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Executive Assistant Office

Location:
West Palm Beach, FL
Posted:
December 29, 2019

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Resume:

Christina Munoz 305-***-**** (live in Palm Beach, FL) ada543@r.postjobfree.com

Professional Profile

I appreciate every opportunity to provide the best quality of services to clients. I enjoy researching and writing and I possess an eagerness for learning.

oCertified Paralegal

oAS/Paralegal Studies

oState of Florida Notary

Microsoft Office - Adobe, Excel, Outlook, PowerPoint, Word, FastStone, Dropbox/FTP, FileMaker, FranConnect, Jira Ticketing System, Concur, Egnyte, Bluebeam

Professional Experience

GCI Consultants, Inc. West Palm Beach, Florida

February, 2019 – November, 2019

Executive Assistant (remotely)

Provided support to CEO

Titled and logged in litigation file materials

Scheduled appointments/kept calendar for CEO on a daily basis

Scheduled Inspections with homeowners/adjusters/attorneys

Scheduled depositions and appraisal hearings

Internet research for property losses

Prepare and monitor invoices as well as collections

Answered phones and spoke with attorneys and insurance adjusters on a daily basis

Book/Organize travel arrangements for CEO

Managed All Structural Conferences; attendance, scheduling, form processing

Assist with coordination of offsite meetings for executive staff

Maintain up-to-date records, mailing lists, and phone numbers

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Composed letters and emails on behalf of the CEO

Knowledge of office management responsibilities, systems and procedures

Strong organizational and planning skills on multiple ongoing projects

United Franchise Group West Palm Beach, Florida

February, 2018 – December, 2018

Executive Assistant / Legal Project Administrator/Assistant to General Counsel

Provided support to multiple Brand Presidents

Oversaw administrative operations

Titled and logged in litigation file materials

Scheduled appointments/kept calendar for Brand Presidents and General Counsel

Handle sensitive information in a confidential manner

Internet research for litigation cases

Managed & maintained Jira ticketing system for incoming daily legal assignments

Prepare and monitor invoices as well as collections

Answered phones and spoke with attorneys on a daily basis

Book/Organize travel arrangements for Brand Presidents

Monitor and maintain office supplies inventory

Managed/Applied for US & Out of Country Trademarks

Cover the reception desk when required/Provide general support to visitors

Maintain computer and manual filing systems

Composed letters and emails on behalf of other office staff

Knowledge of office management responsibilities, systems and procedures

Strong organizational and planning skills on multiple ongoing projects

Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies Developed and implemented department goals

ESI – Engineering Systems Inc. Miami, Florida

2010 - 2018

Executive Assistant

Provided support to multiple Senior Consultants in multiple offices

Oversaw administrative operations

Titled and logged in litigation file materials

Scheduled appointments/kept calendar for Senior Consultants on a daily basis Scheduled Inspections with homeowners/adjusters

Process and logged in inspection photos for various daily cases

Internet research for property losses

Prepare and monitor invoices as well as collections

Answered phones and spoke with attorneys and insurance adjusters on a daily basis

Book/Organize travel arrangements for senior managers

Monitor and maintain office supplies inventory

Managed licenses and web filter

Cover the reception desk when required/Provide general support to visitors

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Composed letters and emails on behalf of other office staff

Knowledge of office management responsibilities, systems and procedures

Strong organizational and planning skills on multiple ongoing projects

Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies Developed and implemented department goals

City of Homestead Homestead, Florida

2008-2009

Executive Assistant

Responsible for preparing and overseeing budget for the Community Redevelopment Agency

Process weekly Payroll, Process bi-weekly CRA activity report to City Mayor and Council

Prepare departmental and HTE reports, tracking revenues and expenditures

Accounts Payable/Receivables, reconciled general ledger, invoicing

Coordinate advertising and meetings and government grants and programs

Plan, coordinate, and budget monthly city events

Assistance to the Executive Director, assisted with office management and general administration tasks

ADP TotalSource Miami, Florida

1999-2006

Senior Regional Sales Administrator

Manage and Organize the Miami Sales office

Produce all contracts and proposals, and weekly sales projection reports for the Miami,

Ft. Lauderdale, and West Palm Beach offices

Train all South Florida Sales Administrators

Have extensive experience supporting senior executives

Support of all administrative, customer service, and ability to work under pressure and handle many tasks at a time Ability to work in a team structure

Assist accounting department with data entry

Responsibilities:

Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

Organize and schedule meetings and appointments

Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office; Partner with HR to maintain office policies as necessary; Coordinate with IT department on all office equipment

Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored Manage contract and price negotiations with office vendors, service providers and office lease

Manage executives’ schedules, calendars and appointments

Perform review and analysis of special projects and keep the management properly informed

Ensure top performance of office staff by providing them adequate coaching and guidance Organize orientation and training of new staff members

Education

Florida International University, Miami, FL

AS/Paralegal Studies

Miami Sunset Senior High School, Miami, FL

HS Diploma

Florida Notary Public



Contact this candidate