’s presence in the market.

-Communicate directly with prospect companies/clients and encourage trusting relationships.

As a Sole Proprietor –

Chyna’s Bowtiful (Home Based Business), San Pablo City, Philippines

September 17, 2017 – September 30, 2019

-I create my own design hair accessories (headbands, turbans, clips) and sell it online (thru Facebook & Instagram).

CJ Typing Job (Home Based Business), San Pablo City, Philippines

June 11, 2012 – October 30, 2019

-Performs typing and word processing tasks (such as typing letters, reports, forms, or other material from rough draft). I also accept doing designs, concepts and sample layouts for tarpaulins and invitations.

Lucky Czarms (Tarpaulin & Invitation Maker), San Pablo City, Philippines

August 1, 2008 – April 30, 2011

-Confer with clients to discuss and determine layout design.

-Create designs, concepts and sample layouts based on client’s desire.

-Review final layouts and suggest improvements as needed.

-Editing photographs and structure layout of tarpaulin/invitation using Adobe Photoshop.

-Assured customer’s satisfaction & high-quality service.

As an Internet Café Attendant/Computer Shop Assistant –

G&G Internet Café, San Pablo City, Philippines

July 15, 2003 – March 30, 2004

-Help customers with the use of computers and applications.

-Respond to customers who encounter error messages from accessing sites, emailing or downloading content.

-Assist customers with downloads, printing, and encoding.

-Troubleshoot hardware, terminals, software and connectivity issues.

-Track customers’ time at computer terminals.

As an Inventory Clerk –

SM Appliance Center Inc., Makati & Sucat Branch, Philippines

December 26, 2002 – May 25, 2003

-Encode, check and review a variety of data for accuracy, completeness and conformity to established standards and procedures.

-Handling inquiries of other branches using two-way radio communication.

-Monitors inventory.

-Compares and verifies inventories from computer data records against physical count of stock and adjusts errors in computation or count, or investigates and reports reasons for discrepancies.

-Responsible for LBR (Lost Brokerage Report) of items/stocks.

-Prepares list of depleted items and recommends survey of defective or unusable items.

-Reports directly to Senior Inventory Clerk and Supervisor.

-Maintains efficient filing system. Perform other duties related to the office matters.


Laguna College

San Pablo City, Philippines

Bachelor of Science in Commerce (Year 2002)

Major in Business Management

Informatics Computer Institute

San Pablo City, Philippines

Short Course with Certificate (Year 2002)

Office Application Program

Department of City of Assessor

San Pablo City Municipality, Philippines

On-The-Job Training (Year 2001)

Document Processor/Receptionist


Date of Birth: December 14, 1981

Religion: Roman Catholic

Civil Status: Married

Place of Birth: San Pablo City, Laguna, Philippines

Nationality: Filipino

Visa Status: Visit Visa (Expiry Date: 18/02/2020)

Languages: Tagalog (Native), English

Passport No.: P1574474 (Expiry Date: 10/01/2022)

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