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Admin Assistant

Location:
Batangas, Philippines
Posted:
December 29, 2019

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Franklin C. Tordecilla

Job Title: Secretary/Admin Assistant/Admin Support/Quality Officer Email: ada53f@r.postjobfree.com

Smart Mobile Ph: +639*********

Career

Objective

Summary

A responsible and challenging position to expand my knowledge and offer opportunities for personal and professional growth.

Demonstrated achiever with exceptional knowledge to support office correspondence related to projects and management.

Effective time management skills with the ability to handle multiple tasks and projects at one time while meeting deadlines.

Strong coordination and communication with coworkers and colleagues throughout the organization.

Skilled at learning new concepts quickly, works well under pressure, and communicates ideas clearly and effectively.

Extensive IT support skills Microsoft Office (Word, Excel, Powerpoint, Access).

Technically qualified and hands on experience with meters, monitors, and gauges.

Knowledge and experience in heating, ventilating and air-conditioning and other electrical and electromechanical jobs.

Knowledge in SAP enterprise system, Chemsw chemical inventory system, PCOS (Quality project completion system) and QMS (Quality Management System).

Enthusiastic and well experienced in overseas work environments.

Knowledge in QMIS and EPM system in Saudi Aramco jobs. Education

Bachelor of Science in Commerce/ Accounting (in progress) Rizal College, Taal, Batangas, Philippines

Vocational Course of RAC Technology

Guzman Institute of Technology, Manila Philippines Completion of On The Job Training required by the school Alen Engineering Corporation, Quezon City, Philippines Secondary

High School, Saint Mary’s Educational Institute

1985-1987

1987-1989

1988-1989

1982-1985

Languages Fluent in English and Tagalog, basic comprehension of Arabic Experience

Quality Officer/Admin, Snamprogetti, Saipem Ltd, Hawiyah Expansion Project – December 18, 2018 to November 30, 2019

Assigned as Lead Quality Officer for Quality Control Department.

Communicate and coordinate all QC correspondence to QC Manager, Deputy Manager, Supervisors & Inspectors.

Create and maintained all proper documentation soft copies in all quality related documents and shared to Page 2 of 6

all QC personnel.

Compile an array of inspection, plans, special process, method of statements and QC code specification. Responsible for routine updating of back log status and coordinate to Quality manager.

Keeps reference files and policy manuals updated. Responsible for routine revisions to guidelines, Quality control plans/ITP, specification, procedures, and manuals.

Initiate multiple tasks and reporting weekly and monthly regarding personnel, WPS-PQR, personnel records required to submit to client.

All inspections are mostly coordinated to client, inspectors, construction department, vendors and the main subcontractor, quality department. Conduct meetings as requested to be able to know the milestone of the project.

Coordinate all Quality inspections to all inspectors Contractor/Subcontractor in all discipline if there is any discrepancy in order to maintain good quality records as well as monitoring of RFI logs, NCR, Surveillance, Civil & Mechanical Reports etc.

Monitoring and sort out of all RFI documents, plans, checklist, comments as required in client QMIS system. Replied to PID/PMT comments and maintain LBE & RFI updates.

Support the preparation of dossier submittals for approval from client regarding our quality inspection records for the final documentation handover.

Prepared all RFI inspection original copies, manuals/procedure, specifications and miscellaneous QC records in binding according to mechanical catalogue procedure for the final handover to client.

Method statements, drawings, SSR, NCR, superseded files, technical queries, IDR, FDC, site instructions and other pertinent documents related to construction with coordination to project DCC.

Updated and incorporation of comments and prepare of transmittal after review and approval before it will transmit to client.

Assisting to Audit team in the required schedule date.

Coordinate and support HSE Safety Observation program.

Communicated and prepared MOM required for the department to discuss all QC related issues in the project with the client (PID/PMT).

Circulating the QMIS logbook entries that was utilizing to Contractor by Client and RFI Status in QMIS related in Weekly Reporting.

In charge of updating of all Quality Documents i.e Personnel Qualification, Organization Chart, Two Weeks Look Ahead, Monthly Management Report etc. in Enterprise Portal Management (EPM) as per contract in Saudi Aramco.

Quality Officer/Admin, Snamprogetti, Saipem Ltd, Khurais Satgosp Project – Abu Jifan – June 18, 2016 to December 06 2018

Assigned as Quality Officer for Quality Control Department.

Communicate and coordinate all QC correspondence to QC Manager, Deputy Manager, Supervisors & Inspectors.

Create and maintained all proper documentation soft copies in all quality related documents and shared to all QC personnel.

Compile an array of inspection, plans, special process, method of statements and QC code specification. Responsible for routine updating of back log status and coordinate to Quality manager.

Keeps reference files and policy manuals updated. Responsible for routine revisions to guidelines, Quality control plans/ITP, specification, procedures, and manuals.

Initiate multiple tasks and reporting weekly and monthly regarding personnel, WPS-PQR, personnel records required to submit to client.

All inspections are mostly coordinated to client, inspectors, construction department, vendors and the main subcontractor, quality department. Conduct meetings as requested to be able to know the milestone Page 3 of 6

of the project.

Coordinate all Quality inspections to all inspectors Contractor/Subcontractor in all discipline if there is any discrepancy in order to maintain good quality records as well as monitoring of RFI logs, NCR, Surveillance, Civil & Mechanical Reports etc.

Monitoring and sort out of all RFI documents, plans, checklist, comments as required in client QMIS system. Replied to PID/PMT comments and maintain LBE & RFI updates.

Support the preparation of dossier submittals for approval from client regarding our quality inspection records for the final documentation handover.

Prepared all RFI inspection original copies, manuals/procedure, specifications and miscellaneous QC records in binding according to mechanical catalogue procedure for the final handover to client.

Method statements, drawings, SSR, NCR, superseded files, technical queries, IDR, FDC, site instructions and other pertinent documents related to construction with coordination to project DCC.

Updated and incorporation of comments and prepare of transmittal after review and approval before it will transmit to client.

Assisting to Audit team in the required schedule date.

Coordinate and support HSE Safety Observation program.

Communicated and prepared MOM required for the department to discuss all QC related issues in the project with the client (PID/PMT).

Circulating the QMIS logbook entries that was utilizing to Contractor by Client and RFI Status in QMIS related in Weekly Reporting.

Admin Assistant/Quality Officer, Snamprogetti, Saipem Ltd. Safco V Project, SABIC (Saudi Arabian Fertilizer Co.) Jubail, KSA – January 21, 2014 to May 31, 2015

Assigned as Quality Officer for Quality Control Department.

Communicate and coordinate all QC correspondence to QC Manager, Deputy Manager, Supervisors & Inspectors.

Create and maintained intact all proper documentation soft copies in all quality related documents and shared to all QC personnel.

Compile an array of inspection, plans, method of statements and QC code specification. Responsible for routine updating of back log status and coordinate to Quality manager.

Keeps reference files and policy manuals updated. Responsible for routine revisions to guidelines, Quality control plans/ITP, specification, procedures, and manuals.

All inspections are mostly coordinated to client, inspectors, construction department, vendors and the main subcontractor, quality department. Conduct meetings as requested to be able to know the milestone of the project.

Coordinate all Quality inspections to all inspectors Contractor/Subcontractor in all discipline if there is any discrepancy in order to maintain good quality records as well as monitoring of RFI logs, NCR, Surveillance, Civil & Mechanical Reports etc.

Prepare dossier submittals for approval from client regarding our quality inspection records for the final documentation handover.

Prepared all RFI inspection original copies, manuals/procedure, specifications and miscellaneous QC records in binding according to mechanical catalogue procedure for the final handover to client.

Method statements, drawings, SSR, NCR, superseded files, technical queries, IDR, FDC, site instructions and other pertinent documents related to construction with coordination to project DCC.

Updated and incorporation of comments and prepare of transmittal after review and approval before it will transmit to client.

All documents must be registered to document control database in excel and software and place in archive Page 4 of 6

room.

Admin Assistant/Secretary to the Director, Health, Safety & Environment, KAUST Facilities & Community, Thuwal, Jeddah KSA – October 2010 to April 17, 2013

Coordinates all administrative functions for Health, Safety & Environment Department.

Prepare office correspondences, collection and submission of data and reports, schedule meetings, and coordinate with other departments such as the Aramco Project Management Team (PMT), Contractors, and all Government Agencies.

Create and maintains proper documentation in both hard and soft copy files as document controller, handles routine and confidential correspondence.

Compile an array of reports, processes, plans, and procedures. Keeps reference files and policy manuals updated. Responsible for routine revisions to guidelines, procedures, and manuals.

Manage, sort, log and distribute incoming and outgoing mail, materials, attend to all calls and performs any other clerical duties as requested.

Initiate multiple tasks, report online and manual entry for staff timesheet, leave requests, tracking of vehicle, daily and weekly activity reports, and others. Responsible for handling the purchase of all office supplies and stocks and coordination with vendors.

Invoice Verifying and prepare stocks and financial reports.

Prepare purchase orders using SAP data entries, coordinate with procurement, prepare invoices, tracking, monitoring and coordinating to the department planning analyst and finance department for processing and documentation.

Coordinates and follow up orders and delivery transactions to supplier etc.

Track and handle all IT equipment and coordinate with IT department for service requests.

Plan and facilitate business trips for the Director and staff for travel within the Kingdom and out of the Kingdom.

Serve as training coordinator to assist HSE Lab Safety trainers by handling all room bookings, scheduling and logistics, and assist trainers with class set up and take down.

Prepare HSE-Lab Safety training schedule and coordinate class preregistrations, preparation of exams, sign- in sheets, handouts, and distribution of certificates.

Maintain and track HSE-Lab Safety training attendance database and deliver training attendance reports to HSE-Lab Safety trainers, faculty, staff, and Lab Safety Representatives.

Maintain database and records of all KAUST fume hoods (~250), track records of inspection results, scheduling, etc. Perform inspection of fume hoods with the Lab Safety Engineer which includes face velocity, fume capture, alarm calibration, and room pressurization tests.

Serve in an administrator role for the campus CISPro Chemical Inventory System, including data entries & updating of chemical inventory for all KAUST labs, create user accounts for lab users, managing account access, and run different report on chemicals.

Track and maintain inventory, calibration, maintenance and other consumables for industrial hygiene equipment, meters, and monitors.

Serve also as admin role for HSE-Safety Training Online Course Module using Blackboard including of monitoring, updating of records and issuing certificates to all passing candidates. Page 5 of 6

Admin Assistant/Secretary to Division Head, Thuwal Development Projects, KAUST Facilities & Community, Thuwal, Jeddah KSA – April 2009 to October 2010

Handle administrative functions for Thuwal Development Division, including assisting and coordinating with job Supervisor and Engineers.

Prepare office correspondences related to Thuwal Development projects coordinated to PMT, Contractors and all Government Agencies.

Establish reports to track and update hard and soft copies and maintain department filing system.

Invoice Verifying and prepare stocks and financial reports.

Held key responsibility for planning and facilitating business trips for the manager within the Kingdom and out of Kingdom travel.

Initiate multiple tasks, report online, and handle staff timesheet, leave request as well as tracking of vehicle and others.

Prepare purchase orders using SAP, coordinate with procurement, prepare invoices, tracking, monitoring and coordinating to the department planning analyst and finance department for processing and documentation for department supplies, stocks, and all jobs correspondence.

Invoice Verifying and prepare stocks and financial reports.

Coordinates and follow up orders and delivery transactions to supplier etc.

Work also as data entries, document controller maintaining of project documents such as method statements, drawings, SSR, NCR, superseded files, technical queries, IDR, FDC, site instructions and other pertinent documents related to construction with coordination to engineering department.

Updated and incorporation of comments and prepare of transmittal after review and approval before it will transmit to client.

All documents must be registered to document control database in excel and software and place in archive room.

Planner Scheduler/Admin Assistant, JAL International, Saudi Aramco Projects in KAUST Facilities & Community, Thuwal, Jeddah KSA – June 2007- February 2009

Handle administrative functions & document controller at the KAUST Town Center projects - reporting to Supervisor of Planning and Administration and to VP of Facilities & Community.

Prepare purchase orders using SAP, coordinate with procurement, prepare invoices, tracking, monitoring and coordinating to the department planning analyst and finance department for processing and documentation for department supplies, stocks, and all jobs correspondence. Receive and track all incoming and outgoing materials.

Initiated multiple tasks and reports online and manual to our staff for their timesheet, leave request as well as tracking of vehicle and others.

Serve as IT support to all staff and other employees and work in coordination with the Saudi Aramco IT group, including handling and tracking all IT equipment and coordinating with Projects CSL.

Work also as data entries, document controller maintaining of project documents such as method statements, drawings, SSR, NCR, superseded files, technical queries, IDR, FDC, site instructions and other pertinent documents related to construction with coordination to engineering department.

Updated and incorporation of comments and prepare of transmittal after review and approval before it will transmit to client.

All documents must be registered to document control database in excel and software. Admin Clerk II, Lummus Alireza Ltd. Co, Saudi Aramco off-Onshore Projects, KSA – July 2003-May 2005

Update and track all personnel records as required in database. Assist Personnel Manager and all HR staff Page 6 of 6

as per request.

Receive all incoming calls, Incoming mail, packages and record outgoing mail, pouch, and packages.

Record document transmittals such as expense reports, travel requests, and others reports from personnel to accounting department.

Responsible for coordinating with the housing departments for facilities and maintenance.

Data Entries and assign as admin/personnel support. Trainings:

Snamprogetti/Saipem, Hawiyah, Saudi Arabia

HSE Induction (2018)

Snamprogetti/Saipem, Khurais, Saudi Arabia

HSE Induction (2017) HSE Induction (2017)

Environmental Awareness Training (2016)

Heat Stress (2016)

Confined Space Entry (2017

Work at Height (2017)

Pre-Commissioning Induction (2018)

Spill Prevention and Response (2017)

Emergency Management (2017)

Fire Fighting (2017)

Manual Handling (2017)

Waste Management (2017)

Lock Out Tag Out –LOTO Electrical Safety (2018)

KAUST HR Learning and Development

SAP PM - Assets/Equipment Tracking Training (2013

Introduction to Mac OS X v10.7 (Lion) (2012)

Procurement Briefing- Portal Shoppers (2012)

Time Management Administration (2009)

Planning your Learning and Development (2010)

Saudi Aramco

Fire Extinguisher Training (2006)

Housekeeping Workshop (2006)

Microsoft Word, Access, Powerpoint and Excel -

through personal online learning

SAP Enterprises – Personal learning

QMIS & EPM (Enterprise Portal Management

System)

Marchem, Makati, Philippines

Commendation Certificate – Quick Responder

helping during emergency in one building fire (2000)

Personal Development Seminar (2004)

Interests: Playing basketball on a commercial

basketball league, reading technical books (electrical, HVAC, etc),

References Available Upon Request



Contact this candidate