Dear Sir, Madam,

Subject: Application for the position of Purchase/ Procurement/ Supply Chain

I am an engineering graduate with professional experience Procurement of goods and services, Contract administration in trading / Manufacturing/ EPC turnkey / Construction contracts in the region.

I believe your company is looking for capable Procurement and tendering support professional who can manage company’s strategy for profitable operations

When I learned of your need for an experienced Procurement Management Professional to join your team, I hastened submit my resume for your perusal. As an experienced persuasive professional overseeing procurement/ Tendering / contract administration and management of manufacturing and EPC turnkey contracts with private and government clients in the region, I am confident that I would be a valuable contributor to your team in this role.

My background encompasses excellent experience directing procurement management for companies spanning the technological, manufacturing, and EPC turnkey sectors. From maintaining key relationships with clients, suppliers, subcontractors and service providers to negotiating optimal and cost-effective price and contract terms, my skill set and professional success is certain to render me an immediate asset to your team. Furthermore, with superior communication and multitasking capabilities, I excel at driving maximum team productivity and success.

I have worked with both multinational and domestic companies in the region in multicultural, matrix (multiple business units) environment.

I am keen to join a company like yours that exercises high ethical standards and that is committed to complying with laws in the jurisdiction where it conducts its business.

I am living in Sharjah on my spouse sponsorship with UAE driving license, health insurance, emirates ID and available for immediate placement.

Thank you so much for taking the time to read this letter and reviewing my attached resume.

Looking forward to receiving a positive response from you soon!

Thanks and Regards

Deepak Nayak

+971-**-****-*** / +971-**-*******

DEEPAK NAYAK

Mobile: +971-**-******* / +971-**-*******

E-mail:- ada00p@r.postjobfree.com

ACADEMIC QUALIFICATION

Bachelor of Engineering - Karnataka Regional Engineering College, NITK Surathkal, India

KEY SKILLS AND COMPETENCES

Sourcing, Procurement, Material resource planning, and expediting

Supplier Negotiations

Process Management

Budget and change management

Draft Supply agreement, Negotiate Contract / Subcontract agreement

Project Management

Inventory and warehouse management

Business Acumen and financial skills

COMPUTER SKILLS

PERSONAL STRENGTHS

MS office - Visio / MS Windows/ MS Excel /MS Word/ MS Power Point

Exposure to MS Projects

Exposure to ERP packages e.g. SCALA and SAP

Exposure to Primavera V6

Loyalty and Integrity to the organization

Hardworking

Ability to multi-task

Sound analytical and problem-solving skills.

Communication skills

Team Player

SUPPLIERS/VENDORS

Local - within UAE - both Free Zone suppliers and outside free zone

Middle East - Saudi Arabia, Oman, Cyprus, Qatar, Bahrain

Overseas - Sweden, Norway, Switzerland, Germany, UK, Italy, France, Spain, USA,Canada South Korea, Japan, China, South Africa, India,Brazil, Czec Republic, Indonesia,Hongkong, …etc

KEY PROCUREMENT FUNCTIONS

Formulate procurement strategy for procurement of materials and services at lowest prices, development of new vendors, and long term tie ups

Develop Procurement Plan & Budget and ensure its execution within defined KPI

Planning procurement, identifying, selecting, developing vendor sources for achieving cost effective purchases in reduction in delivery time.

Planning and Preparation of Purchasing Budgets for the project/s and aligning them with the overall departmental / organizational budget

Work in line with Company HSE policy, ensure during bidding that contractors have understood HSE procedures, Rules & Regulations and guarantee Contractors compliance during execution.

Developing, implementing, and administering procurement operations for projects.

Realizing annual contracts for the main suppliers and subcontractors

Managing the contracts of main suppliers optimizing cost of purchases

Reducing costs and ensuring delivery of best quality service from suppliers

Developing and driving the supply chain solutions through co-ordination and working with supply sources

Lead the commercial negotiations with key suppliers, seeking lowest possible total cost of ownership, maximum service, adherence to internal requirement specifications and 100% supplier performance according to contract.

Monitor and control internal user compliance with the approved category budgets and appropriation requests, with supply agreements and purchasing policies and procedures

Providing ongoing inputs, feedback and assistance to sales and marketing team

Lead Negotiations and Contract / Sub Contract agreements

Attend meetings with Vendors, subcontractors, Contractors, and Customer as and when required

Attend internal project/order review meeting and with the client as and when required

Organize internal review meetings with supply chain division

Build and Maintain good working relationship with key vendors

Implement and maintain OTD (On time delivery)/OTIF/OTC and COPQ (cost of poor quality) Reports

Foresee and mitigate risks

Lead role for implementation of SAP for supply and project management module

Resource Planning and hiring

PRIMARY RESPONSIBILITIES –PROCUREMENT FUNCTION IN DETAIL

Procurement of manufacturing /assembly, product trading and EPC projects upon receipt of purchase requisitions

Procurement of goods and services for EPC projects involving Civil, MEP, HVAC, Fire Safety and Protection etc.

Responsible for project and indirect CAPEX (within schedule of authority) purchases of goods and services

Assist tendering team in preparing and compiling bid documents

Review of stock position and re-order the items upon reaching below minimum stock levels

Review/assess technical specification, BOQ (Bill of Quantity) and drawings to determine suitable Vendors

Preparation of Vendor list from company’s approved vendors list and obtaining approval for the same and ensure that inquiries are floated on time

Supplier negotiation and vendor finalization, issuance of purchase orders and expediting delivery

Prepare Award Recommendation letter for management approval and Issue letter of award / purchase order from system to successful vendor

Co-ordinate with stores and obtain goods receipt note for supplier invoice approval and payments

Pre-qualification audit for suppliers and subcontractors

Expediting activities to get sufficient bids and follow up with bidders to get the offers on time

Receiving the technical and commercial offers from the bidders and review offers from bidders to determine best price, delivery date and terms and conditions and co-ordinate with technical department for specifications and compliance.

Co-ordinate with finance department and arrange various bank guarantees, insurances, letter of credit …etc

Perform commercial negotiations with key suppliers, seeking lowest possible total cost of ownership, maximum service, adherence to internal requirement specifications and 100% supplier performance according to contract and finalize the bidder

Control and manage negotiations and dealings with external Sub-Contractors, handle all Management aspects of Contracts in order to ensure that All Company’s technical and commercial requirements are met.

Prepare necessary MIS reports on budgets, KPI, savings, and variance analysis.

Resolve disputes / grievances over back charges, claims, material shortages, defects, delays, warranties, etc.

Payment invoice approval for suppliers and subcontractors

Coordinating with Project Manager for project schedule planning

Liaise with Engineering, Site, Project Management, Contracts and Stores

Monitor and control internal user compliance with the approved category budgets and appropriation requests, with supply agreements and purchasing policies and procedures

Do spend analysis and market assessments for achieving optimum TCO Model.

Arrange and co-ordinate with logistics companies, clearing agents and transportation vendors

Organize the requisite documents such as commercial invoice, packing list and certificate of origin and obtain the necessary legalization from respective consulates in the exporting country to avail the customs duty exemption in line with industrial and GCC license procedures

Co-ordinate with suppliers/subcontractors to obtain material safety data sheets for logistic and handling purposes

Material forecast for Dubai Customs for the renewal of Industrial License (Quantity and Price), under various HS Codes

Attend internal review meetings and Project meetings along with Project Manager

Maintain good working relationship with key vendors

Maintaining third party logistics and service suppliers

Maintaining third party customs clearance and documentation agents

PRIMARY RESPONSIBILITIES – SUB CONTRACTS MANAGEMENT

Prime and Subcontract management of Supply, Manufacturing/ Assembly, Turnkey and EPC Construction contracts

Negotiating, pricing, maintaining contracts, approving payments upon receipt of purchase requisitions

Reviewing, analyzing, drafting, negotiating, and administering prime contracts, subcontracts, and other types of agreements

Oversee service level agreements, subcontract agreements, MOUs, Non-disclosure agreements, Labor subcontract agreement (temporary basis) …etc

Participate in the supplier selection process. Supports and coordinates cost proposals and pricing activities, including price negotiation, in conjunction with multiple departments

Manage supplier relationships including leading kick-off meetings, communications and performance

measurement

Ensure processes are in place to properly receive products and/or services in support of the Procure-to-Pay

(P2P) process

Maintain a subcontract file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.

Liaison with suppliers / subcontractors for all contractual related matters

Liaison with suppliers / subcontractors and finance department for issuance of Letter of credits, necessary insurances, and bank guarantees

Get involved with claims preparation, drafting of claims documentation, negotiation and settlement

Dispute resolution with suppliers / subcontractors through amicable resolution

Prepare and disseminate information to appropriate employees regarding sub/contract status, facilitate subcontractor meetings, if necessary

Ensure that contractor is in compliance with legal requirements, owner specifications and government regulations.

Track payments and deadlines.

Affixing performance ratings to various sub-suppliers/subcontractors

OTHER RESPONSIBILITIES

SAP (Project Management and Purchase Module Implementation)

Finalize the project and supply management processes and SAP implementation in ABB Dubai

Responsible for preparation of master data for purchase activities

Support services in data migration to SAP

PROFESSIONAL EXPERIENCE DETAILS

Al Mirage Industries LLC, RAK MAY 2017 – TILL DATE

Designation : Procurement Officer

Job profile:

Procurement for materials and services for manufacturing activities

Inventory Management

Constantly developing new products and vendors for the business

Negotiating good deals

Ensuring just in time deliveries for the goods

Preparing MIS reports for the management

Preparing purchase orders in ERP software PACT

Al Mostajed – Open Systems International JV, U.A.E. AUG 2013 – MAR 2017

Designation : Contracts and Procurement Engineer

Job profile:

Procurement of goods and services for manufacturing and EPC Turnkey Construction Projects

Developing vendors / Subcontractors

Contracts Management

Obtain and strategize the vendors and price during tender stage.

Review of commercial terms and conditions of tenders and projects for all divisions of the organization

Coordinate and arrange various insurances, bank guarantees, Letter of credit, etc for the project.

Review/ Monitor/Oversee service level agreements, subcontract agreements, MOUs, Non-disclosure agreements, Labor subcontract agreement (temporary on project basis)

Obtaining offers from suppliers, Negotiations with suppliers for price and terms and conditions

Tendering support for all projects

Tendering of hybrid energy systems( Traditional Generator and Solar Energy) systems for remote Base Transmitter Station sites for Etisalat

SIEMENS LLC, ABUDHABI, U.A.E. DEC 2007 – NOV 2012

Designation : Project Engineer

Job profile:

Project management of EPC turnkey DEWA frame agreement

Setting project objectives

Front end to DEWA for all project related activities

Liaison with main substation contractors

Liaison with Siemens AG, Germany for technical aspects of the project

Liaison with local design and documentation, site team of engineers

Liaison with sub-vendors viz. panel builders, erection, and cable & FO Cable installation works.

Understanding and clarification of project scope and specification

Conducting a kick-off meeting with the relevant Department Heads

Preparing project organization with line managers / Head of the Departments

Project Scheduling / Planning, Project communication, Project control and monitoring, Cost and KPI control, Project MIS reporting / Project reviews

ABB INDUSTRIES LLC DUBAI, U.A.E SEPT 1995 – SEPT 2007

Designation : Engineer _ Supply and Contracts Management and Project control

Job profile:

Procurement of materials and services for the manufacturing / Assembly and EPC turnkey construction contracts

Project, Contract Management and Project Control of manufacturing / Assembly and turnkey contracts

Procurement of materials and services for EPC construction projects

Appointed Manager for global supply management initiative to rationalize project purchases across all business units globally (except India and China)

Responsible for CAPEX, GENEX/OPEX, MRO purchases of goods and services

Developing Vendor and Subcontractors for Civil works, MEP works and Fire Fighting works

Other responsibilities:

Involved in finalizing procurement process in ABB Dubai and SAP Implementation for MM module

Held additional role as Project Controller for controlling cost, free cash flow, WIP, Cash In and Cash Outs, Revenue and Order Intake forecast as per ABB guidelines

Preparing requisite MIS reports and feeding necessary financial data to local business unit managers

SHARJAH & KUWAITI MFG CO. SHARJAH, UAE JULY 1994 – SEPT 1995

Designation: Design and Application Engineer

Job profile:

Design of HVAC/Chillers/ control circuits.

Design of explosion proof panels as per IEC/NEC spec.

PLC programming (ladder programming)

Liaison with sales, purchase and production

Evaluate and develop vendors for electrical equipment for HVAC applications

During my association with SKM, Sharjah (manufacturers of HVAC units, package and chiller units), I was involved with design of HVAC package units as per NEC -IEC standards (Exde) for oil fields using mostly Crouse-hinds, STAHL Germany, Phoenix Instrinsic safe products

PERSONAL DETAILS

Gender

Male

Nationality

Indian

Date of Birth

18.07.1967

Email ID

ada00p@r.postjobfree.com

Contact Number

+971-**-******* ; +971-**-*******

Passport Details

Indian Passport Number

K7446466

Date of Expiry

07 July 2022

Languages

English, Hindi, Konkani, Kannada

Driving License

Valid UAE driving license

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