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Document Control Engineering

Location:
Calgary, AB, Canada
Posted:
December 08, 2019

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Resume:

HIGHLIGHTS OF QUALIFICATIONS:

Managed the Life Cycle of all documents/drawings and redlines; collaborated with cross functional teams throughout various departments.

Addressed and fixed 23 years of document management problems, pointed out all KPI’s to IT surrounding EDMS and saved the company $70,000 a year in back drafting services.

Delivered coaching and training to staff on proper use of EMDS and promoted the importance of proper data capture. Created drawing standard & FAQ’s and other cheat sheets.

Stakeholder collaborated with many stakeholders collecting input and received feed back

Created deliverables such as managing release and control of updates to project including documentation/drawings, workflows, procedures, guidelines, Nomenclature & Drafting Standards; implemented consistent quality control polices.

Performed audits on EDMS System & all Engineering firms work ensuring alignment to Standards.

Functioned as Database Administrator & provided troubleshooting expertise

Travelled globally to provide training on company standard expectations. Managed and trained the turnover expectations of all equipment tagging data from engineering firms and manufacturing.

Hosted workshops and conducted business interviews; developed improved information management taxonomy.

Interviewed candidates for hiring process to develop highly productive team. Trained and offered ongoing team support through consistent lunch and learns and with an open door policy.

Provided outstanding customer service and built confident relationships with internal and external customers.

Conducted testing and created gap analysis reports.

COMPUTER SKILLS:

Adobe Professional 7.0

McLaren/Documentum

AM/FM - Auto Manager Work Flow

MicroStation

ASSAI

Move it

Asset Wise

MS Word, Excel, Power Point, Access, Outlook

AutoCad 2017

Navisworks

AVEVA

Office 365

Bentley Viewer

One drive

Blue beam

Phoenix, Red Shaw (Insurance Software)

Brava Viewer

Projectwise

COFE

SAP

Content Server -open text

SharePoint

Coreworx

Siteview (basic)

DM5 – Humming Bird

Success Factors

DMS (JVUE)

TDM (Total Data Management)

FileNet

True View

FTP

Visio

GroupWise

Workday

In-Control

Live Link

PROFESSIONAL EXPERIENCE

1441268 Alberta Incorporated Sept 2019 – Present

Manages the Life Cycle of all drawings (project/Vendor) turn around cycles internally and external, Including check in/out process & concurrent engineering

Repsol Canada

Operations & Facilities June 2015 – Sept, 2019

Calgary, AB, Canada

Drawing Analyst

Manages the Life Cycle of all drawings (project/Vendor) turn around cycles internally and external, Including check in/out process & concurrent engineering

Compliance validation of all turnovers against company standards & specifications

Runs Reference Checks in CAD and produces audit reports to third parties

Interfaces with all stakeholders, PM’s Engineers, SCM, field personnel and Engineering firms to coordinate a consistent documentation work flow

Liaison between the internal drafting resources, external service providers and Project Managers and Engineers.

Manages day to day requests & RFI’s for Operations, Facilities & Construction (all site locations& home office) and external parties

Assisted in the development of guidelines, procedures, workflows, Nomenclature & Drafting Standards, implement consistent quality control polices

Makes decisions following all corporate guidelines, procedures and or policies.

Training coordinator to all external and internal parties including field personnel

Performs audits on the EDMS system & all Engineering firms work ensuring alignment to Standards, and compiles reports

Manages all redline/as- build process, plan and schedule turn around work load with field personnel

Responsible for back drafting services & (RFQ’s)

1441268 Alberta Incorporated Jan 2014 – June 2015

US Oil Sands

Calgary AB

IM & Document Control Supervisor

Database Administrator – set up new users, set permissions, add to pick lists and drop downs

Establishing a procedural framework for identifying, collecting, distributing and filing the controlled documents

Assisted EDMS support team in the development & structure of new system

Provided testing, gap analysis reports, troubleshooting

Structured current project’s electronic work process flow, numbering and filing system

Manages the Life Cycle of all drawings

1441268 Alberta Incorporated Aug 2013 – Jan 2014

Shell, Carmon Creek

Calgary, Alberta, Canada(Short Term Contract)

Sr. Equipment Tag Data Analyst

Provided daily support to internal and external customer

Detailed data entry and retrieval, word processing, basic spreadsheet application

Knowledge of business requirements gathering methodologies

Manage and/or audit the collection, integration, and validation of equipment tag data from contractors and/or internal project stakeholders into central data management tool

Provide training on deliverable requirements

Bring in data from external systems and spreadsheets, scrubbing that data for quality issues, and importing it into existing normalized tables.

Analyzing data and coming up with scripts to identify potential quality issues.

Identifying data anomalies and communicating with responsible parties to resolve those issues.

Communicate the data requirements to the parties generating information within the designer organization.

Co-ordinate all activities across disciplines and contracts in order to deliver the data required.

1441268 Alberta Incorporated Feb 2011 – Aug 2013

Access Pipeline

Calgary, Alberta, Canada (Contract)

Document Control Lead

Managed the Life Cycle of all drawings

Managed Inboxes (delegation of work)

Provides orientation for use of all DC applications, process flow, and structure

Provides development and coaching to team to ensure consistency and clear definitions are understood

Oversees team production and periodically QC’s work

Communication with all Stakeholders

Conducted system audits

Development policies, standards and procedures

Self-motivated, adaptable, flexible, customer service driven & strong delivery focus

Developed framework of EDMS

Database Administrator – set up new users, set permissions, add to pick lists and drop downs

Establishing a procedural framework for identifying, collecting, distributing and filing the controlled documents

1441268 Alberta Incorporated Aug 2010 – Feb 2011

ConocoPhillips – Oil Sands

Calgary, Alberta Canada (Contract)

Sr. Document/Drawing Control Specialist & Information Management

Managed Inboxes (from EPC’s)

Provides development and direction to EPC’s to ensure consistency and clear definitions are understood

Oversees production and QC’s all turnover

1441268 Alberta Incorporated Jan 2010 – Aug 2010

MEG Energy - MEG Christina Lake

Site Christina Lake (Contract)

Sr. Document Control Specialist

Managed Inboxes (from EPC’s)

Provides development and direction to EPC’s to ensure consistency and clear definitions are understood

Oversees production and QC’s all turnover

1441268 Alberta Incorporated Dec 2008 – Dec 2009

Worley Parsons, Core Projects

Calgary AB, Canada (Contract)

Records & Information Management Lead

Manages the Life Cycle of all drawings, turn around cycles internally and external, Including check in/out process & concurrent engineering

Managed Inboxes (delegation of work)

Provides development and coaching to team to ensure consistency and clear definitions are understood

Oversees team production and periodically QC’s work

1441268 Alberta Incorporated Dec 2007 – Dec 2008

PCOSI (A division of Petro-Canada), Fort Hills Oil Sands Project

Calgary AB, Canada (Contract)

Sr. Information Management Coordinator

Provided quality checks and audit reports of all drawing turnovers, from all EPC’s. Trained and coached EPC houses on EDMS and compliance of standards and procedures.

Colt Engineering, Enbridge Projects Oct 2004 – Nov 2007

Calgary AB, Canada

Records & Information Management Coordinator & Lead

Set-up project’s process flow, numbering system and filing system for Document Control. DM5 & WebCadd was used for electronic tracking system and a drawing management.

Work with the client and Engineering Manager to determine procedures for Document Control in accordance with client and client specifications.

Acted as liaison with client to maintain numbering for documentation.

Maintained & transmitted all deliverables

Maintain all new document, drawing request & Issued all drawings

Maintain and update the 6 Master Index Logs

Maintain, update and issue Document File Key Assignment Record

Maintain Colt & client s reference documents

Internal & External training coordinator

TG Engineering Nov 2003 – Oct 2004

Calgary, AB Canada

Document Control & Procurement Admin Assistant

Maintain and organize all opening of projects - Assemble QC documentation for inspectors at site. This would include research and gather correct documentation required by Inspectors or clients, such as correct drawings, EUB permits, AFE’s, land packages, required Maps and forms etc.Maintain and assembled all project close outs for clients – Track all projects opening and closing. Collect data and constructed same infrastructure as clients Document Control.

Preparation of Proposals, Bid Documents and Compiled data books based on engineering information such as drawings, legal documentation, vendor information and project administration.

Maintain database

Procurement - Created PO’s and ordered materials from Vendors.

Maintain an excellent relationship with all staff, vendors & clients.

EDUCATION

Problem Solving and Decision Making S.A.I.T

Conflict Management S.A.I.T

P & ID – ACM

Micro Station 1 S.A.I.T

CADD System Management S.A.I.T

Fundamentals of Drafting, S.A.I.T

Human Resource Management, S.A.I.T

Management, 200, S.A.I.T

Business computers, Records Management, Accoutting, Office Skills Henderson Business College



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