Sign in

Document Controller / Admin Assistant

Dubai, Emirate of Dubai, United Arab Emirates
6000 AED
December 17, 2019

Contact this candidate


Muzammil sharief Page * of *



Mobile: +971*********


Skype: muzammil6141

Location : UAE


To seek a challenging career in an organization wherein, I can utilize my skills and knowledge & experience towards growth of the organization and self.

Professional Experience: (Above 9 Years of Work Experience) Duration: From 01st April, 2019 – 20th November, 2019 Employer: JS Traders (Supplier of Building and Construction Materials) Position: Administration In-charge

Location: Hyderabad, Telangana, INDIA

Job Responsibilities:

Plan and coordinate administrative procedures and systems.

Keep updating seniors about day to day business activities.

Recruit and train personnel and allocate responsibilities.

Assess staff performance and provide coaching and guidance to ensure maximum efficiency.

Ensure the smooth and adequate flow of information within the company to facilitate other business operations.

Manage schedules and deadlines.

Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.

Monitor costs and expenses to assist in budget preparation.

Oversee facilities services, maintenance activities and tradespersons.

Organize and supervise other office activities (recycling, renovations, event planning etc.)

Preparation of Attendance Sheet, Salary Slips of the employees.

Keep abreast with all organizational changes and business developments.

Perform other duties as required.

Duration: From 22nd Dec, 2018 – 04th Feb, 2019

Employer: AlManzil AlMassi Co. Ltd. (H.O.: Jeddah, Saudi Arabia) Position: Document Controller (Aramco Approved)

Project: Upgrade Security Facilities at Uthmaniyah and Hawiyah Client: SAUDI ARAMCO

Job Responsibilities:

Supervise recording all documents of the project.

Responsible for maintaining Hard and Soft copies of Quality Department documents.

Reporting to Project Manager.

Provide assistance to Project Manager and Quality Manager.

Coordinate with All departments at Project Site.

Coordinate with SE&PED Division of Saudi Aramco. Muzammil sharief Page 2 of 4

Preparation and Submission of the Documents to SE&PED as per requirement of the Project.

Attend Weekly Progress Meeting with SE&PED.

Arrange Interview Schedule with SE&PED for Quality & Safety Personnel.

Performs other duties as assigned by Managers.

Duration: From July 2015 – December 2018

Employer: ARABTEC Construction LLC. (H.O.: Dubai, U.A.E) Position: QA/QC Document Controller (Aramco Approved / ID # 8158490) Project: Expand Dhahran Residential Community – Package # 5, 380 Villas Client: SAUDI ARAMCO

Job Responsibilities:

Supervise recording all received documents and ensure all documents are kept in safety.

Reporting to QA/QC Manager.

Provide assistance to QA/QC Manager in preparation of documents i.e. MOM, MQMR, Method Statement, ITP & Checklist and others as per requirements.

Provide assistance to QA/QC Inspectors in Preparation of NCR’s.

Operating QMIS for Raising RFI’, replying for Inspected RFI’s and Issued LBE’s by Client.

Responsible for establishing and maintaining documents control system.

Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties.

Maintaining a tracking facility to enable documents to be updated easily.

Providing document control assistance to the project team as required.

Issuing and distributing controlled copies of information.

Responsible for maintaining Hard and Soft copies of Quality Department documents.

Coordinate all Quality Issues with other department.

Maintaining Quality staff attendance, daily reports and personnel correspondence records.

Preparation of Vacation Plan and Organization Chart of Quality Department.

Maintaining Excel Logs for all documents of Quality Department.

Scanning in all relevant documents.

Preparing daily, weekly and monthly reports.

Maintain confidential records.

Knowledge of Aramco Project Record Book requirements and Handing over Procedure.

Performs other duties as assigned by QA/QC Manager. Duration: From January 2012 to July 2015

Employer: Nesma & Partners Contracting Co. (H.O.: Khobar, Saudi Arabia) Position: QA/QC Document Controller

Project: Jabal Omar Development Project (Makkah-Al-Mukarramah) Client: Jabal Omar Construction Co. & Hill International Saudi Arabia Job Responsibilities:

Deals with all the documents of QA/QC Department and make sure that they are kept at their specific place.

Keeping Track of RFI’s, MIR’s, NCR, Site Instruction, Snag’s, etc., regularly in Excel Logs with latest revision and supersede the old revision for reference.

Preparing Weekly / Monthly Reports of RFI’s.

Handled the tasks of scanning hard copies to create electronic copies (RFI, MIR, NCR, Site Instruction and Snag List).

Validate all the files and control all the documents and ensure that all the files have the specific name, no errors will be there and complete checked before filing. Muzammil sharief Page 3 of 4

Maintain and records all important project documents into Electronic Document Management System


Check all the documents with QC Inspectors before making their submission to consultant.

Co-ordination / follow-up with Consultant Inspectors regarding approvals and rejection of Inspection requests.

Communicate effectively with Technical Document Controller on the status of Drawing Submittals, Document Transmittals, Material Submittals, Method Statements, ITP’s, RFI’s, and Lab Test Reports & Other Technical Data to Consultant / Project Management.

Organize necessary filing and archiving of technical documents.

Maintain filing system & monitoring filing system to ensure accuracy.

Provide all documents on time as required.

Performs other duties as required.

Duration: From May 2011 to December 2011

Employer: Mubarak Rashid Buainain General Contracting Est. (H.O.: Jubail, Saudi Arabia) Position: Admin Assistant & Document Controller

Job Responsibilities:

Provided secretarial and administrative support for the manager in preparing and issuing correspondence, purchase requests and others.

Sorting and recording of incoming and outgoing mails.

Preparing various reports, administrative and business correspondence.

Maintain and manages all important documents and assures that it is easily accessible and stored.

Maintenance of filing system, attendance to matters involving office supplies and stationeries.

Overall control of incoming & outgoing material and maintain records.

Preparing Purchase Order, Delivery report and Cash Invoices and Maintain Cash.

Complete forms in accordance with company procedures.

Performs other duties as required.

Duration: From July 2009 – Feb 2011

Worked as a Volunteer/Promoter

Hyderabad, INDIA

Job Responsibilities:

Providing Face to Face Costumer Service.

Making good relationship among the customers.

Explain details about the products.

Sales of the products.

Receiving Costumer Feeding and Forward to Supervisors.

Performs other duties as required.

Educational Qualification:

Bachelor of Commerce from Anwar-ul-loom College affiliated to Osmania University of Hyderabad - Telangana, India (Year 2009).

Technical Qualification:

Diploma in IOSH (Institute of Occupational Safety and Health)

Diploma in Computer Hardware.

Type Writing.

Muzammil sharief Page 4 of 4

Computer Skills:

Operating System : Windows-any platform

MS-office : Word, Excel & Power point

Internet Communication : Outlook & Internet Explorer

Knowledge of QMIS – Quality Management Inspection System Ability to:

Hardworking, Dedicated, Punctual & Committed.

Willingness to assist in work & to accept responsibility in the interest of the team.

Maintain confidential information and records.

Collect and compile information for a variety of reports.

Type at a speed necessary for acceptable job performance.

Work independently in the absence of supervision.

Communicate clearly and concisely, both orally and in writing. Personal Information:

D.O.B : 01/01/1989

Nationality : Indian

Marital Status : Single

Languages Known : English, Hindi, Urdu and Arabic

Passport : Valid Indian Passport

Country Visited : 1. Kingdom of Saudi Arabia

2. United Arab Emirates


Updating computer skills, browsing Internet, playing and watching cricket Declaration:

I hereby declare that the information furnished above is true to the best of my knowledge.

(Mohammed Muzammil Sharief)

Date: 04th December, 2019

Place: Dubai, UAE

Contact this candidate