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Executive Secretary/ Administrator

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
December 10, 2019

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S. N. Kanthi Rekha

Contact: +971-**-******* /50 1202434, Email EXECUTIVE SYNOPSIS

Certified Human Resources & Management


Highly accomplished professional with over 12


of experience in Administration and Executive


Possessing valuable insights to implement best

practices to achieve business excellence.

Adept at working in high pressure environment

with strict deadlines and multiple deliverables.

Proven skills in enhancing overall administration well versed with efficiently handling all

activities involving staff team building, client’s interactions and co ordinations with Internal

and External departments.

Demonstrated ability to manage Human

Resources related tasks and provide effective

guidance to a team of professionals and support


Superior Communications and Interpersonal

skills, with an ability to interact with a wide

range of people.

Excellent public relations and presentation


Areas of Expertise

Office administration / Executive


Time Management and ability to

learn quickly and adapt to changing


Team player with excellent

interpersonal relations dealing

effectively with people at all levels.


Certified Human Resources

Professional from American

Certification Institute – 2019.

Certification in Human Resources

and recruitment from Nadia Training

Center, Abu Dhabi – UAE 2017.

Master’s in Public Personnel

Management from Osmania

University, Hyderabad – India 2005.


Proficient in achieving company expectations.

Received letters of appreciation.


Falcon Oil & Gas B.V – Abu Dhabi (August 2018 to Present)

(ONGC Videsh – IOC – BPRL Venture)


Key Deliverables;

Administrative point of contact between the Executives, Shareholders, Clients and Vendors. Coordinate office activities and operations to secure efficiency and compliance to company policies.

Completes a broad variety of administrative tasks for the Country Manager, managing an extremely active calendar of appointments; completing expense reports, composing and preparing correspondence, arranging agendas, Minutes of Meetings etc. handling constantly changing priorities and schedules in a high-pressure and dynamic work environment.

Handle complete recruitment process, including the on boarding and visas related tasks of the employees and their family members and prepares renewal/cancellation of visa.

Maintain personnel files, attendance, leaves, over time of the staff.

Liaise with insurance company for health insurance application, renewals and cancellations for all staff.

Handle requests for information and resolve administrative issues.

Helping Country Manager prepare for meetings. reading and analyzing incoming memos, submissions, and distributing them as needed.

Manage schedules/travel arrangements/appointments for the upper management and other Executives.

Submit timely reports. Create and update records and databases with personnel and other data. Responsible for submitting, organizing and filing the invoices, reimbursements, petty cash, and other expenses.

Implement and improve office Policies and Procedures.

Handling executives’ requests and queries appropriately. Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc and keep minutes of the meetings.

Maintain electronic and paper records ensuring information is organized and easily accessible. Handle confidential documents ensuring they remain secure. BDO Chartered Accountants & Advisors (May 2011 to April 2018) Administrator / P.A to Partner

Key Deliverables;

Leading the organization and managing the staff in administration related work.

Knowledge in Government and Private tendering / bidding procedures.

Managing Partner’s diary and appointments, preparing letters, presentations and reports.

Organize travel schedules and accommodation for Partners.

Maintain employee information and monitoring attendance & timings of staff. Update employee timesheet and vacations.

Coordinated with companywide trainings to ensure all members attend and complete the training.

Onboarding and Offboarding of employees joining or leaving the organization.

Liaison with individuals, organizations etc. on behalf of the organization.

Liaise with insurance companies.

Document human resources actions by completing forms, reports, logs, and records.

Comprehensive maintenances of files, records and supplier accounts.

Arrange meetings, preparing agendas, drafting, typing and dispatching correspondence on behalf of Partners.

Provide support to the management on executive level, handling confidential information, executing company policies and objectives etc. Synovate FZC LLC / IPSOS (October 2009 to January 2011) Interviewer – Abu Dhabi Tourism Authority

Key Deliverables;

Meeting and interviewing travelers and tourists about their experiences in Abu Dhabi.

Taking feedback, suggestions and complaints from the tourists; forwarding them to the concerned department.

House of Cars Group (March 2007 to September 2009) Office Administrator

Key Deliverables;

Managing administrative duties including correspondence and office communication in an efficient manner. Administering routine office management functions.

Arranging domestic and international flights for company staff.

Handling the first level of the interviews in the recruitment process.

Responding to customer inquiries regarding prices, terms & conditions of services

Extending and confirming services in accordance with company standards and practices.

Dealing with multicultural clientele; resolving their queries and complaints through effective communication.

Regularly following up on customer feedback; develop excellent rapport with the same and ensure customer loyalty and retention. Maintaining client relations and ensure customer satisfaction.

Dealing with vendors and maintaining corporate relations.

Organizing CEO’s schedule, meetings and appointments and performed other duties as assigned by the management.


Proficient in MS Office.


Date of Birth : 26th June 1980

Nationality: Indian

Language known: English, Hindi, and Telugu

Reference: Available upon request

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