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Secretary cum Document Controller

Location:
Dubai, Emirate of Dubai, United Arab Emirates
Salary:
4000
Posted:
December 24, 2019

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Resume:

Curriculum Vitae

TONY DEV THOMAS

UAE MOB NO :- +971-*********

Email :- ada4zo@r.postjobfree.com

Professional objective

Seeking for challenging career in your esteemed organization where I can contribute my skills and experience to parallel growth of the company.

Professional Experiences

Secretary comes Document Controller (November 2017 to present) Verger Delporte Ltd

• Updating, processing and filing of all documents.

• Handled supplier & subcontractor invoices.

• Maintain proper organization and storage of documents and information.

• Manage and ensure timely arrangement of all meetings.

• Purchases small expensed items.

• Provide weekly / monthly reports on office expense, and others.

• Meeting and greeting clients and visitors to the office.

• Typing documents and distributing memos.

• Maintenance of Important correspondences & control of important documents, records & reports.

• Preparing & checking of salary sheets of employees, employees’ performance appraisal reports.

• Coordinate for training arrangements with Managers and Staff (internal and external).

• Provide full admin support to the team.

Document Controller (March 2016 to October 2017)

Dumax Facilities Management Company, Dubai, UAE.

Responsibilities:

• Prepare and coordinate presentations/ conferences/ meetings and events with internal and external parties.

• Updating, processing and filing of all documents.

• Develop and maintain document control processes for the efficient management and recording of technical documentations.

• Handled supplier & customer invoices.

• Received and recorded invoices.

• Prepared LPOs; handled PDCs.

• Maintain proper organization and storage of documents and information.

• Manage and ensure timely arrangement of all meetings.

• Coordinates travel arrangements inclusive of air ticket, hotel accommodation, visa arrangement, claims etc. for the Managers and Project Team

• Obtains clarification of policies and procedures for Staff.

• Coordinate for training arrangements with Managers and Staff (internal and external).

• Composes drafts and completes non-technical correspondence from oral and/ or written Instruction.

• Arranges meetings, schedules locations, coordinates time with listed attendees, arranges refreshments and equipment as needed.

• Purchases small expensed items.

• Assist Management with preparing reimbursement and other claims.

• Provide full admin support to the team.

• Undertake any other ad hoc projects/ duties assigned.

• Provide weekly / monthly reports on office expense, and others. Document Controller (2014-2016)

IVORY GRAND HOTEL APARTMENT, Dubai, UAE.

Responsibilities:

• Reporting to manager operations, managed front office, answering phone calls, responds to requests from the public, handle mail distribution, operate banking, cash, receivables and payables, timesheets, assist to executive director, coordinate meetings and did administrative tasks like HR, recruitment, admissions.

• Meeting and greeting clients and visitors to the office.

• Typing documents and distributing memos.

• Perform other duties as assigned by supervisor or executive director.

• Maintain the office equipment’s and conduct the office orientation training program, keeps record of office inventories.

• Preparing & checking of salary sheets of employees, employees’ performance appraisal reports.

• To advise the management in all office related day to day business functions, Liaison with statutory auditors.

• Preparation of presentation documents, spreadsheets, graphical representations, pie charts, bar charts required for board meeting.

• Day to day office management including all legal & statutory issues of the company.

• Maintenance of Important correspondences & control of important documents, records

& reports.

Food and Beverage Cost Controller (2012-2014)

Oakwood Premier Prestige Hotel Bangalore India.

Responsibilities:

• Recording of food and beverage costs

• Adhering to all cost control procedures

• Updating costings

• F&B revenue and cost audits

• Reviews purchasing procedures for all F&B items

• Ensures compliance with documentation/authorization processes

• Processes Food & Liquor accruals

• Monitor inventories of Food & Beverage to increase inventory turnover

• Participates in month end reporting procedures in relation to F&B stock. Industrial Exposure Trainee

LEMON TREE Vembanad Lake Resort Allappey, Kerala

• Front Office Department

Responsibilities:

Register guests and assigns rooms. Accommodates special requests whenever possible.

Thoroughly understand and adheres to proper credit, check- cashing, and cash handling policies and procedures.

Understands room status and room status tracking.

Knows room locations, types of rooms available, and room rates.

Must be sales-minded. Presents options and alternatives to guests and offers assistance in making choices.

Knows the location and types of available rooms as well as the activities and services of the property.

Maintains guest room key storage, and maintains and supervises access to safe deposit boxes.

use front office equipment.

Performing cashier related functions like posting charges to guest accounts, raising paid out's, currency exchange,

Follows procedures for issuing and closing safe deposit boxes used by guests.

Uses proper telephone etiquette.

Attends department meetings.

Maintains the cleanliness and neatness of the front desk area. Achievements

• Executive member of Food and Beverage Service club “ EAU DE VIE”.

• Scholarship and certification of “HACCP”.

• Event manager of “Clarion Club”, the premium Housekeeping Club.

• Executive member of “SANSKRITHI”.

Educational Qualifications

Bachelor of Hotel Management and Catering Technology (BHMCT) Calicut University, Wayanad, Kerala, India (2008-2012) Twelfth grade (2005-2006)

St. Berchman’s Higher Secondary Boys School Changanacherry, Kottayam, Kerala, India

10th-Grade (2003-2004)

St. Berchman’s Higher Secondary Boys School Changanacherry, Kottayam, Kerala, India

Personal Details

DATE OF BIRTH : 23 October 1987

RELIGION : Christian

PLACE OF BIRTH : Kerala, India

MARITAL STATUS : Married

LANGUAGES KNOWN : English, Malayalam and Hindi

FATHER’S NAME : Thomas Joseph

VISA STATUS : Employee Visa

Passport Details

Number Date of Issue Place of Issue Expiry Date

T3120316 30/01/2019 Cochin 29/01/2029

Self Profile

A highly dedicated and self-motivated individual with a strong drive to excel in life to achieve both personal and professional goals.

Place : Dubai

Date : Tony Dev Thomas



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