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Senior Document Controller

Location:
Adlaon, Cebu, Philippines
Salary:
QR10000
Posted:
December 31, 2019

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Resume:

MS. ANAMAE JOY L. PLACER

Cebu, Philippines

Contact No.: +639*********

Skype ID: Anamae.placer1

Email Address: ada6f2@r.postjobfree.com

PERSONAL DETAILS:

Nationality Filipino

Date of Birth May 29, 1989

Marital Status Single

Gender Female

Desired Position(s): Document Control, Administrative, Secretarial

Career Objective:

To obtain a position that will enable me to use my strong organizational skills, educational background, and ability to work well with people.

Abilities:

Document Management

Document Control (Aconex / EDMS)

Document imaging, document archiving, and maintenance of electronic and physical documents

Adobe Acrobat PRO

Expertise in MS Office, SharePoint

Excellent command over written and verbal English

Skilled reviewing and preparing statistics and reports

Strong interpersonal, analytical and teamwork skills

Working knowledge of construction documents, drawings and specifications.

PROFESSIONAL EDUCATION:

University of Cebu – Banilad Campus 2012

Banilad, Cebu City, Philippines

Bachelor of Science in Hotel and Restaurant Management

University of Cebu – Banilad Campus 2009

Banilad, Cebu City, Philippines

Bachelor of Science in Nursing

HIGHER EDUCATION:

University of Cebu – Main Campus 2006

Sanciangko St., Cebu City, Philippines

PRIMARY EDUCATION:

Saint Mary’s Academy 2002

T. Abella St., Cebu City, Philippine

PROFESSIONAL EXPERIENCE:

Company: Fluor Corporation - Philippines

Project: LNG Canada

Client: LNG Canada

Contract Value: 14 Billion US$

Position: Senior Document Controller

Period: June 2019 - Present

Responsibilities:

• Assist the Document Control Lead in setting up the EDMS;

• Coordinate with the Document Control Lead to develop the Project templates and Project Delivery Platform

• Implement and maintain timely and effective document controls process, procedures and systems

• Checking of administrating correctness of documents (Template, Document and page numbering, issue / revision identification, document number and classification, short signatures for originator, checkers and approved by etc)

• Provide document controls requirements to be included in all Managed Contracts

• Review Contractor Document and Drawing templates and approve the same to maintain consistency

Assist the Document Control Lead to:

* Maintain/Update document logs from all Project parties;

* Provide overdue pending document reports to follow-up with Client / Contractors;

* Take custody of, sort, bind, package, organize, administer, transmit, receive design and project documents as requested, consisting of drawings, specifications, contracts, scopes of work, calculations, data sheets, O&M manuals, Material Requisitions, Vendor documents, reports, electronic files etc. internally or to the Client;

* Follow appropriate filing of documents.

• Advise the Document Control Lead of errors found in Contractor documents to minimize project costs or schedules;

• Establish and maintain communications to ensure accurate and timely flow of information

• Responsible for the storage of the active and archived documents to prevent damage and deterioration. Also responsible for identifying, collecting, indexing, filing, maintaining and disposal of quality record

Company: Habtoor Leighton Group

Project: New Orbital Highway & Truck Route (Contract 3)

Client: Ashghal

Contract Value: 1.7 Billion US$

Position: Document Controller

Period: September 2015 – May 2018

Responsibilities:

Exposure in Engineering Design Team, experience in leading a large Site Document Control team, in addition to the execution of my own document control duties.

Responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures.

Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

Maintain registers of all receipts and issues or submissions of documents and correspondence.

Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.

Ensure the effective running of the day-to-day operations of the document center.

Hands on experience in identifying, sorting of Engineering Documents and drawings (Electrical & Instrumentation drawings, plot plans, details, loop drawings, standards, etc.) Quality Management System, EDMS & ACONEX.

Ability to plan, organize, lead and coordinate the Document Control function within our multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and Company’s quality requirements and timely deadlines.

Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.

Assist with the implementation, management and administration of the electronic document management system.

Perform document control & Quality management activities.

Ensure that Project Team and contractors comply with the document management system process and procedures.

Work closely and liaise with Client, Sub-Contractors’ document control group in all matters relating to document control.

Maintain document logs for correspondence, material approval submittals, shop drawing, Incoming and Outgoing.

Receiving and distributing all documents. Preparation transmittal sheets for all submissions

To ensure compliance with quality assurance requirements at all time.

Company: Mercury MENA - Qatar

Al Gassar Tower, West Bay Area, Doha, Qatar

Period: October 2014 – March 01, 2015

Position: Executive Secretary

Responsibilities:

• Assisting HR Department for Leave Application, Leave Balances, Leave

Entitlements, Timesheets, Documentations

• Incoming and Outgoing correspondences for Directors.

• Booking Flights, Hotels, Conference Facilities for Directors.

• Responding to Incoming and Outgoing emails and calls.

• Managing daily office operations.

• Organizing and Maintaining files and records.

• Planning and scheduling appointments or meetings.

• Completes projects by assigning work to clerical staff; following up on results.

Company: Mosanada UGL

Aspire Zone

Project: ASPIRE LOGISTICS

Period: October 13, 2013 – October 14, 2014

Position: Admin Assistant / Company Nurse

Responsibilities:

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

Providing real-time scheduling support by booking appointments and preventing conflicts.

Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

Screening phone calls and routing callers to the appropriate party.

Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

Greet and assist visitors.

Maintain polite and professional communication via phone, e-mail, and mail.

Anticipate the needs of others in order to ensure their seamless and positive experience.

Assisting and Doing Nursing Care Plan

Company: INARAT Co.

Doha, Qatar

Period: September 2012 – August 2013

Position: Secretary

Responsibilities:

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

• Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.

• Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.

• Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.

• Maintains customer confidence and protects operations by keeping information confidential.

• Prepares reports by collecting information.

• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

• Keeps equipment operational by following manufacturer instructions and established procedures.

• Secures information by completing database backups.

• Provides historical reference by utilizing filing and retrieval systems.

• Maintains technical knowledge by attending educational workshops; reading secretarial publications.

• Contributes to team effort by accomplishing related results as needed.



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