Manager Assistant
Resume:
CURRICULUM VITAE
Name
SAMAR ABDULLAH KHASHOOF
PERSONAL INFORMATION
CONTACT INFORMATION
Birth Date
November 25, 1986
E-Mail:
ada6k3@r.postjobfree.com
Gender
Female
Mobile
Nationality:
Syrian
Address:
UmGhuilina, Old Slata, Doha
Skype ID:
Sima.cute
Marital Status
Married
PROFESSIONAL QUALIFICATIONS
Qualification
Institution
Date
General high school Grade 95% excellent
Ibrahim Naameh
AUG-2004
Bachelor of Logistics & International Transportation
Arab Academy for Maritime Syria
Aug - 2008 / Degree
Professional Experience & Employment History
Employer Name
Qatar Red Crescent – Head Quarter
Position
HR Coordinator
Employed Since
Nov / 2015
To
Present
Reporting to
Head of Finance & Admin Affairs Section
Responsibility encompass
Coordinate with Finance, Admin and other concerned Departments at Qatar Red Crescent HQ to insure smooth work flow and relations with Missions and Projects
Undertaking the full responsibility of recruitment function in coordination with Missions/Projects Managers.
Daily & weekly & monthly meetings with all concerned parties ( HOM & DL Manager & HQ Staff ) to make coordination plan
Participation in the preparation of annual labor plan and collecting full of documents and requirements for budgets and assembly
-managing all the HR Documents (preparing the contracts, Job Offer, JD…)
-Execute all the tasks mandated by the Direct manager
- Manage and update the database of human resources to ensure the completeness and validity of the data
Employer Name
Marine Master Offshore Services - Qatar
Position & Area of Specialty
Fleet Logistics Assistant
Employed Since
Mar / 2015
To
Nov / 2015
Reporting to
Fleet Logistics Manager
Responsibility encompass
Conduct and coordinate all crew changes and crew related matters required by the vessels.
Prepare an intense DATA base for cargo movements of the fleet, and filing of all cargo documents such as SOF, B/L, and Manifest etc…
Coordinate any logistics activities related to the marine fleet, and as required.
Obtain the Final Invoices from Agents attending the fleet.
Coordinate with the concerned team members of the department for any vessel requirements such as certifications, procurement, technical & deck maters etc.
Obtaining Shipping docs well in advance as required.
Performs administrative task such as screening calls, coordinating meetings, preparing reports, e-mail correspondences.
Preparation of all vessel documentations for Class and Ministry of Transport.
Distribution, Filing and checking validity dates of all vessel certificates.
Submission of all department requests such as IT request, PMV request and PR to the corresponding person or department.
Coordination with the crew and making sure that their needs and concerns are being prioritized.
Employer Name
Universal TCC. – Qatar
Position & Area of Specialty
Personal Assistant
Employed Since
Nov / 2014
To
Mar / 2015
Reporting to
CEO
Responsibility encompass
Scheduling and follow-up of appointment of CEO,
Principal & Correspondences.
Maintaining confidential/personnel records.
In-charge of day-to-day office administration by Sending e-mails, letters, etc.,
organizing committee Meetings, all correspondence with parents, suppliers, Vehicle maintenance,
Dealing with correspondence and writing letters,
taking dictation and minutes,
be highly confidential and sensitive.
Setting internal meetings as per plan.
assists in event management for department related activity etc.
•Manage and maintain the MD's diary and email account.
•Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
•Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
•Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
•Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
•Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
•Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
•Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
Prepare correspondence on behalf of the MD, including the drafting of general replies.
Employer Name
Aman Group For Trading & Contracting – Syria
Position & Area of Specialty
Acting General Manager Assistant
Employed Since
JUNE / 2009
To
Aug / 2011
Reporting to
Acting General Manager
Responsibility encompass
attending meetings, taking minutes and keeping notes;
liaising with staff in other departments and with external contacts;
organizing and storing paperwork,
documents and computer-based information;
Photocopying and printing various documents
Provide customers with product and service information
Process orders, forms and applications
Identify and escalate priority issues
Route calls to appropriate departments
Follow-up customer calls where necessary
Complete call logs
Complete call reports
Contact businesses or private individuals by phone
Deliver prepared sales scripts to persuade potential customers to purchase a product or service or make a donation
Respond to inbound questions & query, outbound via card alert system
Obtain customer information using equation & power card system.
Employer Name
Othman Group for Marine.
Position & Area of Specialty
Admin Assistant – Tripoli/ Lebanon
Employed Since
September / 2008
To
Aug / 2009
Reporting to
Operation Director
Responsibility encompass
Adhere to shipping/receiving and regulatory-compliance procedures
Comply with laws, regulations and standards
Complete documentation such as pick lists, bills of lading, work orders and shipping orders using computer-based technology
Complete daily shipping and receiving logs
Dispatch freight for delivery and arrange for pickups
Record shipment data such as weight, charges and damages
Contact carrier representative to make arrangements and to issue shipping instructions and delivery of materials
Rectify problems such as damages, shortages and non-conformance to specifications
Document and escalate any customer service issues and/or shipping/receiving errors
Assist with training of new employees
Complete safety reports in relation to health and safety issues
Develop constructive and cooperative working relationships with those on the team, as well as cross-functionally
co-ordinate transportation of materials and manage the timely flow of customer orders
Provide and maintain good customer service and solve problems
TRAINING & Courses
Safety & Security Certificate from Bureau VERITAS
Microsoft office (excel-word-outlook-PowerPoint)
Skills & Abilities
• Manages supervisor's calendar and independently schedules appointments.
• Screens incoming calls and correspondence and responds independently when possible.
• Prepares memorandums outlining and explaining administrative procedures and policies to
• supervisory workers, and monitors compliance.
• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information
• Skilled negotiator, with proven experience in a commercial environment
Ability to communicate and present confidently and clearly.
Accustomed to working with senior management at all levels, and to work effectively with multi -nationalities.
Able to think laterally to create options and solutions.
Enhancing individual and group performances.
Influencing cross-functional teams.
Results focused & highly proactive
Strong planning and coordinating abilities.
Impeccable track record
Completion of targets ahead of schedule
Skilled negotiator, with proven experience in a commercial environment.
PERSONAL SKILLS
Ability to work in a pressured environment
Flexible and able to work as a team member
Ability to learn new tasks quickly.
Knowledge of Windows 2000, Windows XP, Windows 7
Knowledge of Microsoft office, Word, EXCL, PowerPoint.
Contact this candidate