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Office Administration, Facility Management & Travel Support

Sushant Lok Phase 1, Haryana, India
December 27, 2019

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Curriculum Vitae



Mobile: +91-987*******

Objective: I look forward to associating myself with an organization where there is scope for exercising my knowledge and skills towards achieving the goals of the organization and improving and upgrading my talent to serve the organization better.

Academic Records:

MBA (HR) from Sikkim Manipal University

M.Sc. (Zoology) from University of Bikaner, Rajasthan

B.Sc. from MCM DAV College, Kangra, Himachal Pradesh University

Diploma in Computer Applications from IEC Software Ltd.

Work experience: Total Experience: 9 Years

1)Presently working with Luxottica India Eyewear Pvt. Ltd. Joined on 8th Dec.2014.

Job Profile:

Office Administration, Facility Management, Travel Support & HR

(Employee Engagement Activities)-Birthday wishes mail & cards to employees on behalf of Country

Head. Got a place in annual office calendar & appreciation certificate to conduct employee

engagement activities in the office.

Office Event management (Monthly, Weekly, Annual Parties/ Team Lunch or Dinner


Also provide weekly schedule of Leadership Team to Country head.

(Grievance Handling), Actively participate in different Trainings & Seminars conducted in the office & assist HR Department in the arrangements.

Assist in scheduling & conducting interviews, joining formalities, induction, salary account

opening. Handled Recruitment in one of the organizations.

Update Annual Leave Registers (CL, SL & EL).

Update the Employees & vendors contacts on regular basis.

Using Software OMC (Operations & Maintenance Centre) to assign speed dial to the contact

nos. of Employees, Vendors & Customers to make direct calling, To control STD, ISD

access to employees.

Office maintenance, Petty cash, First Aid Box, Housekeeping, Pantry & Stationary Material

Supply, Vehicle Parking Stickers/RFID Tags Issuance, Gate pass (Material Inward & Outward),

couriers sent & received, etc. To fulfill duties as & when assigned.

Participate in Emergency Evacuation procedures including Crisis management and Business

continuity. To act as a back-up to Help Desk in case of emergency / requirement.

Vendor Management. Check the monthly invoices & send them to accounts department on time.

Get new vendors, identify & negotiate for official requirements. New Vendor Registration, Raise,

POR, PO & MIGO to process the bills through SAP.

Instruct a team of 18 (support staff & Guards) & assign them duties (Ensure Front Office

Activities run smoothly by Front Office Executive)

Travel Support

Domestic & International Flight Ticket Booking, Train Tickets & Cab Bookings.

Insurance & VISA Processing

Fulfil Forex requirements for International Travel

Arrange Accommodation for employees during travel

Provide Invitation letter to Foreign delegates visiting India officially

2) Worked with Dynamic Verticals Software Pvt. Ltd. as Front Office Executive on 3rd Sept. 2012 to

4th Dec. 2014.

Job Profile:

Handling EPABX.

Process the attendance regularly on a monthly basis (Manual).

To assist in taking interviews. To assist in joining of new employees & assign Employee

Code & to prepare the files of candidates.

Preparation and handling of walk-in interviews. Interacting with the candidates for

scheduling & organizing the interviews.

To collect and recheck the Documents of the newly joined candidates.

Preparing the list of employees due for confirmation/extension with their personal and

professional details on a monthly basis.

Managing all the functions from employee joining to leaving formalities.

Clarifying employees’ queries about the HR policies.

Maintaining the database of employees.

(Employee Engagement Activities) To arrange the birthday parties for the employees & send

gift & bouquet to the employee on the occasion of his/her marriage.

Take care of all the admin activities in the office. Instruct the house keeping & pantry staff.

To issue the meeting rooms for different meetings & sessions.

Book the air tickets & hotel. Check the bills.

Maintain the record of employees who take lunch from the office.

3) Worked with Satyam Cineplexes Ltd. from 1stFeb.2011 to 1stMay, 2012 as Front Office Executive.

Department: Administration

Job Profile:

Handling incoming & outgoing calls & transfer calls to concerned departments.

To schedule the interview & provide updates to the HR Manager.

To check the documents of new joinees & make them to fill up the joining form.

Solve the queries of customers on the phone.

Book the couriers & hotel booking.

Maintaining record of couriers delivered & received.

Welcome the guests & arrange the meetings.

Updating the extension list regularly & to maintain the contact details of venders & company's


Maintaining record of cheque issued to venders.

Check the bills & maintaining record of bills & send bills to the Account Department on time.

4) Worked as Language trainer cum counselor for Hindi & English at Vonov Technologies Pvt. Ltd.

Bangalore (01.02.10 to 29.06.10) Department: Teaching

Job Profile:

To teach Hindi & basics of English to the students.

To get the candidates contact details from just dial & call the candidates for various courses.

To counsel the candidates over phone & face to face for various courses & make them to take


To take the admission of candidates & maintain the record of candidates joined.

Maintaining record of attendance of candidates & also to keep the record of the course books stock

& books issued to the candidates.

Taking care of other official day to day activities.

Provided Language Training to BPO Employees for ICICI Prudential Life Insurance in Hindi on

behalf of Vonov Technologies Pvt. Ltd. Bangalore.

Extra-Curricular Activities:

Participated in Science Fair up to State level.

Actively participated in other co-curricular activities in school & college.

Became Miss Farewell in M.Sc. Final in 2007.

Taking Vocal classes in Tansen Academy.

Other details:

Marital Status: Single

Gender: Female

DOB: 25.07.1983

Languages Known: English, Hindi, Punjabi, Sanskrit & Himachali (Mother tongue)

Hobbies: Traveling, Singing & Painting.

Permanent Address: Himachal Pradesh

Present Address: Gurugram

Marital status/Gender: Single/Female

I solicit, that, the above mentioned information is true to the best of my knowledge & belief.

Place: Signature Date: Anu Verma

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