Hyderabad – 500 020.
Contact Nos.: +91-924*******
Seeking assignments in Secretarial Operations / Administration with a leading organization of high repute
A competent professional with nearly 20 years of experience in Secretarial Operations, General Administration and Front Office Management.
Excellence in maintaining records, preparation of all Agendas, writing the minutes of the Board Meetings, Sub-Committee Meetings & Annual General Meetings.
Sending Extracts of the Board Minutes to the respective Departments.
Interaction with Heads of Departments on actions taken on the previous Board Meeting minutes and then preparing Action Taken Report and submitting the to Chief Operating Officer.
Hands on experience in administering the entire operations of the office, maintaining documents, liaising with other departments and keeping track of office supplies
Proficient in handling activities in coordination with the internal / external departments for ensuring smooth work.
Maintaining various statutory registers as required by the Companies Act and coordinating with the Company Secretary for the same and coordinating with Internal Auditors.
Expertise in carrying out operations / activities related to Order Processing Information System, Directors Credit Cards & Mobile Bills and ensuring the timely payment.
Assisting the top management in areas of personal & confidential matters, management and administration with full initiative & minimum supervision
Preparing confidential reports, correspondences, minutes of meeting & monitoring deadlines/follow-ups; organizing, filing & maintaining papers, documents, records, etc. in a systematic manner
Arranging & monitoring travel arrangements, scheduling meetings and daily appointments
Inspecting the areas to observe & evaluate condition, operability of facilities& structures and ensuring general upkeep & maintenance of premises
Front Office Management:
Looking after the Front Office Management, Travel Bookings & Arrangements for office Directors, taking out Boarding passes, preparation of Itinerary, tracking of payments (receivable & payable), Housekeeping, Stationery Management, Staff Welfare, Events Planning & Execution, etc.
Jan’ 2015 – till Hyderabad Race Club, Malakpet as “Sr. Manager (Secretarial)”
Apr’11 – Apr’2014 Suryalata Spinning Mills Ltd., Secunderabad as P S to Directors.
Jan’10 – Mar’11 Gowra Petrochem Pvt. Ltd., Begumpet as Executive Secretary
Oct’01 – Dec’03 Diamond Hatcheries Pvt. Ltd., Domalguda as Steno – cum – Secretary
May’97 – Sep’01 Global Electronics, Narayanguda as Steno-cum-Office Executive
Key Result Areas:
Planning & arranging Board Meetings, Sub-committee Meetings & AGMs
Preparing & distributing Agendas & Minutes to Board of Directors.
Attending the Board Meetings and noting down the minutes, transcribing them.
Co-ordinating with all the HODs.
Co-ordinating with Company Secretary in filing with Registrar of Companies.
Sending Circulars, IONs, Office Orders, Notices etc.,
Checking Department staff attendance.
Carrying out various activities such as:
oMaintaining confidential files & handling electronic filing
oPreparing time schedules, checking E-Mails and sending replies
oCo-ordinating with the Company Secretary with regard to filing from Secretarial Department.
Handling operations / activities related to:
oOrder Processing Information System
oDirectors Credit Cards & Mobile Bills and ensuring the timely payment
oBooking of Domestic & International tickets through agents / online
Assisting GM for Financial operations, fixing appointments of Chief Operating Officers and reminding the same
Making travel arrangements such as Visa processing, applying for International SIM Cards, Travel Insurance policies.
Accountable for taking dictations, drafting letters, checking mails, giving replies and moving to the concerned folders and Electronic filing.
oElectrical Consultant regarding the private power purchase.
oPlant Personnel regarding Production Reports, MIS and other statements.
oCo-ordinating with Boss family members in their personal works (ticketing etc.)
Obtaining DSCs (Digital Signature Certificates) for Directors and COO for the purpose of signing E-Forms online with Ministry of Corporate Affairs.
Maintenance of Directors Pancards, Aadhar Cards, Household cards, Voted IDS & Passports copies and photographs.
Instrumental in the preparation and releasing of orders for capital items for the expansion project and scheduling of their deliveries in line with progression of civil works at the plant site.
Pivotal in resorting to the online booking of air tickets & hotel arrangements directly with the service providers instead of the practice of bookings through agents.
Maintained a close coordination with the clients, business associates and friend/relatives (approximately 300 + members) of our Directors’ in obtaining their personal preferences, passports, visa stampings on the eve of marriage of our Executive Director at Phuket, Bangkok
Proactively interacted with Chartered flight operator and Event management staff for smooth and hastle free flying and comfortable hotel stay in Bangkok for four days and honored with an award for the same.
Proof reading of various important papers.
1996 M. Com. from CDE Osmania University
1994 B.Com. from Indira Priyadarshini Govt.Degree College for Women,Nampally ( OU)
1991 12th from New Model Junior College, Dilsukhnagar, affiliated to Board of Intermediate.
1989 10th from VMHH School, Saroornagar, affiliated to SSC.
Other Credentials: (Computer Courses)
Post Graduate Diploma in Computer Applications from NICET, Hyderabad in 2006-2007.
CTTC from NICET, Hyderabad in 2007-2008
Well versed with Fundamentals, MS-Office, MS-Windows, C, C++, Oracle, Visual Basic, Tally 7.2.
Shorthand English Intermediate (1995)– 100 w.p.m 52% scored
English Typewriting Higher Grade (1994) –45 w.p.m. 86% scored
Telugu Typewriting Higher Grade (1992) – 40 w.p.m. 78% scored
SSC Vocational Course from BSE (1989) – 71% scored
Beautician advanced course from Setwin (2004) – 78% scored
PERSONAL FORTE :
Date of Birth 21st March 1974
Languages Known Telugu, Hindi and English
Passport No. K9468835
Date of issue 08-02-2013
Date of expiry 07-02-2023
Date: 22/12/2019 Signature