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Executive Assistant Manager

Bangalore, Karnataka, India
December 17, 2019

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Ms. S V Brunda

Mobile: +91-997**-*****

Email: LinkedIn: OBJECTIVE

Supporting business function over and above secretarial role Executing secretarial duties leveraging technical tools and automating outputs CAREER SUMMARY

Expertise in secretarial and business function practice since 1997 assisting APAC Head, EXPAT, MD & CEO, COO, CFO, CDO, Sr. VP, GM & SM in MNCs like DaVita, Wipro Ltd, Bharti AXA, Swiss Re, Infosys BPO / Alcoa and Taj Hotels PROFILE SUMMARY

Prioritize, schedule, coordinate meetings across the world, ensuring availability of necessary infrastructure for the same; representing CxO’s in their absence; preparing agendas, recording & circulation of minutes of meetings & follow-up on action- points till closure.

Coordinating external & internal communication on behalf of CxO's, liaison between the Executive & Leadership Teams to instruct and follow up on status of assignments; analysis of data to enable decision making by CxO.

Organized All-hands Meets, Sales contest, Seminars, Workshops, Corporate and cultural events

Pre and Post validation of data on a decision taken

Assisted CxO in analysis of organizational expenses – business trips, infrastructure, entertainment, etc

Verification & approval of expense claims & leave requests of direct reportees of CxO’s.

Updating management manuals, directives, reports, compile assimilate and prepare organizational charts, presentations & sensitive confidential documents.

Screening incoming calls determine the sensitivity / urgency of information, & alert Leadership Team accordingly.

Arranging and monitoring national and international travel & accommodation for CxOs & delegates end-to end.

Submitting & tracking official & personal claims of CxOs as per company’s’ policy till reimbursement.

Preliminary reading & verification of all documents before CxOs’ sign off. SKILLS & ACADEMICS

IT SKILLS SOFT SKILLS (16PF Assessment) A C A D E M I C S MS Office (Outlook, Word, Excel & PowerPoint) Learnable Master’s in Commerce (2003) Outlook Express Smart Worker Bachelor’s in Commerce (2001) Lotus Notes Adaptable Dip. Commercial Practice (1997) SAP – Concur, Business Objects Assertive Hindi BA (Basha Praveen (1992) Legal application - Serengeti Extrovert

Corel Draw, Adobe Photoshop & Page maker, Observant Accounts - Tally Optimizer

HR APP - Grey Tip


Company Service Period Reporting Manager

DaVita Care India Pvt. Ltd.


Mar. ‘17 – Dec'18 MD & CEO India

Wipro Ltd.

(Work life balance)

Mar. ’16 – Mar. ‘17

Sr. VP – Business Application Services

(based out of Chicago)

Bharti AXA General Insurance Co. Ltd.

(Shifted to Mumbai)

Jan. ’09 – Mar. ‘16 COO / CDO & CFO + MIS Reports

Swiss Re Healthcare Services Pvt. Ltd.

(Healthcare services shifted to Mumbai)

Nov. ’07 – Dec. ‘08

Country Head – Medical Reinsurance + Admin &

Vendor Management

Infosys BPO / Alcoa

(1 Year Contract with Team Lease)

Oct. ’06 – Oct. ‘07

Country Head – APAC

Alcoa India Global Business Services

Taj Gateway Aug. ’04 – Oct. ‘06 General Manager + MIS & Sales Manager Om Shanti Retreat Centre, Delhi

(Climate of Delhi)

Jul. ’02 – Jul. ‘04 Managing Director

MA Enterprises Jan. ’97 – Jun. ‘02 Managing Partner + Accounts

• DaVita Care India Pvt. Ltd.: Executive Assistant to MD & CEO – India ((acquisition)

Entrusted with E-signature of CxO’s to sign off on documents on their behalf.

Ensured deal documents are in place, once the deal is completed, tracked till center was active

Completed 6 months of backlog expense claims of 2 reporting managers within a month of joining.

Verification & approval of expense claims & leave requests of direct reportees of CxO’s.

• Wipro. Ltd.: Executive Assistant to Senior Vice President (work-life balance)

Integral part of Sr. VP’s reportees’ appraisal processes, maintained confidentiality and coordinated with HR.

Streamlined process of drafting & circulating Wipro-wide newsletters on behalf of the Sr. VP –Time Management.

Cleared 2 years’ pending expense claims of reporting manager within a month of joining.

Organized All-hands Meets & other company events

• Bharti AXA General Insurance Co. Ltd.: Executive Assistant to COO, CFO & CDO (Shifted to Mumbai)

Organized sales contests & events handled end-to-end logistics for over 120 participants in record time – resulting in significant savings was recognized - promoted as Assistant Manager.

Executed MIS requirements of CDO; this included daily, monthly, quarterly & annual reports by collating, analyzing business numbers with timeline comparisons.

Analyzed sales data to identify teammates eligible for monthly / quarterly incentives & recognition. – HR.

Liaised between IT & sales team to streamline reporting structure revamped SAP-based automated module.

Assisted CFO in analysis of organizational expenses – business trips, infrastructure, entertainment, etc

• Swiss Re Healthcare Services Pvt. Ltd.: Executive Assistant to Head – Re-insurance + EXPAT (shifted to Mumbai)

Had access to reporting manager’s email and communicated on his behalf.

Tracking staff attendance & leave records, induction for new recruits and smooth on boarding process – HR

Organizing corporate events, tracking staff attendance & leave records, induction for new recruits.

Took up Admin & Office Maintenance and Vendor Management as additional responsibility.

• Infosys BPO: Executive Assistant to Country Head – APAC, Alcoa India Global Business Services (1 Year Contract)

Inspected quarterly on HR, IT, AP, AR, FP&A, SOPs, reports & deliverables by Infosys Managers are compliant with standards of Alcoa Governance Model – helped in achieving 98% accuracy in documentation.

Being the owner of Alcoa Portal of Asia Pacific, updated all achievements, reports & activities in Alcoa portal for US corporate office reference.

Managed critical financial data & other confidential information w.r.t. research on net – Bloomberg.

Collated SOWs from Infosys Managers; interacting with Alcoa counterparts of Pittsburgh & Australia

• Taj Gateway Hotel, Residency Road: Executive Assistant to GM, SM + MIS

Monthly / yearly Performance Report of hotel was sent to Mr. Raymond Bickson - MD & CEO of Taj Hotels and Resorts through SM & GM - received appreciation letter for Reliability.

Conducted SWOT & Service Centre analysis, provided business leads from city events to Sales team, maintain confidential data - Fostered business.

Prepared & circulated department-wise daily reports, based on customer review, resulted in immediate corrective action – Taj Gateway was awarded with three TABE awards that year.

Started Service Centre, trained & managed team of 3.

Digitalized brochures of lodging, restaurants, outdoor-catering & corporate events, e-greetings to guest by leveraging technology – Cost Cutting

Collate, analyze & presented MIS reports on a monthly, quarterly & annually – own initiative.

• Om Shanti Retreat Centre, Delhi: Secretary to MD (Delhi climate)

Obtaining appointments with Government Secretariats, Ministry of Education & Rural Development for tie-ups

Managed workshops, seminars & conferences – finalizing topics, scheduling & coordinating with faculty.

Converted transparency slides to PPTs, initiated activities for development of school children.

• M. A. Enterprises: Secretary to Managing Partner + Accounts Assistant

Digitized correspondence shifted book of accounts to Tally & trained accounts team.

Involved in everyday operations, generated reports, filed taxes, C forms, payment tracking & follow-up. ORGANISATIONAL EXPERIENCE

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