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Manager Assistant

Rawdat Al Khail, Qatar
December 23, 2019

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Address: Building 97 Jabber Bin Hayyan Street Old Airport Doha Qatar Mobile: +974-********


Career Objective:

To continue career development in a post greater potential and responsibility, which will provide challenge and stimulation for a high degree of job satisfaction. Also, keen to undertake further study to gain higher qualification to assist long-term career opportunity.

Education Attainment:

Bachelor of Science in Hotel and Restaurant Management Centro Escolar University Malolos Bulacan Philippines Graduated April 2011

Employment History:

Site Secretary / HR & Administrative Assistant/ Document Controller Anel MEP Doha Qatar

January 24,2016 to February 8, 2019


Client : Qatar Rail

Consultant : Parsons Systra JV Doha, Qatar

Main Contractor: FUJITA Corporation Doha Branch

Project Details : Mechanical, Electrical and Plumbing Works for The Green Line Depot Stabling Yard

Project Title : M004 – Red Line South Elevated & At Grade Client : Qatar Rail

Consultant : Kallergos OTM SA Consulting Engineering Company Main Contractor : FYAP JV. (FCC-Yuksel- Archirodon-Petroserv JV) Project details : Mechanical, Electrical and Plumbing Provisional Sum Works for The Red Line South Elevated and At-Grade

Responsible for Secretarial and Administrative support to ensure the efficiency the daily operation of the site office.

Coordinates with the Head Office and other projects with regards to accepting new staff and workers, mobilization and demobilization.

Manage and tracts company documents

Scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, and archive inactive records in accordance with the records retention schedule, retrieval of documents.

Carrying out large volumes of filing while retaining a good level of accuracy and efficiency.

Maintaining an effective administration system.

Rapidly responding to and resolving any administrative problems.

Managing related legislative, regulatory and compliance issues.

Running the company reception area.

Coordinating office procedures.

Making sure that information is quick and easy to locate.

Ordering and maintaining office stationery and equipment.

Typing up correspondence including letters, faxes, minutes and memos.

Offering a warm and friendly welcome to any visitors.

Sorting and distributing incoming letters coming from the main contractors and subcontractors

Processing staff timesheet, keeping account of finances and updating staff files.

Raising and progressing purchase orders.

Booking travel and accommodation for senior managers

Updating Logs such as incoming and outgoing correspondence, attendance log, SAP list, mobilization and demobilization of staff and workers log.

Managing electronic and printed files.

Processing purchase request of airfare tickets, office supplies and expense form and staff and worker vacation leaves using SAP Net Weaver portal.

Assist workers in HR related queries, preparing timesheets (e.g. Salary, document request, leave, exit forms, QID & Health Card Renewal, etc.)

Monitoring the Vacation Calendar of Staffs and workers

Arranging drivers for site schedule on worker’s issue matters Secretary / Admin Officer

Kaafe Chocolatier/ MBK Group

Al Waab Doha Qatar

September 2015 – January 23, 2016

Reporting directly to the Chairwoman

Provide general secretarial support and administrative duties such as screening and attending telephone calls, day to day administrative and Operational matters including scheduling appointments, meetings, monitoring deadlines and attending to internal and external correspondence.

Prepares Quotations, Invoice, and Good Delivery Notes for customers

Follow up payments and orders

Prepares bank transfer, salaries and petty cash papers

Responsible for the registration of exhibits and events,

Coordinates with the PRO officer regarding the government related certificates for renewals and updating documents, and follow up the visa application via on-line.

Answer telephones and give information to callers, take messages, or transfer calls to appropriate company staff

Create forms and templates in accordance with company procedures

Schedule and confirm appointments for clients, customer.

Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications Secretary cum Receptionist

Al wajba for Information Security and Systems

MBK Group Al Sadd Doha Qatar

June 2014 – September 2015

• Reporting to the General Manager.

Provide general secretarial support and administrative duties such as screening and attending telephone calls, day to day administrative and Operational matters including scheduling appointments, meetings, monitoring deadlines and attending to internal and external correspondence.

Prepare agendas, notices and follow up action.

Manage schedule for the General Manager.

Receive visitors who have an appointment with the General Manager.

Prepare, sort and dispatch correspondence via email and fax.

Retrieve documents, corporate records, and information and prepare responses of routine inquiries.

Schedule travel plans of senior level officers.

Arrange conferences and client meetings.

Ensure an appropriate filling system by documenting systematically all relevant documents for easy retrieval and secure manner.

Responsible for petty cash and all office expenses.

Responsible for company registration with ministries, visa applications coordinating with the PRO, governmental and private organizations to participate in tenders. Junior Pastry Chef

Intercontinental Hotels and Resort

Doha, Qatar

September 2011 – April 2014

Responsible for preparing all food in the Pastry kitchen

Prevents food spoilage through daily check and ensuring that all incoming and outgoing food items are up agreed standards,

Assist the Chef de Partie on daily needs of the operation.

Making the daily Mis en Place of all the restaurant outlets.

Assuring the cleanliness of the work place from time to time according to the HACCP and Municipality standard.

Reports all the malfunctioning machineries and equipment.

Preparing the orders from the room service and the restaurants.

Setting up the daily buffets as well as the outside catering functions

Collecting all the store items and ensuring the production and expiry dates of each items that coming from the suppliers.

Reporting all the minor and major accidents to the supervisors to and making incident report and to be filler to the fire and life safety log book.

Logging the daily temperatures of each item to ensure the quality of the food according to the HACCP standard.

Event Coordinator

Thematics Event Management

Malolos Bulacan Philippines

May 2010 – July 2011

Responsible in planning and managing the event

Hands on coordinating events with private and corporate clients.

Develops reports and other documents.

Good knowledge of vendors and venues within Central Luzon area.

Manage outreach programs and initiative portfolios.

Develops new events in various venues.

Recruited, trained, motivated and evaluated the performance of volunteers for all events.

Creating, developing modern ideas to make the event very effective and impressive.

Recruited, trained, motivated and evaluated the performance of volunteers for all events.

Responsible for coordinating with all the suppliers from the beginning of the planning up to the date of event.

Property Sales Agent

IPM Realty Development Corporation

Ortigas Pasig City, Philippines

April 2007 – July 2011

Selling high end properties such as condominiums, town houses, house and lots in various locations.

Interviewing the clients to determine what kinds of properties they are seeking.

Arranging appointments to show homes to prospective buyers

Present purchase offers to sellers for consideration.

Comparing property with similar properties that have recently sold and helps to determine its competitive market price.

Advising the clients on market conditions, prices, mortgages, legal requirements and related matters.

Promotes sales of properties through advertisements, open houses, and participating in multiple listing services.

Accompany the buyers during visits to and inspections of property, advising them on the suitability and value of the homes they are visiting.

Answering clients' questions regarding construction work, financing, maintenance, repairs, and appraisals.

Prepare documents such as representation contracts, purchase agreements, closing statements, deeds and leases.


Meter Speed Medical Equipment Maintenance Company

Um-Al Hassam Bahrain

March 2000 – July 2001

Responsible for the preparation of correspondence, bid invitations to vendors regarding supplies for various projects.

Answering phone calls and inquiries about the service offer.

Arrange appointments to the clients for the maintenance of the machines and equipment.

In charge of faxing and facilitates the delivery of correspondence, specifications, quantities take off, drawings and CD’s to suppliers and bidders.

Prepares letter and memos for the preparation of correspondence.

Photocopying documents, weekly reports and transmittals.

Keeps record of all documents, original and photo copies, such as material receipts, invoice, delivery receipts and local purchase order through a secure and efficient filling system. Personal Statement:

Strong administrative and organizational skills. Enthusiastic committed and highly motivated. Can easily adjust to multi- cultural environment. Works effectively both team member and independently. Resourceful and detailed oriented and able to do multi-task effectively. Resolves and manage queries to closure. Managing reminder and organizing meeting and schedules. Monitoring, sorting, distribution and circulation of project incoming and outgoing documents and correspondence according to matrix, General office procedural knowhow. Confidentiality and classified documents and information

Proven written and oral communication skills. Proficient in managing business correspondence. Capable in using standard business software, applications, office equipment, securing backups for the documents files, research and analyze data effectively. Aconex, Wrench and SAP experienced. Personal Data:

Birthday : 14th December 1979

Marital Status : Single

Nationality : Philippines

Availability : Immediately

Visa Status : Working Visa / Transferable with NOC QID validity : 3rd September 2020


Ismail Karatas

Project Manager Anel MEP


Nashiat Aloudeh

Consulting Executive

Hewlett Packard Enterprises Doha, Qatar


Marielle Karaca

Admin and HR Manager Anel Group Middle East

+971.543461905 +974.66275795

Marilie Caranza

Assistant HR& Training Manager

Intercontinental Hotel Group Doha Qatar


Contact this candidate