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Document Controller

Location:
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
Posted:
December 16, 2019

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Resume:

SUBHANA HABEES

Secretary / Document Controller

055-*******, 050- 2242528, 050- 5250562

Nationality

:

Indian

Religion

:

Islam/Muslim

Profession

:

Secretary / Document Controller

Visa status

:

Residence Visa

Marital status

:

Married

Contact number

:

055-*******,050-******* & 050-*******

e-mail

:

ada24e@r.postjobfree.com,

Career Highlights

I have an advance knowledge in computer application which includes Document Management System through EPFM, Erica FileMaker Pro,Aconex, Ms-Office, Ms-DOS, Windows98, Windows XP, NIX Computer Languages C, C++, COBOL, Oracle, Java, Visual Basic & Visual FoxPro, Ms-Word, Ms-Excel, Front Page & Power point, Oracle, Ms-Outlook,. I have knowledge in Educational Management Software. I have more than 8 years of experience as Secretary and Design Coordinator. I have involved in many projects in infrastructure and high-rise buildings.

Detailed Experience

September 2013 –January 2019

Parsons, Abu Dhabi, UAE

Senior Document Controller

Projects Involved:

●Parsons Headquarters Project(Temporary)

Abu Dhabi

●Health point(Temporary)

Abu Dhabi

●Reem Oasis

Dubai

●Etihad Rails

Abu Dhabi

Duties and Responsibilities:

Responsibilities include control of all project correspondence in accordance with corporate procedure, setting-up and maintenance of active filing system, apart from other secretarial

routines.

-Receiving & submitting documents.

-Preparing letters and transmittals.

-Generating Reports in FileMaker Pro

-Responsible to ensure proper registration, receiving, distribution, filing and archiving of project engineering documents in accordance with the Engineering Document Control Manual Procedure

-Server Back up

March 2004 – July 2012

AECOM Middle East, Abu Dhabi, UAE

Project Secretary / Document Controller

Projects Involved:

●Etihad Towers Project

Abu Dhabi

●Jumeirah Beach Residence Site Wide Infrastructure & Road works - Dubai

●Jumeirah Beach Residence-The Marina Bridge No.1

Dubai

●Dubai Healthcare City – Roads and Infrastructure

Dubai

Duties and Responsibilities:

Responsibilities include control of all project correspondence in accordance with corporate procedure, setting-up and maintenance of active filing system, apart from other secretarial

routines.

-Receiving & submitting documents.

-Preparing letters and transmittals.

-Attending phone calls.

-Managing Documents as per the Company’s requirements.

-Preparing time sheets.

-Preparing Monthly Invoices to the Client.

-Arranging Transportation.

-Numbering of project documents in line with the appropriate procedures and numbering systems

-Responsible to ensure proper registration, receiving, distribution, filing and archiving of project engineering documents in accordance with the Engineering Document Control Manual Procedure

-Establish Document Control and Electronic Data Management System like creating and maintaining own database access.

-Checking design drawings properly before issuing to Clients (Title Blocks, Clouded Revisions, Printing to PDF)

-Helping/Giving assistance to other projects in checking design drawings for urgent submission deadline

-Preparing organization chart and deployment schedule.

-Coordinate meetings within the company enable to meet submission deadlines and regarding document issues

-Responsible to Update/Encode and Maintain all necessary registers and document files

-Updating of comments/response received from Client, Sub-Contracts and Certifying Agency

-Prepare and maintain receive/issue/log incoming and outgoing reports, documents, design drawings, material samples, RFI’s and other report prepared by for or by the Project Team in connection with the project.

-Receive/issue/log incoming and outgoing communication, letters, important emails, faxed, official communication, transmittal notices and ensure proper distribution.

-Maintain a comprehensive log of all submittals and other site documentation in an organized and user friendly manner to facilitate with retrieval documentation.

-Monitoring all the project documents by preparing a daily status report to ensure issuing the proper reply within the contractual review period.

-Ensure proper storage of documents in electronic and hard copy formats.

-Archive project documentation with indexing, cataloguing and store properly labeled files and material samples

-Decide and do action for queries on emails, phone calls in behalf with the Project Manager. Mostly coordinate with Senior Discipline Managers for what task they have to do most/urgent that needs immediate action.

-Drafting and typing General Correspondence and reporting Directly to Project Director/Manager

October 2003 to February 2004

Clifton Coney Stevens Project Consultant, Dubai UAE

Secretary

Duties and Responsibilities:

-Receiving, registering and distributing incoming documents.

-Scanning and hyperlink the project document.

-Preparing outgoing correspondence.

-Co-ordination with site staff regarding the open correspondence.

-All routine office works including filing.

April 2003 to November 2003

R.NEELAKANTAN & CO. (CHARTERED ACCOUNTANTS) India

Secretary cum Accounts Assistant

Duties and Responsibilities:

-Prepare and maintain receive/issue/log incoming and outgoing reports, documents and other report prepared by for or by the Project Team in connection with the project.

-Scanning and registering the documents

March 2002 - to March 2003

Higher Education Dept of Higher Education

Software Programmer

Duties and Responsibilities:

-Prepare software for Higher Secondary Education.



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