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Assistant Office

Location:
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Salary:
2700
Posted:
December 29, 2019

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Resume:

CURRICULUM VITAE

FULLNAME Miss SERIN

I/C 660***-**-****

GENDER FEMALE

DATE OF

BIRTH/PLACE

MAY 9 1966/SRI AMAN SARAWAK

MOBILE

*** – 210 2959

ADDRESS

** ***** *** */*

SEKSYEN 5,

TAMAN LESTARI PUTRA

BANDAR PUTRA PERMAI

43300 SERI KEMBANGAN

SELANGOR DARUL EHSAN

E-MAIL: ada55j@r.postjobfree.com

RACE

IBAN (BUMIPUTRA SARAWAK)

MARITAL STATUS

SINGLE

DRIVING LICENSE

B2 & D

CIDB

GREEN CARD

EDUCATION

SIJIL PELAJARAN VOKASIONAL

MALAYSIA (SPVM)

PEPASANGAN DAN PENYENGGARAAN ELEKTRIK

COMPANY

POSITIONS

LENGTH OF

SERVICES

SALARY

GARDENINTERNATIONAL

SCHOOL K.L

EDUCATION

SQUIRE MECH SDN BHD

(HIGH RISE BUILDING

CONTRUCTIONS)

RAIL CONSTRUCTIONS

MRT2 SSP

ADMINISTRATIVE ASSISTANCE

DOCUMENT CONTROLLER

AND ADMIN EXECUTIVE

ADMINISTRATION

CUM DOCUMENT

CONTROLLER

EXECUTIVE

5 years

3 years

2 years

PRESENT:

EXPECTED SALARY

2700.00 (nego)

AVAILABILITY

IMIDIATELY

EXPERIENCE (IN CHRONOLOGICAL ORDER)

1. EMPLOYER: TRANS RESOURCES COOPERATION SDN BHD (TRC) MRT2 Capable of undertaking major construction projects. These projects include the construction of commercial and government building, roads, bridges, railways, submarine base, airport facilities and other infrastructure work POSITION: EXECUTIVE DOCUMENT CONTROLLER cum ADMINISTRATION JOINING 12 NOVEMBER 2017 TO N NOVEMBER 4TH 2019

JOB DESCRIPTION

Document Management, Workflow and Communication Management Using Aconex System for all Correspondences, Drawing and Logs

Developed and maintained store filing systems and records Managed employee personal records, wrote corrective action documents for store Monitored payroll and communicated information to management team Generated weekly reports for management team, communicated information to district staff Scheduled appointments, processed expense reports and mileage RFI Closing and Compilation.

Document Submission boths Station and Viaduct

Receiving of New Drawing & CD Master and Working Drawing Arranging Hanging and label of Drawing in the Library Key in log for new revision drawing.

Responsible for the timely, accurate and efficient preparation and management of documents. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments Keeping of Softcopy PDF and ACAD Drawing dated revision up to date and Compiling all Site Diary. Drawing Log ( PDF & ACAD) Monthly and Yearly Data Analysis Print out of Drawing Prepare Transmittals Note for outgoing Document and Drawings Attending Training and meeting Manage and oversee documents for a particular project or for an entire organization. They ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed. 1. Make documentation accessible

2. 2. Give documents unique code numbers

3. 3. Keep everyone informed

4. 4. Tracking the Information Flow

5. 5. Optimizing Information Flow

6. 6. Choose One Source

7. 7. Choose one place to store

8. 8. Functional Document Formats

9. 9. Gain support from Senior Executives

ADMINISTRATIVE:

Carrying duties such as filing, typing, copying, binding, scanning etc. Organising travel arrangements for senior managers. Writing letters and emails on behalf of other office staff. Booking conference calls, rooms, taxis, couriers, hotels etc. Processing expenses sheets and invoices.

Monitoring stationary levels and ordering office supplies. Covering the reception desk when required.

Maintaining computer and manual filing systems.

Provide information to internal colleagues or external enquirers. Handling sensitive information in a confidential manner. Taking accurate minutes of meetings.

Coordinating office procedures.

Relying to email, telephone or face to face enquiries. Develop and update administrative systems to make them more efficient. Resolve administrative problems.

Receiving, sorting and distributing the post.

Answering telephone calls and passing them on.

Managing staff appointments.

Oversee and supervise the work of junior staff.

Maintain up-to-date employee holiday records.

Coordinating repairs to office equipment.

Greeting and assisting visitors to the office.

Photocopying and printing out documents on behalf of other colleagues. 2. EMPLOYER: SQUIRE MECH CONSULTANTS SDN BHD

POSITION: EXECUTIVE ADMIN AND DOCUMENT CONTROLLER

JOINING : AUGUST 2014 – OCTOBER 2017

JOB DESCRIPTION:

Store and maintain company documents in both electronic and physical forms Scan, image, index and organize documents project wise Follow process and principles of company’s document lifecycle procedure Archive, control and retrieve records as and when needed Keep records of project details, technical specifications, drawing etc. Classify, sort and categorize documents in alpha-numerical order Control issuance of documents and seek proper approval for the same from senior authorities Review completeness, accuracy and authenticity of documents Perform quality check on documents by following document control processes.

To assist immediate supervisor in all matters related to office administration. To handle insurance matter for company vehicle, office and warehouse To keep maintained the company assets, facilities and equipment’s including managing alarm system, telephone, door access control and CCTV

Coordinate with local delivery and courier service. To assist immediate supervisor for travel desk arrangement. High Rise Building (St. Regis Hotel KL Central) ICON CITY,PJ, Kuwasa CONSTRUCTION

3. EMPLOYER: MINCONSULT SDN BHD

POSITION: DOCUMENT CONTROLLER CUM ADMINISTRATION ASSISTANT DEPARTMENT: BUSINESS & DEVELOPMENT

JOINING : FEB 2011 – JUNE 2014

Responsible for establishing and maintaining an effective document control systems. Ensuring that all documentation is accurate, up to date and accurately distributed to relevant parties.

Ensures that all documents have no errors in filenames, submissions, standardizes etc. before submitting it to the department to avoid confusion.

Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems. Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System. Produce and maintain Document Progress Reports to Project Managers. Create Document Control and correspondence folders for individual projects.

OPEN SOURCE SOFTWARE

4. EMPLOYER: DATAWARE SDN BHD (OSCC) VENDOR FOR JPM, MAMPU PUTRAJAYA. POSITION: ADMIN ASISYANT CUM EVENT COORDINATOR ASSISTANT JOINING: JUNE 2007- JAN 2011

Coverage of phones, using the Cisco system.

Processing of all types of high volume incoming and outgoing mails, UPS, FedEX, private couriers. Obtaining flight and/or hotel reservations when necessary, for the team members. Providing clerical support when requested by team members. Maintained heavy schedule for 3 conference rooms.

Ensuring office procedures and systems operate efficiently Coordinating and arranging repairs to office equipment. Supervising other clerical staff

Checking stationary and F&B levels and circulating incoming post Raising purchase orders. Update mail/phone directories and performs administrative and office support activities for multiple supervisors. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and maintain hard copy and electronic filing system.

Assists in preparing a variety of publications, materials and programs for events. Prepare name tags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc. EDUCATION

5. EMPLOYER: GARDEN INTERNATIONAL SCHOOL KUALA LUMPUR TAYLOR EDUCATION GROUP

POSITION: ADMINISTRATION ASSISTANT

JOB DESCRIPTION

JOINING : APR 2001 - MAY 2007

Manage the office of the Head of Primary and provide secretarial support to the Deputies needs in the section. Maintain a schedule of daily appointments or meetings for Head of Primary and Deputies and assist in typing and compilation of reports, letters and other documents as requested by Head of Primary. To coordinate any school activities and functions required by Head of primary/Principal. To ensure the safety of students.

MULTIMEDIA

6. EMPLOYER: VHQ POST PRODUCTION (M) SDN BHD

POSITION: POST PRODUCTION LIBRARIAN

JOINING : JAN 1999 - JAN 2001

JOB DESCRIPTION

Manage and log in all tapes and media coming in and out of facilities, monitor and record the movement of all media relating to specific jobs in hand. Ensure that all relevant media are distributed to the appropriate personnel. ensure that their school follows regulations set by local, state and federal authorities. Every person who works for a school, from teachers to academic advisors to custodial workers, ultimately reports to an educational administrator. Monitor and order appropriate tape and drive stock and ensure the quantities of stock are available. Responsible for running sensitive material, such as client deliverable, equipment, tapes, cables and paperwork to other facilities under tight deadlines

Develop excellent relationships with clients

Work quickly and efficiently in a high pressure environment, showing initiative. SUMMARRY

EDUCATION BACKGROUND FROM BETONG SARAWAK VOKASIONAL SCHOOL END 1986 WITH SPMV AT GRED 3 COURSE: ELECTRICAL AN ACADEMIC

BEING WORKING SINCE 1999 STARTING:-

As

• POST PRODUCTION LIBRARIAN with VHQ POST PRODUCTION (M) SDN BHD JOINING : JAN 1999 - JAN 2001

• ADMINISTRATION ASSISTANT with GARDEN INTERNATIONAL SCHOOL KUALA LUMPUR TAYLOR EDUCATION GROUP JOINING :APR 2001 - MAY 2007

• EMPLOYER: DATAWARE SDN BHD (OSCC) VENDOR FOR JPM, MAMPU PUTRAJAYA. POSITION: ADMIN ASISYANT CUM EVENT COORDINATOR ASSISTANT JOINING: JUNE 2007- JAN 2011

• EMPLOYER: MINCONSULT SDN BHD

POSITION: DOCUMENT CONTROLLER CUM ADMINISTRATION ASSISTANT DEPARTMENT: BUSINESS & DEVELOPMENT

JOINING : FEB 2011 – JUNE 2014

• TRANS RESOURCES COOPERATION SDN BHD (TRC) MRT2

Capable of undertaking major construction projects. These projects include the construction of commercial and government building, roads, bridges, railways, submarine base, airport facilities and other infrastructure work POSITION: EXECUTIVE DOCUMENT CONTROLLER cum ADMINISTRATION JOINING 12 NOVEMBER 2017 TO NOVEMBER 4TH 2019



Contact this candidate