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Executive Assistant Office

Pune, Maharashtra, India
As per company policy
December 17, 2019

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Nanda Murgan Contact No : 755-***-****

Address : Datta Mandir Road,

Adinath Nagar, Landewadi

Bhosari Pune – 411039


E-mail ID :

Job Description

Job Title

Sr. Executive Assistant cum HR & Admin Manager

Report at present

Managing Director - Software

Key Skill:

Self-starter, Go getter and taking up challenges.

Academic Qualification:

MBA – Synergy Institute Pune

B. A. – Pune Univerdity

Professional Synopsis

Prepare documentation and correspondence, memoranda and reports and gather background materials.

Make independent decisions regarding planning, organizing, and scheduling of work.

Coordinate schedules/calendaring and keep the Vice President on schedule.

Coordinate travel for the Vice President including air and hotel arrangements, ground transportation, meeting preparation (i.e. presentations, documentation, logistics, etc).

Prepare meeting packages, attend and record proceedings, prepare and distribute minutes, communicate committee decisions, and initiate and/or complete any required follow up.

Maintain records and contact information for key external constituencies including

government officials and politicians at local, regional, provincial, and national levels.

Respond to and direct requests from all. patrons, in person, via telephone and e-mail.

Assist in budget preparation, monitor expenses, reconcile credit card payments and generate web requisitions.

Day to day supervision of and related human resource functions for, clerical, administrative or office support staff assigned to the Vice President's office, if applicable.

Other duties more specific to the office of the particular Vice President supported, as may reasonably be assigned.

Knowledge, Skills and Abilities

Ability to perform and communicate in a highly professional and effective manner, in a rapidly-changing environment

Ability to work with and process confidential information with discretion and sensitivity

Excellent interpersonal and organizational skills and the ability to prioritize under pressure

Excellent verbal and written communication skills

Ability to exercise initiative, judgment and problem solving skills to complete work, take responsibility and make decisions based on solid analysis and interpretation

Ability to relate and work effectively with company employees, faculty in a cooperative and respectful manner

Proficiency in processing, database and spreadsheet, presentation, email, and electronic calendar software (i.e. MS Word, Access, Excel, PowerPoint and MS Outlook)

Core Competencies


Continuous Learning:



Leadership and Motivation:

Organizational Awareness:

Planning and Coordination:

Problem Solving and Judgement:

Results Orientation:

Service Orientation:

Teamwork and Collaboration:

Information Seeking:

Working conditions / Physical Effort

Physical effort and working conditions will be typical of an office or administrative position sitting, keyboarding, talking on the phone, looking at a computer monitor, occasional light lifting and moving from office to office for meetings.

HR & Adminstration :

Authorized :

Offer Letter

Appointment Letter

Confirmation letter

Promotion Letter

Experience Letter

Relieving letter

Exit Interview

To be the strategic HR Advisor of Business Heads, accountable for Talent Management, Employee Engagement and Business Partnering

Advice employees and managers on HR policies and procedures. Build positive relationship with managers to ensure they understand and follow all HR procedures and processes.

Ensure HR administrative support is carried out in full and to a high quality for various processes such as employee on-boarding process, confirmation, promotion, transfer, final settlement etc.

Drive annual performance review process and ensure its timely completion by effectively engaging with Business leaders.

Conducting “HR Boot Camps” to enhance employee awareness on benefits and policies of the organization.

Handling employee communication activities: internal employee newsletter, town hall meetings, pulse group sessions.

Carry out fun at work initiatives such as Employee Family Picnic, Kids’ Day, and Festive Celebration etc.

Integral part of Corporate Investigations team to handle violations of Sexual & Harassment cases, Code of business conduct, Information security cases and Fraud cases

Planning and leading Managerial Engagement forums for engaging Senior Managers


Shutham Electric Ltd – 2002–2005

Miltech Industries - 2005-2007

Parksons Packaging – 2007-2019

Educe Solutions Pvt. Ltd. – 2019 Till Date

Nanda Murgan

Date :

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