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Executive Assistant Administrative

Location:
Toronto, ON, Canada
Salary:
50,000
Posted:
December 20, 2019

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Resume:

JESSICA LOH

Apt ****, *** Yorkland Road, Toronto, Ontario, M2J 0B4

Mobile: 647-***-**** Email: ada37x@r.postjobfree.com

Executive Assistant

SUMMARY OF QUALIFICATIONS

Experienced in administration and secretarial field for more than 20 years with optimistic, patient, flexible and reliable attitudes

A dedicated and self-motivated administrative professional offering significant experience in self-directed positions requiring secretarial and administrative abilities

●Experienced in organizing and arranging meetings and events about venue, budget, agenda and attendance

●Compose reports, presentation for meetings and meeting minutes

●Document updates /archive files, materials, data entry/system

●Schedule travel arrangement and coordinate accommodation

●Proven ability to work under pressure handling multiple tasks to ensure timely completion

●Team player with proven leadership qualities and abilities

●Proficient in Microsoft Office: Word, Excel, PowerPoint and Outlook

●Fluent in Cantonese, English, Mandarin, Hakka and Malay

WORK EXPERIENCE

Administrative Assistant April 2019 – July 2019 (contract)

KPMG Management Services LP

-Proactive and independent management of executive calendars and contact database.

-Develop an expertise and knowledge of the business and the firm’s practices, policies and procedures.

-Works behind-the-scenes to manage event preparation logistics, delegates and plays a key role in disseminating event information

-Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.

-Plan and coordinate cost-effective travel arrangements and itineraries for individuals and groups using Concur

-Coordinate meetings, conference calls, video conferences, net meetings, and events organizing, etc., organize materials and take minutes.

-Assist in the preparation and submission of time and expense reports.

JESSICA LOH

Mobile: 647-***-**** Email: ada37x@r.postjobfree.com

Officer

Hong Kong Stock Exchange and Clearing Limited Dec 2017 – June 2018

-Provided full spectrum of assistant support to Department and the team, including but not limited to calendar management, travel booking, client contact management and ad hoc project

-Prepared reports, power-point presentations and meeting minutes for internal and external stakeholders

- Dictated the meetings into script

- Prepared confidential documents for listing committee meetings on weekly basis

Executive Assistant to Managing Director

Deloitte Touche Tohmatsu Feb 2017 – Dec 2017

-Directly report to the Regional Managing Partner's Office and support Regional Managing Director

-Managed schedule, coordinate meetings and personal matters, and prepare meeting agenda and minutes

-Responsible for making travel, accommodation and logistics arrangement

-Handled HR issues such as conducting interview for the first screening, prepared agreements and documents for new comers

Executive Assistant to SVP

MetLife Asia Limited Oct 2014 – Oct 2016

-Support Vice President and team members of Digital team by conducting calendar management, scheduling for internal and external meeting coordination and travel arrangements, and collaborating with multiple departments in improving overall quality and efficiency

-Quarterly review the level/quality of service/cost of travel agent and comparing with other outcome of comparison

-Handle expense reports, conducted reconciliations, and write description for individual expenditures and analysis the data avoid discrepancies arise

-Arranged weekly team meetings, agenda, focusing on targets and achievements.

Executive Secretary to Regional Director

Prudential Corporation Asia Apr 2009 – Mar 2014

-Support to Regional Director, 2 Directors and 15 Finance Team members of Cash and Capital Management by conducting calendar management, scheduling for internal and external meeting coordination and travel arrangements, and collaborating with multiple departments in improving overall quality and efficiency

-Semi-annual review the level/quality of service/cost of travel agent and comparing with others to save money for the company

-Record, transcribe and distribute minutes of meetings.

-Collecting the data from Bloomberg in monitoring the exchange rate trend on major currencies submit to Finance Team in order to avoid foreign exchange risk

JESSICA LOH

Mobile: 647-***-**** Email: ada37x@r.postjobfree.com

Personal Assistant to Head of Finance, Schneider Electric Mar 2004 – Mar 2009

Executive Secretary to CEO, Intergen (HK) Limited Mar 2001 – Dec 2003

Executive Assistant to Partner, Arthur Andersen and Co. Jun 1997 – Oct 2000

EDUCATION

Certificate in Company Law and Company Secretarial Practice Mar 2003

Hong Kong Management Association

Bachelor of Arts in Economics Sep 1992

York University, Toronto, Canada



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