Tina M Lopez
*** *. **** ****** **********, NJ **033
Contact # 908-***-****
Email: ada68s@r.postjobfree.com
Dedicated professional with extensive Payroll/Staffing Recruitment Resource Manager background. Proficient at identifying areas for process improvement. Ability to establish good rapport with internal and external customers and a strong team player.
Career Experience
Payroll Manager-Hackensack Meridian Health-Westwood, NJ 5/2018- Current
Perform daily payroll department operations for a large inpatient, outpatient, teaching and research hospital
Manage workflow to ensure payroll transactions are processed accurately and timely
Oversee payroll staff and manage multiple payroll processing, communicate with leadership on any updates that pertain to payroll policy and procedures
Reconcile payroll prior to transmission and validate confirmed reports
Process all payroll tax filings and year end reporting (W2)
Process and correct garnishment calculations and compliance
Manage time and attendance processing and interface with payroll
Track and process bonus and incentive pay outs
Coordinate with HR for all uploads and updates
Prepare date and perform appropriate weekly, monthly and quarterly tax filings
Develop ad hoc financial and operational reporting as needed
Participate and lead as necessary implementation processes for payroll and time keeping systems
Sr. Payroll Analyst-Integralife Sciences-Plainsboro, NJ 12/2017-5/2018
Processing of assigned bi-weekly, semi-monthly, and monthly payrolls
Reviewing in detail assigned payrolls and cross-check payrolls processed by other payroll
peers, focusing on new hires, salary changes, terminations, benefits, and leave of absences
Conduct audits of data, changes and requests that come in to ensure compliancy with company policy and practices
Compile all data needed to process assigned payrolls
Organize and file payroll records and reports
Sets up and processes direct deposits, garnishments, child support orders, tax levies, severances, stop payments, stock, 401k and payroll adjustments
Reviews and ensures authorization of worked hours by employees and supervisors in eTIME
Administers Enterprise eTIME (passwords, profiles, PTO)
Reconciliation of any payroll items, such as annual and quarterly reports
Runs interfaces to move Payroll data from Oracle to PayForce/Vantage and to move worked hours from eTIME to PayForce each period. Resolves any errors on the transferred data
Reports and follows up issues with ADP National Accounts on eTIME, Connection, PayForce and ADP GL issues/ projects/ changes
Ensures compliance with SOX regulations by following established processes and procedures
Follows all Federal and State payroll laws
Resource Manager, Bloomberg-ZeroChaos-Orlando, FL & New York, NY 8/2010-2/2016
Works directly with client managers to facilitate staff augmentation needs and all related transactions
Partner with management to prepare job descriptions and requisitions for all positions
Reviews resumes, conducts phone screens, and submits candidates to hiring manager for review
Coordinates all interviews with candidate, supplier and hiring manager
Provides feedback to supplier on candidate during entire hiring process
On-going training of hiring managers on program and policies, requisition entry, candidate review and contractor time approval in the VMS
Work closely with Human Resources, Legal and Corporate Security, to ensure contractor compliance with corporate policies and procedures
Daily responsibilities include contractor and supplier relations, setting-up new suppliers, coordinating candidate submittals and interviews
Bill Rate negotiation, coordination and verification of drug and background checks, all other contractor "on boarding" responsibilities
New Supplier & Contractor VMS training
Assist with preparation and presentation of monthly/quarterly program reports to client and corporate management
Answer supplier questions, monitor supplier and contractor activities
Manage New Hires and Termination announcements & notifications
Meet company and customer SLA’s
Resource Coordinator, ZeroChaos (3/2013-06/2014)
Payroll Analyst, ZeroChaos (08/2010-03/2013)
Payroll & HR Specialist-Airtran Airways-Orlando, FL 10/2007-11/2009
Manage the processing of Garnishments for the Corporate Payroll Office
Analyze, prepare, and input payroll data using ADP Pay Force and Enterprise time clock system to process accurate and timely payroll
Identified and implemented significant process improvements in order to maintain compliance and increase efficiency
Successfully initiated a campaign to increase Full Service Direct Deposit for the company which resulted in a 60% boost in participation
Significantly decreased payroll discrepancies by 40% through training and continuous review
Ensure compliance with all applicable state/local and federal laws
Calculate and process special checks, reviews, edits, and makes corrections and adjustments as needed
Enter Employee Status Form changes including hires, terminations & transfers, tax updates, etc
Research vacation and sick leave inquiries
Process new hires, terminations, status changes, tax changes, deductions, direct deposits, time sheet data, rate changes, retroactive adjustments, and special pays
Solve problems concerning payroll, answer inquiries, and enforce payroll policies
Accountemps & Volt Services-Orlando, FL 9/2006-9/2007
Payroll Specialist- Health Central Hospital (Contract Assignment)
Manage the work flow of the Payroll Assistant to achieve effective and efficient results
Review for eligibility PA Forms and Edit sheets submitted to payroll. Ensure that employee’s time records properly reflect the actual hours to be paid, before transmitting information to data processing
Control appropriate payments for sick, vacation and holiday in accordance with established policies
Sort bi-weekly paychecks for disbursing all checks and direct deposits. Maintained accurate payroll records as required by Federal and State Laws. Review WFC reports prepared by data processing for accuracy
Prepare check request for vendor payment from payroll deductions
Prepare properly authorized manual payroll checks. Provide technical support for timekeepers.
Prepare FTE reports biweekly. Responded to employee questions concerning hours worked, pay rates and payroll policies. Trained designated “Timekeepers” to ensure employees are paid properly
HR Payroll Coordinator-Fairfield Resorts (Contract Assignment)
Responsible for processing a bi-weekly payroll for 3500 employees
Ability to multi-task, perform responsibilities under tight deadlines and maintain organization
Utilize Lawson system, Kronos and Work Force Central (My Time) timekeeping system
Responsible for providing payroll support including data entry, research and payroll report processing
Provide strong customer service support to all site coordinators regarding payroll questions
Multi-state payroll processing and calculations
Identify processing issues and provide guidance to the site coordinators and managers regarding audit findings and input errors
Process several off cycle payroll runs throughout the year. Process New Hires / Rehires, terminations, transfers, promotions, merit increase, and job reclassifications in the Lawson System
Prepare void, stop payment on checks and direct deposits when necessary
Calculate retro pay, auditing payroll input, request manual checks through corporate and preparing wage verifications
Process New Hires / Rehires, terminations, transfers, promotions, merit increase, and job reclassifications in the Lawson System
Prepare void, stop payment on checks and direct deposits when necessary
Senior Payroll & Billing Analyst-Cognisa Security (Contract Assignment)
Perform daily and weekly payroll for more than 5000 employees
Data entry of sign in sheets for time keeping
Establish solid working relationship with account mangers
Verify, edit and process payroll for communication to corporate payroll
Maintain and file all required documentation to support payroll record keeping
Perform weekly, bi-monthly and monthly billing invoices approval process required in every individual account.
Prince Contracting-Orlando, FL 9/2001-5/2006
Administrative Assistant/ Payroll Coordinator Assist 4 Project Manager and DOT Superintendent
Processed all new hire and termination paper work
Track all insurance and payroll with employees
Set up interviews for future employees for project manager
In charge of Data entry of all hours worked for employees out on the site
Beepers Express-Ponce, PR 6/1993-3/1998
Assistant Manger
Oversee customer service call center
Process all new hire paper work
Process payroll for over 100 employees
Assist owner with travel arrangements and meetings
Set up interviews and in charge of monthly reconciliation on invoices and payouts
Education
Ponce Catholic University-Ponce, PR 8/1993-8/1995
Business Administration/Human Resources Management
Garnishment Forum Certification-Orlando, FL 2008
Valencia Community College-Orlando, FL 9/2008-12/2008
Fundamentals of Payroll Preparation for CPP Certification
Skills
Payroll, Data Entry, 10-key, Microsoft word, Excel, AP/AR, 10,000 KSPH, Collections, Customer Service, ADP payroll system Payforce, Time and Labor Streamline,Citrix Ultipro Payroll, Lawson, Ceridian, Mckesson HBOC, Kronos and Crystal Reporting System and Micro-Strategy, Bilingual in English and Spanish.