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Manager Assistant

Rawdat Al Khail, Qatar
10000 qr
December 31, 2019

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Birth Date

November 25, 1986









UmGhuilina, Old Slata, Doha

Skype ID:


Marital Status






General high school Grade 95% excellent

Ibrahim Naameh


Bachelor of Logistics & International Transportation

Arab Academy for Maritime Syria

Aug - 2008 / Degree

Professional Experience & Employment History

Employer Name

Qatar Red Crescent – Head Quarter


HR Coordinator

Employed Since

Nov / 2015



Reporting to

Head of Finance & Admin Affairs Section

Responsibility encompass

Coordinate with Finance, Admin and other concerned Departments at Qatar Red Crescent HQ to insure smooth work flow and relations with Missions and Projects

Undertaking the full responsibility of recruitment function in coordination with Missions/Projects Managers.

Daily & weekly & monthly meetings with all concerned parties ( HOM & DL Manager & HQ Staff ) to make coordination plan

Participation in the preparation of annual labor plan and collecting full of documents and requirements for budgets and assembly

-managing all the HR Documents (preparing the contracts, Job Offer, JD…)

-Execute all the tasks mandated by the Direct manager

- Manage and update the database of human resources to ensure the completeness and validity of the data

Employer Name

Marine Master Offshore Services - Qatar

Position & Area of Specialty

Fleet Logistics Assistant

Employed Since

Mar / 2015


Nov / 2015

Reporting to

Fleet Logistics Manager

Responsibility encompass

Conduct and coordinate all crew changes and crew related matters required by the vessels.

Prepare an intense DATA base for cargo movements of the fleet, and filing of all cargo documents such as SOF, B/L, and Manifest etc…

Coordinate any logistics activities related to the marine fleet, and as required.

Obtain the Final Invoices from Agents attending the fleet.

Coordinate with the concerned team members of the department for any vessel requirements such as certifications, procurement, technical & deck maters etc.

Obtaining Shipping docs well in advance as required.

Performs administrative task such as screening calls, coordinating meetings, preparing reports, e-mail correspondences.

Preparation of all vessel documentations for Class and Ministry of Transport.

Distribution, Filing and checking validity dates of all vessel certificates.

Submission of all department requests such as IT request, PMV request and PR to the corresponding person or department.

Coordination with the crew and making sure that their needs and concerns are being prioritized.

Employer Name

Universal TCC. – Qatar

Position & Area of Specialty

Personal Assistant

Employed Since

Nov / 2014


Mar / 2015

Reporting to


Responsibility encompass

Scheduling and follow-up of appointment of CEO,

Principal & Correspondences.

Maintaining confidential/personnel records.

In-charge of day-to-day office administration by Sending e-mails, letters, etc.,

organizing committee Meetings, all correspondence with parents, suppliers, Vehicle maintenance,

Dealing with correspondence and writing letters,

taking dictation and minutes,

be highly confidential and sensitive.

Setting internal meetings as per plan.

assists in event management for department related activity etc.

•Manage and maintain the MD's diary and email account.

•Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.

•Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.

•Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.

•Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.

•Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.

•Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.

•Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.

Prepare correspondence on behalf of the MD, including the drafting of general replies.

Employer Name

Aman Group For Trading & Contracting – Syria

Position & Area of Specialty

Acting General Manager Assistant

Employed Since

JUNE / 2009


Aug / 2011

Reporting to

Acting General Manager

Responsibility encompass

attending meetings, taking minutes and keeping notes;

liaising with staff in other departments and with external contacts;

organizing and storing paperwork,

documents and computer-based information;

Photocopying and printing various documents

Provide customers with product and service information

Process orders, forms and applications

Identify and escalate priority issues

Route calls to appropriate departments

Follow-up customer calls where necessary

Complete call logs

Complete call reports

Contact businesses or private individuals by phone

Deliver prepared sales scripts to persuade potential customers to purchase a product or service or make a donation

Respond to inbound questions & query, outbound via card alert system

Obtain customer information using equation & power card system.

Employer Name

Othman Group for Marine.

Position & Area of Specialty

Admin Assistant – Tripoli/ Lebanon

Employed Since

September / 2008


Aug / 2009

Reporting to

Operation Director

Responsibility encompass

Adhere to shipping/receiving and regulatory-compliance procedures

Comply with laws, regulations and standards

Complete documentation such as pick lists, bills of lading, work orders and shipping orders using computer-based technology

Complete daily shipping and receiving logs

Dispatch freight for delivery and arrange for pickups

Record shipment data such as weight, charges and damages

Contact carrier representative to make arrangements and to issue shipping instructions and delivery of materials

Rectify problems such as damages, shortages and non-conformance to specifications

Document and escalate any customer service issues and/or shipping/receiving errors

Assist with training of new employees

Complete safety reports in relation to health and safety issues

Develop constructive and cooperative working relationships with those on the team, as well as cross-functionally

co-ordinate transportation of materials and manage the timely flow of customer orders

Provide and maintain good customer service and solve problems

TRAINING & Courses

Safety & Security Certificate from Bureau VERITAS

Microsoft office (excel-word-outlook-PowerPoint)

Skills & Abilities

• Manages supervisor's calendar and independently schedules appointments.

• Screens incoming calls and correspondence and responds independently when possible.

• Prepares memorandums outlining and explaining administrative procedures and policies to

• supervisory workers, and monitors compliance.

• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information

• Skilled negotiator, with proven experience in a commercial environment

Ability to communicate and present confidently and clearly.

Accustomed to working with senior management at all levels, and to work effectively with multi -nationalities.

Able to think laterally to create options and solutions.

Enhancing individual and group performances.

Influencing cross-functional teams.

Results focused & highly proactive

Strong planning and coordinating abilities.

Impeccable track record

Completion of targets ahead of schedule

Skilled negotiator, with proven experience in a commercial environment.


Ability to work in a pressured environment

Flexible and able to work as a team member

Ability to learn new tasks quickly.

Knowledge of Windows 2000, Windows XP, Windows 7

Knowledge of Microsoft office, Word, EXCL, PowerPoint.

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