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Manager Assistant

Location:
Tampa, FL, 33647
Posted:
December 23, 2019

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Resume:

ALEXANDER MAMMEN

***** ********* ***, ***. #***, Tampa, Florida 33647

Mobile: 813-***-****; ada4s5@r.postjobfree.com

PROFESSIONAL SUMMARY

I have 32-years background experience in clerical job. I had worked with various departments of Saudi Aramco, Saudi Arabia since 1993. I am knowledgeable about clerical requirements and able to take multiple tasks with excellent time management and a resourceful approach.

SKILLS

Excellent communication skills in English, both oral and written

Can work well under pressure

Advanced clerical knowledge

Excellent computer skills, specifically Word processing and Database entry and knowledge of Fax and Scanning machines.

EDUCATION:

Completed Bachelor Degree Science (B.Sc.) course in Botany as major in the year 1975 from St. John’s College, Anchal, Kerala University, India.

Graduated two-year (Pre-degree) course with Biology, Chemistry & Physics in the year 1971 from St. Berchman’s College, Changanacherry, Kerala University, India.

Graduated High School (S.S.L.C.) in the year 1969 from St. Stephen’s High School, Pathananapuram, Kerala, India.

WORK HISTORY

Data Entry Clerk: 11/04/2019 to 11/20/2019

Kelly Services/Axa Advisors LLC, Tampa, Florida

Data entry of Life insured clients’ details into Excel spreadsheet.

Mail Room Clerk: 05/07/2019 to 09/05/2019

Kelly Services/Exela Technologies, Tampa, Florida

Prepping, sorting inbound Medicare mails of WellCare.

Scan mails to upload in the system for Engagement team.

Mail Room Clerk: 11/05/2018 to 04/26/2019

Kelly Services/Exela Technologies, Tampa, Florida

Compilation of US Income Tax return packages of different banks under Tax Due/No Tax Due/Refund in the Database (Tax Tracker application) and make ready for submission to PWC Engagement team for further review and action.

Status checking of inbound mails (US Income Tax) from different company clients and do a page-by-page verification to ensure all pages belong to the same request number.

Scan the mails to Access Database for drafting.

Retrieve mails from Database for verification to ensure correct stationery were selected. Verify the email was set up correctly with the KSDC Team members.

Package Handler: 06/08/2018 to 11/03/2018

FedEx Ground, Tampa, Florida

I have worked with FedEx Ground as Package Handler on full time basis.

Scan, sort all kinds of incoming packages and arrange on pallets for further shipment.

Unit Secretary: 12/2015 to 04/2017

HAKA/Saudi Aramco, Tanajib, Saudi Arabia

Prepared Transmittal to Contractor, Vendor Inspection Division and Projects Inspection Division for approval.

Reviewed Contractors requests for Saudi Aramco IDs and Vehicle stickers in SAP system.

Initiated change of Information in the ID Card of SA Aramco employees and contractors under the Unit.

Initiated Temporary Access and Material Gate Pass requests for Contractors.

Initiated Transient Housing request for Project Engineers as and when required.

Coordinated with Project Engineers for Weekly Highlights input.

Coordinated with Unit’s employees for the submission of their Timesheets, vacation/Leave request, Phone Card request, Overtime hours forecast.

Coordinated with Contractors for Safety Training and Re-issue of Work Permit Receiver Card requests.

Responsible for uploading Unit’s documents to e-cabinet in the SAP.

Coordinated with Division Secretary for the submission of Unit initiated letter and Project Engineers’ Overtime hours request for Division Head approval.

Safety Training Coordinator: 05/2014 to 12/2015

HAKA/Saudi Aramco, Dammam, Saudi Arabia

Responsible for enrolling contractor employees for Industrial Training Courses.

Prepare Expense Report for employees.

Contractor Community/Plant ID Card validation.

Contractor Restricted & Non-Restricted Vehicle Sticker validation.

Responsible for updating/preparing Aramco vehicles’ status report.

Liaison with other organization personnel for Aramco vehicles’ online transfer, initiate online request for Aramco sticker and removal.

Liaison with Transportation Department when renewed copy of vehicle registration required.

Human Resources Assistant: 10/2013 to 04/2014:

HAKA/Saudi Aramco, Dammam, Saudi Arabia

Responsible for Saudi Aramco employees’ Timekeeping, Travel order, e-leave, Overtime reporting, company vehicle sticker.

Responsible for reviewing and concurring employees’ e-leave, ID Card request and reporting monthly man hours to Cost group.

Unit Secretary: 04/2013 to 09/2013

HAKA/Saudi Aramco, Dammam, Saudi Arabia

Assisted all admin activities under BI-10-00112, Replace Mobile Radio Projects-Eastern Projects.

Division Timekeeper: 04/2012 to 03/2013

HAKA/Saudi Aramco, Dammam, Saudi Arabia

Responsible to initiate e-leave request for Saudi Aramco employees, review their Overtime requests and process for online approval.

Review and process contractor employees' online Timesheet for approval.

Process Overtime prior approval schedule in SAP on monthly basis.

Review and process Saudi Aramco and contractor employees’ Annual/Interim leave and route for higher approval.

Process Saudi Aramco employees’ monthly time workflow for upper level approval.

Update employees' company vehicles roster.

Division Secretary: 11/2010 to 03/2012

HAKA/Saudi Aramco, Dammam, Saudi Arabia

Handled administrative support for the Sr. Project Manager and Business Administrator.

Check and process all incoming documents for the approval of Sr. Project Manager.

Coordinate with Unit secretaries to maintain and update Division’s vehicle report on a monthly basis and send to department’s transportation coordinator upon his request.

Initiate and process Gate Pass and Temporary Access as and when required.

Process contractor employees’ Overtime hours for Admin Unit In a quarterly basis.

Process Material request for the Admin Unit.

Admin Assistant: 11/2004 to 11/2010:

HAKA/Saudi Aramco, Dhahran, Saudi Arabia

Enroll employees for In-kingdom and Out-of-Kingdom courses upon request.

Initiate e-Travel request when required for the employees.

Maintain Timekeeping for regular and contractor employees.

Process Expense Report and Miscellaneous Payment Request (MPS).

Review Monthly Invoice Cost Sheets and Material Cost Report of the Division.

Unit Secretary: 02/1993 to 10/2004

HAKA/Saudi Aramco, Dhahran, Saudi Arabia

Logistic support for the preparation, consolidation and reviewing of Operating Plan, Business Plan and Mid-Year & Year-End Accountabilities.

Report contractor employees Man-hours report to Manpower Support Unit (MSU) on a monthly basis.

Submit Department Business/Training Travel assignments to Planning & Programs Supervisor.

Prepare presentation slides in PowerPoint.

Office Administrator: 02/1988 to 12/1993

Al-Eqtessad Est., Dammam, Saudi Arabia, sole agent of Saudi Arabia for Oce (Holland) brand copiers and equipment.

Prepare quotations, provides material availability and liaise with customers, order supplies, prepare invoices, handles petty cash, controls inventory of spare parts and supplies.

Prepare routine correspondence and routes completed correspondence for signatures, reviewing outgoing correspondence for proper format, enclosures etc.

Admin & Accounts Assistant: 02/1987 to 01/1988

Homepac Est., Al-Khobar, Saudi Arabia.

Prepare Quotations, receive business orders, invoice, maintain Accounts Ledger, and handles Petty cash.

Conduct Inventory control of packing materials, liaison with customers and other duties assigned by the Supervisor.

Admin Assistant: 12/1985 to 01/1987

National Plastic Co. (Ibn Hayyan), Jubail, Saudi Arabia

Worked with Project Manager to assist and support day-to-day functioning of the Manager office.

Worked with Maintenance & Product Handling Department of IBN HAYYAN on special assignment.

PERSONAL INFORMATION

Visa status - Permanent Legal Resident (Green Card Holder)

Marital Status - Married

Driving License - Holds a valid Florida State Driving License



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