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Document Control Project

Qibla, Kuwait City, Kuwait
December 13, 2019

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w Nirmala D’souza w +965-********


Over 12 years experienced in the various field including, Oil and Gas projects. I have worked with project management team. I have experienced in EDPR (engineering documents progress report) and project management activities worked in computerized “Engineering Procure and Contracts (EPC). I have knowledge of engineering construction progress report. I am familiar with discipline/Phase Engineering Design, Construction, Procurement, and Commissioning. Experienced in document control procedure, developed various method regarding, Secretary and Document Control progress activities and performance, developed document control register for incoming and outgoing documents records and reports.

I have experienced as Secretary includes contracts related activities, processing of public works contracts; Consistency check and cross referencing for contract clauses. I managed copies of the contract documentation and supplementary letters. Experienced in contracts and associated documents for construction and maintenance.

Well acquainted with various contracting method and contract type.

Contractual record keeping, scanning, filling, maintaining and regularly updating various log register and updating with contractor and subcontractor contracts and Vendor related documents.

Compiling & Filling Bids / Contracts Documents.

Performing other administrative tasks related to a specific in accordance with the team requirements.

Assisting supervisor with the pre and post contract activities like Tender preparation, Bid Evaluation, Bid Clarifications, Contract preparation, Preparation of Adjustment Order etc.

Coordinating with different disciplines as when required.

Key Competencies

Verbal and written communication skills

Attention to detail


Planning and organizing

Time management

Interpersonal skills

Customer-service orientation



Professional Skills

Windows 98 / 2000 / XP - Operation System

Visual Basic 6.0 - Programs Software

Microsoft Software - Access, Excel, MS Office and Power Point

Good Keyboard speed in English

Familiar with any Computers program and internet browsing "learning quickly"

Employment History:-

WorleyParsons – 14th November 2011 – At Present

KOC- 1761 Project Water Injection Treatment Plant,

1.Presently working as a "Senior Secretary" in Worley Parsons Company (KOC Project) from 14 November 2011 to till date.

I was responsible all kind of secretarial related activities on the projects. I was handling all projects documents, making new letters, memos, receiving documents, distributing and notifying the related department. Also, downloading and uploading the document into web SharePoint, making weekly status report for management review progress. Coordinating with engineers and out of Kuwait offices involved with the Joint projects. Printing and Preparing tender documents filing for client submission. Keep updating the records regarding, incoming documents log and outgoing documents log.

Making summary & presentation related to the documents progress report. Providing assistance to contract administrator related to the contracts documents. I am drafting letters, memos for responding to contractor. Keep maintaining the project documents database.

2.Worked as a "Secretary" in TRADE LINKS Company (Kuwait) from 15 August 2010 to 30 October 2011.

I have worked as Secretary in Trade Links Company in Kuwait. I was involved in Management level and Contracts related activities on the project. I was handling all project documents and operated various ms applications like Ms. Excel, Words, Power Point and Access software and excel log. Managing project data entry and updating project log. Coordinating and providing assistance to all discipline. Logging, tracking, engineering and contracts documents and maintain the project documents records. Receiving and submitting the project documents.

3.Worked as a "Secretary" in Burgan Company (Kuwait) from 10 December 2007 to 08 August 2010.

4.Worked as a "Secretary" in Al Lazzaz Transport (Kuwait) from 20 Feb 2007 to 31 Nov 2007.

Working as Secretary: " Offer Letters, Preparing Contract, Handling the visa and to communicate with employees when arrive to make a booking, Failing the all document, Personnel actions for Transfer, Warning, Increment, Termination and Resignation, Overstay, checking with each employees who is coming for question.

Prepare and manage correspondence, reports and documents.

Organize and coordinate meetings, conferences, travel arrangements.

Take type and distribute minutes of meetings.

Arrange and confirm appointments and Organize internal and external events.

Handle incoming mail and other material.

Set up and maintain filing systems and set up work procedures.

Collate information, maintain databases.

Communicate verbally and in writing to answer inquiries and provide Information.

Coordinate the flow of information both internally and externally.

5.Worked as a "Receptionist” in Varna (Near Hotel Kidiyoor, Udupi, India) from 01 May 2005 to 30 Nov 2006.

Receive, direct and relay telephone messages and fax messages.

Direct the First Nations Members and the general public to the appropriate staff member.

Pick up and deliver the mail.

Open and date stamp all general correspondence

Maintain the general filing system and file all correspondence

Assist in the planning and preparation of meetings conferences and conference telephone calls.

Provide word-processing and secretarial support.

Coordinate the repair and maintenance of office equipment.

Answer all incoming calls and handle caller’s inquiries whenever possible.

Re-direct calls as appropriate and take adequate messages when required.

Personal Detail:-

Name : Nirmala D'souza

Date of Birth : 09 May 1984

Gender : Female

Nationality : Indian

Contact No : 009**-********

Language Known : English, Hindi, Arabic, Kannada & Konkani

E - Mail :

Visa Status

Article : 18 (Transferable)

Civil ID No. : 284*********

Expiry On : 23 March 2020

Passport Details

Passport No. : K - 2083298

Place of Issue : Kuwait

Date of Issue : 04/11/2011

Date of Expiry : 03/11/2021

Educational Qualification

H.S.C (Higher Secondary Certificate) from Pre University Education in 2001.

S.S.C (Secondary School Certificate) from St. Mary's High School in 1999.

B. A (Bachelor of Arts) Degree from University of Mysore (India) in 2004.

Technical Qualification

Diploma in Computer Application from SAS Computer Education (Karnataka, India)

Excellent planning, analytical and problem solving skill. Demonstrated experience in project team development.

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