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Executive Assistant Office

Location:
Basavanagudi, Karnataka, India
Posted:
December 25, 2019

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Resume:

Ashwini Prasad

Mobile: 088******** ~ E-Mail: ada46c@r.postjobfree.com

Objective

To be associated with a Progressive Organization that gives me scope to update my knowledge and skills in accordance with the latest trends and be part of a team that works dynamically towards the growth of the Organization and gain satisfaction thereof.

Seeking a position which will utilize my skills, both technical and non-technical in the growth of the organization and my career.

Summary

●Hands on experience of people management and team handling

●Proven track record of Leading, Managing and Motivating the team to achieve business goals

PROFESSIONAL EXPERIENCE

Stovekraft Limited

Personal Assistant May 2019 to date

Responsibilities:

Acting as a first point of contact to MD: dealing with correspondence and phone calls.

Managing diaries and organising meetings and appointments.

Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas.

Oversee office correspondence.

Liaise with IT, Sales, PR and HR teams.

Liaise with other executives on behalf of your manager.

Booking and arranging travel, transport and accommodation.

Organising events and conferences.

Reminding the manager/executive of important tasks and deadlines.

Typing, compiling and preparing reports, presentations and correspondence.

Managing databases and filing systems.

Implementing and maintaining procedures/administrative systems.

Liaising with staff, suppliers and clients.

Collating and filing expenses.

Y – Not Design & Mfg Inc.

Executive Assistant (WFH) June 2018 to July 2018

Responsibilities:

●Performing a variety and range from routine to complex of administrative, clerical and office duties in support of the CEO.

● Acting as a first point of contact by representing the company in a positive manner

● Assisting managers and executives with scheduling appointments and events

● Managing travel and logistics details for staff

● Assisting in interviewing and training of junior staff

●Independently sort mail and disseminate mail

● Acting as liaison between departments to facilitate communication at the executive level

● Scheduling and organizing departmental project activities

● Maintaining inventory of office supplies and equipment

● Expediting procurement of office supplies

● Preparing periodic staff movement sheets

● Managing both paper and electronic filing systems

● Ensuring that all departmental deadlines are met

●Preparing event briefing materials for executives

● Coordinating attendance of participants by managing complex schedules

● Manage office budgets and prepare budget addition requests

Visa Inc Technology Centre

Executive Assistant November 2017 to Feb 2018

Responsibilities:

●Performing a variety and range from routine to complex of administrative, clerical and office duties in support of the Vice President.

●Acting as a first point of contact by representing the company in a positive manner

● Assisting managers and executives with scheduling appointments and events

● Managing travel and logistics details for staff

● Assisting in interviewing and training of junior staff

● Preparing event briefing materials for executives

● Coordinating attendance of participants by managing complex schedules

● Manage office budgets and prepare budget addition requests

● Processing expenses, generating and managing correspondence

● Independently sort mail and disseminate mail

● Acting as liaison between departments to facilitate communication at the executive level

● Scheduling and organizing departmental project activities

● Maintaining inventory of office supplies and equipment

● Expediting procurement of office supplies

● Preparing periodic staff movement sheets

● Managing both paper and electronic filing systems

● Ensuring that all departmental deadlines are met

Sap Labs India private limited.

Executive Assistant July 2015 to Dec 2016

Responsibilities:

●Performing a variety and range from routine to complex of administrative, clerical and office duties in support of the Vice President.

●Acting as a first point of contact by representing the company in a positive manner

● Assisting managers and executives with scheduling appointments and events

● Managing travel and logistics details for staff

● Assisting in interviewing and training of junior staff

● Preparing event briefing materials for executives

● Coordinating attendance of participants by managing complex schedules

● Manage office budgets and prepare budget addition requests

● Processing expenses, generating and managing correspondence

● Independently sort mail and disseminate mail

● Acting as liaison between departments to facilitate communication at the executive level

● Scheduling and organizing departmental project activities

● Maintaining inventory of office supplies and equipment

● Expediting procurement of office supplies

● Preparing periodic staff movement sheets

● Managing both paper and electronic filing systems

● Ensuring that all departmental deadlines are met

Volvo India Pvt Ltd.

Executive Assistant June 2013 to Mar 2015

Responsibilities:

●Performing a variety and range from routine to complex of administrative, clerical and office duties in support of the Managing Director and Vice President.

●Organizing and maintaining files and records and providing day to day administrative support.

●Scheduling meetings and appointments.

●Arranging corporate travel and meetings by preparing itineraries and agendas, booking other transportation, arranging lodging and meeting accommodations (Making travel and guest arrangements).

●Arranging for meetings and conferences, including preparing agendas and making the necessary business travel arrangements.

●Arranging company dinners and answering questions and meeting requests directed to the president.

●Assisting in Technical matters & Courier correspondence etc.

●Working in a professional environment.

Karnataka German Technical Training Institute

Executive Assistant Sept 2011 to April 2013

Responsibilities:

●Performing a variety and range from routine to complex of administrative, clerical and office duties in support of the Director, Deputy Director and Joint Director.

●Maintaining a calendar of the Director's activities, meetings, and various events; scheduling conferences, travel and meetings, including coordinating room set up and preparation of agenda.

●Screening telephone calls; responding to complaints and requests for information on regulations, procedures, systems, and precedents relating to assigned responsibilities.

●Assembling and coordinating the preparation of various reports, memoranda, correspondence, and various documentation and presentation material, of a technical or confidential nature, transcribe and type minutes.

●Reviewing, researching and summarizing a variety of fiscal, statistical, and administrative information including department payroll.

●Typing drafts and a wide variety of finished documents from notes, brief instruction, or printed materials; initiating correspondence independently for signature by appropriate executive staff; reviewing materials for completeness, accuracy, format, and compliance with policies and procedures.

●Designing, establishing, organizing and maintain various administrative, reference, and follow-up file system(s).

●Participating and assisting in the preparation of the budget; attending budget meetings; monitoring expenditures and recommending budgetary adjustments..

●Recommending and assisting in the implementation of goals and objectives; implement approved policies and procedures, recommend improvements in work flow, procedures, and use of equipment and forms.

●Monitoring and enforcing program compliance with laws, rules, and regulations related to provision of assigned department services.

●May oversee the work of lower level clerical support staff as required.

●Performing related duties and responsibilities as required.

PRIOR RELEVANT EXPERIENCE

HCL Service Desk SR. ANALYST – EUC 2008 to 2009

IBM India Business Process Services Pvt Ltd, HR Executive (Payroll Support) 2007 to 2007

IBM Daksh Business Services Pvt Ltd 2005 to 2006

MsourcE [India] Pvt limited Bangalore CSE 2004 to 2005

RECOGNITION

●Part of the transition team for a project which got migrated from UK to India.

●Awarded “STAR OF THE MONTH” for Performance Excellence on 4 occasions for exhibiting boundary less behavior.

●“BEST EFFICIENCY” Award given by the Client for Q4’ 05 and 06

●“BEST TEAM” Award given by the Client for Q4’ 05 and 06

●“TEAM CHAMPION” Award given by the Client for Q4’ 05 and 06

EDUCATION

BCom – Advanced Financial Accounting and Management Accounting

PERSONAL DOSSIER

Date of Birth: December 08, 1981

Languages Known: Kannada, English, Hindi, Telugu and Tamil

Mobile: 888-***-****

Email:ada46c@r.postjobfree.com



Contact this candidate