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Manager Assistant

Location:
Rawdat Al Khail, Qatar
Salary:
4500-5000
Posted:
December 28, 2019

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Resume:

JOJIE L. AQUINO

Al Sultan Compound

Villa # **

Doha, Qatar

Email add : ada5uc@r.postjobfree.com

Mobile No: +974-********

With Qatar Driving License

With NOC

OBJECTIVE To grow in the company which I can use and develop my skill to contribute for the growth of the company.

SKILLS AND ABILITIES:

Five years of experience in Assistant Manager Property Management

One year of experience as a Secretary in Engel & Voelkers

Microsoft office proficient. Flexible and hardworking with strong drive to succeed.

Highly motivated, providing executive level support. · Self-starter with exceptional interpersonal and organizational abilities.

WORK EXPERIENCE :

COMPANY : IQBAYT Trading & Contracting

Trading & Contracting

POSITION : Administrative Support

December 03, 2017 up to July 31, 2019

Duties and Responsibilities:

Fully knowledge (Microsoft Outlook, Microsoft word, Microsoft excel, Power point)

Using Microsoft Outlook important message from the General manager and incoming and outgoing messages

Answer all incoming calls faxes and handle caller’s inquiries whenever possible.

Preparing the Quotations, Invoice, Cash Payment.

Prepare all the list receipt invoice.

Responsible for the Legal Services department like renewal of visa’s company documents and all the works in regards to Ministry of Interior.

Editing all photos to photoshop if needed.

Assisting the office daily needs

Managing companies general administrative activities

Support senior management.

WORK EXPERIENCE :

COMPANY : Engel & Voelkers

Real Estate C- ring Road Doha, Qatar

POSITION : Assistant Manager Property Management

March 01 2012 up to November 15, 2017

Under limited supervision, oversees and coordinates all property management, maintenance, development, and construction activities associated with a large, multiple-building complex, housing a number of university and commercial tenants. Identifies potential tenants, evaluates need, and shows space as appropriate. Schedules and coordinates facilities usage for a range of business activities.

We are the property management of Maersk Oil accommodation for 406 villa’s Duties and Responsibilities:

Fully knowledge (Microsoft outlook, Microsoft word, Microsoft excel, Power point, Photoshop)

Able to handle customer relevant under pressure

Preparing for the snag list to be report to the compound and manager and maintenance

Following up all the maintenance issue received from the tenants

Issuing of monthly rent statements and weekly report

Dealing with repair and maintenance issues to the compound manager

Formal handover of property Moving IN and Moving OUT and all the issues from the property

Room preparation if needed

Dealing with cleaning and pest control issues and scheduling the cleaning company if the managers request to clean the villa for the incoming tenants

Reporting all the issue from the villa directly to our client especially if chargeable

Dealing directly to the tenant if they have any complaints or issue from the villa and directly we report to the maintenance department

Responsible to inspect quarterly all the safety measures from the property if expired or not working properly

Assisting in organization and preparation of services provided by third parties

Establishing inventory list

Capacity planning and property occupancy status

Key administration

Provide an economic calculation relating the lease cost of the property

In-depth knowledge of property management principles, procedures, and standards, as applied to public facilities

COMPANY Engel & Voelkers

Real Estate C- ring Road Doha, Qatar

POSITION Receptionist / Secretary

June 2009 to May 2010

Duties and Responsibilities:

Fully knowledge (Microsoft Outlook, Microsoft word, Microsoft excel, Power point)

Using Microsoft Outlook important message from the General manager and incoming and outgoing messages

Answer all incoming calls faxes and handle caller’s inquiries whenever possible

Updating GO3 system for the new property of all the agent

Highly skilled in organizing resources and establishing priorities

Great knowledge of contracting process and associated local, state, federal, and other regulations

Excellent ability to analyze and interpret the needs of customers and offer appropriate solutions

Ability to communicate effectively, both orally and in writing

Remarkable ability to analyze and interpret financial data and prepare financial reports, statements and projections

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community

Excellent ability to develop and maintain recordkeeping systems and procedures.

Ability to coordinate quality assurance programs in area of specialty COMPANY Bin Yousef Maintenance and Contracting Company New Salata Area near Skills Development Center

Villa no. 57 Doha, Qatar

POSITION Receptionist / Secretary

February 28, 2009 – May 29, 2009

Duties and Responsibilities:

Fully knowledge (Microsoft outlook, Microsoft word, Microsoft excel, Power point, Photoshop)

Using Microsoft Outlook important message from the General manager and incoming and outgoing messages

Answer all incoming calls faxes and handle caller’s inquiries whenever possible

Handling Booking flights for the employees, also responsible to follow up the exit visa and gate pass

Making correspondence letters

Monitoring and encoding of incoming and outgoing cheque

Maintain an adequate inventory of office supplies

Responsible to fax the documents if urgent, and also fax to the site engineer. And scan the documents for file references.

Responsible to check the QTEL billing and check mobile or telephone number then put the person name of the

Mobile number then make a total monthly billing then gives to the general manager for the payment.

COMPANY Kimbells Pack Inc.

Project. 8 Quezon City Philippines

February 20, 1999 to January 15, 2008

POSITION Receptionist / Secretary / Assistant Accounting February 20, 1999 to January 15, 2008

Duties and Responsibilities:

Fully knowledge(Microsoft outlook,Microsoft word, Microsoft excel )

Answer all incoming calls faxes and handle caller’s inquiries whenever possible

Preparing printing plates, lay-out, color guide of all incoming job

Re-direct calls as appropriate and take adequate messages when required

Provide word processing and secretarial support

Maintain an adequate inventory of office supplies

Assist in the planning and preparation of meetings, conferences and conferences calls

Maintain accountability for every administrative action maintains including outgoing and incoming correspondences (store and file correspondence physically and electronically)

Preparation of payroll and pay slip

Preparation and Updating of customer Purchase order

Preparation of Job order for the new purchase Order

Monitor and update Stock Inventory send it to customer for their references.

Encode Purchase Order into QuickBooks upon received from the warehouse, Filing and encoding Purchase Order

Coordinating with the customer regarding urgent delivery

Coordinate with Artist regarding the changes of lay out approval

Preparing Job order for new Purchase order

Responsible for preparing printing and packaging needs of item deliveries COMPANY Social Security System

East Avenue diliman Quezon City Philippines

POSITION Accounting Assistant

April 13, 1998 to June 12, 1999

Duties and Responsibilities:

Process payments and documents such as invoices, journal voucher, of the employee.

Reimbursements and statements.

Encoding daily files and record.

Preparing for the petty cash reimbursement.

EDUCATION

October 1996-1998 AMA Computer Learning Center Cubao Manila Graduated of Computer system and Design Programming Collegiate : AMA Computer Learning Center

October 1996

Secondary : Pura Academy, Pura Tarlac Philippines March 1994

Elementary : San Agustin Elementary School

March 1983-1989

PERSONAL INFORMATION:

Nickname : Ghie

Date of Birth : January 29, 1977

Age : 40 yrs. old

Status : Married

Nationalities : Filipino

Height : 5’1”

Religion : Crusaders of the Divine Church of Christ I hereby certify that the above information is true and correct to the best of my knowledge. Mrs. Jojie L. Aquino



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