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Document Controller

Location:
Dubai, Emirate of Dubai, United Arab Emirates
Salary:
6500
Posted:
December 16, 2019

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Resume:

CV of Cielito Fajardo Page * of *

Cielito L. Fajardo

Al Muraqqabat Dubai UAE

Contact No. : +971**-*******

Visa Status: Employment/Residence (NOC provided)

E-mail address: ada21i@r.postjobfree.com

With UAE Driving License

Career Summary:

Professional Administrative, Secretarial Skills and Document Controller Experience

Establishing of management trackers/ registers for the documents

Proficient in Microsoft Office (Word/ Excel/ Outlook/Powerpoint)

Document control and management filings

Manage and handles reception area

Ability to multi-task effectively and work on own initiative with limited supervision Work Experience:

AIM Project Development Consultant – Trakhees – Dubai, UAE September 2017 – Present

Project Administrator/ Secretary/ Document Controller/ Receptionist Project Team:

Project: Balqis Residence – Palm Jumeirah

Maintains highest level of confidentiality with regards to information in/out of the office.

Document control and management filing. Provision of complete system of record for managing information from the field to the back office.

Coordinate all activities (incoming and outgoing) related to the Document control procedure, including technical documents, drawings, reports and commercial correspondence.

Encoding document data into standard registers ensuring that the information is accurate and up to date.

Formatting Report’s, Correspondences and Transmittals in the company’s standard forms.

Maintain updated records of all approved documents and drawings and their distributions for ease of retrieval.

Generate the various document control reports as required.

Maintaining files, control logs, uploading records of all the contacts, drawings, reports, books and CDs in the Project Folder and Prolog Software and as required by the Project.

Handling new projects.

Mentored and trained Document Controllers in project document processes.

Assisting the project team when necessary - liaising with Consultant and Contractors and arranging meetings and maintaining calendar for the project activities.

Reimbursement and claim of expenses for the Team.

Liaise between internal and external contacts to obtain information and updates on various projects.

Coordinating and ordering stationery and office supplies and ensures proper usage and inventory.

CV of Cielito Fajardo Page 2 of 3

Ensures that leave request forms are signed/approved and forward to HR for information and reference.

Projacs International – Dubai, U.A.E.

June 2014 – September 2017 (3 Years)

Secretary and Document Controller

Secondment Staff:

Project: Balqis Residence – Palm Jumeirah

Reporting directly to the Project Manager.

Maintains filing system - store, retrieve and integrate information for distribution.

Preparing Correspondences, Transmittals, weekly meeting Agenda and Minutes of Meeting for the Client, all concerned Parties and related Authorities.

Handle multiple Project Plans & Drawings from various sub-contractors and consultants for transmittal, submissions of commented shop drawings and documents.

Maintaining of all Master Document Register in the System and the Document Numbering System List.

Monitored and managed all Document Registers ensuring that it is kept up to date with latest information of Incoming and Outgoing Documents/Comment Sheets.

Act as an HR on site for monitoring the time in/out of the Engineers/Inspectors/Architect and preparing weekly attendance and monthly overtime.

Attending phone calls and giving instructions to the utility assigned in our office.

Coordinate all activities related to the Document control procedure, including technical documents, drawings, and commercial correspondence.

Ascertain weekly submission of particular document to the Client.

Input document data into standard registers ensuring that the information is accurate and up to date.

Khatib & Alami Consolidated Engineering Company – Dubai, UAE November 2007 – May 2014 (7 Years)

Head Office:

Assistant of the PA of the Managing Director.

Support the head office management team in day to day duties.

Telephone screening and dealing with or responding to queries.

Maintains highest level of confidentiality with regards to information in/out of the office.

Books conference rooms and helps in preparing meeting agendas.

Converts staff CV’s to company’s format for Client’s reference.

Introduce the company's document system to the newly hired Document Controllers.

Ensures that leave request forms are signed/approved and forward to HR for information and reference.

Coordinating and ordering stationery and office supplies and ensures proper usage and inventory.

Project Team:

Project: Bay Square at Business Bay (13 Towers)

Maintains highest level of confidentiality with regards to information in/out of the office.

Document control and management filing. Provision of complete system of record for managing information from the field to the back office.

CV of Cielito Fajardo Page 3 of 3

Coordinate all activities (incoming and outgoing) related to the Document control procedure, including technical documents, drawings, reports and commercial correspondence.

Encoding document data into standard registers ensuring that the information is accurate and up to date.

Formatting Report’s, Correspondences and Transmittals in the company’s standard forms.

Maintain updated records of all approved documents and drawings and their distributions for ease of retrieval.

Generate the various document control reports as required.

Maintaining files, control logs, uploading records of all the contacts, drawings, reports, books and CDs in the Project Folder and Prolog Software and as required by the Project.

Handling new projects.

Mentored and trained Document Controllers in project document processes.

Assisting the project team when necessary - liaising with Consultant and Contractors and arranging meetings and maintaining calendar for the project activities.

Reimbursement and claim of expenses for the Team.

Liaise between internal and external contacts to obtain information and updates on various projects.

Coordinating and ordering stationery and office supplies and ensures proper usage and inventory.

Ensures that leave request forms are signed/approved and forward to HR for information and reference.

Educational Attainment:

College:

Year 1999 – 2003

UNIVERSITY of PERPERUAL HELP RIZAL – DALTA SYSTEM – PHILIPPINES BACHELOR OF SCIENCE IN EDUCATION

(4 Year Course)

Personal Details:

Languages : English and Tagalog

Citizenship : Filipino

Civil Status : Single

Visa Status : Employment Visa



Contact this candidate