Data Entry Desk Receptionist

CECELIA CHAVEZ

*** – *** - ****

***************@*****.***

SKILLS: Microsoft Suite Bilingual Spanish HRIS (People Soft, Lawson, Medi-Tech) Data Entry/ Front

Desk Receptionist Benefit/New Hire Orientation Workers’ Comp. / Unemployment Claims

Distribution Environment/ Mfg. Environment Admin. Skills / Bilingual Spanish / Sourcing

Communication Skills /Time& Attendance / Cust. Service/ Organizational Skills/ Recruitment

Onboarding/Offboarding Documents Online Background/Drug Screens/Reference Checks

Kelly Services (Temp @ADP) 07/2024 to 07/2024

Office Assistant

Matching& batching checks & stapling them with ADP Data Sheet/use of Counting Machine for

checks, sorting and alphabetizing of Credits, mail, etc., helping other departments as needed

AppleOne Staffing (Temp @ City of Fontana HR Dept.) 02/2024 to 03/2024

HR Assistant

Front Desk relief for HR Clerk during lunch & breaks greeting applicants, employees, etc.

Answering telephone and transferring calls & taking messages, helping with employee inquiries

Putting together N/H paperwork into N/H folders for filing, scanning paperwork if needed

Filing in Records Room from 7:00am to 11:30am & from 3:00pm to 6:00pm/Kronos/strong confidentiality

Preparing extra blank N/H & Recruitment folders/Record Management/Preparing New Hire Folders

HR Coordinator/Admin Assistant Do It Rite 1st Time Emblems Mfg. 08/2022 to 12/2023

•Front Desk Receptionist for HR Department greeting visitors, applicants, employees/assist with payroll

•Entered New Hire paperwork needed for payroll into Lawson HRIS system/audit I-9 and verification of

I.D’s/Recruitment/Time & Attendance/assisted with Benefits/filing/assist in event planning/Time Mgmt.

•Initiated and monitored background and drug screen process/schedule interviews/assist in event planning

•Orientation of New Hires/Benefits/Recruitment by reviewing resumes & viewing job boards/HR Sourcing

•Employee Badges/Benefit Audit & Billing/Workers’ Comp/Unemployment Claims/Check References

•Attended Safety Meetings and took minutes for typing of Safety Meeting Minutes/Typed Memos/Letters

•Assist Warehouse Clerk in Warehouse as needed with Invoicing & Bills of Lading/Purchase Orders

•Strong Communication Skills/Fast Paced Environment & Feel Confident& respect confidentiality

AppleOne (Temp@C B Cerra) 05/2022 to 06/2022

Office Specialist

•Performed electronic filing of Workers’ Compensation and Disability Claims forCountyEmployees

TLC Staffing (Temp@ San Antonio Hospital) 10/2021 to 12/2021

HR Coordinator/HR ASSISTANT

•Audited benefit invoices and I-9 forms/verified employment and checked references/Recruitment/filing

•Prepared New Hire packets and Benefit folders/created & updated employee records/HR Sourcing

•Initiated and monitored background and drug screen forms checking daily for results/Time & Attendance

•Data entry of of all HR paperwork into HRIS/review resumes on positions open/schedule interviews

•Audited timesheets & Benefit Billing Invoices/Front Desk Receptionist for HR/Open and distribute mail

Page 2 (Cecelia Chavez – Resume Continued)

Administrative Assistant/Receptionist/HR The Wylie Center 08/2019 to 10/2020

•Front Desk Receptionist/Data entry of N/H Paperwork/N/H Orientation/administer & correct applicant tests

Schedule interviews/assisted in Employee Relations & workplace issues/audit I-9 forms for completeness

Corrected & collected Time & Attendance for Payroll & Staffing Firms/Workers’ Comp/Unemployment Claims

Retrieve v/m messages & notified designation parties/schedule app’ts/Retrieve mail & distribute to departments

& or individuals/Ordered supplies & restocked them as well/scanning/Typed memos and letters

Of files/making copies of insurance card(s) if needed/prepared checks for deposit/verify client insurance

Process copay if needed/assisted payroll/filing/assist in event planning/audit timesheets for Payroll

Admin. Assistant E L Automotive & Tires 02/2017 to 06/2019

Answer all phone lines & assisted with customer inquiries/Prepare & process N/H paperwork as well as

entering into HRIS/N/H & Benefit Orientation/some recruitment/audit I-9 Form for completeness/some

Workers’ Comp as well Unemployment Claims/sat in safety meetings & took minutes to prepare

Correspondence for distribution to employees/created & typed memos/letters/prepared invoices

Ajilon Staffing (Temporary@ClarkeDietrich Mfg.) 08/2015 to 01/2016

HR Coordinator/HR Assistant

Front Desk Receptionist for HR/some Recruitment/N/H & Benefit Orientation/Open Enrollment/Revised

Updated all employee files to meet corp. standards/audit timesheets for staffing firms and payroll/

Audit Benefit invoices/Prepared N/H & Benefit Packets/administer tests & correct them as well/filing

Assisted Spanish speaking applicants or employees on computers for enrollment or application

Attended Safety Meetings and take minutes to be typed/PeopleSoft/Worker’s Compensation

Assist Warehouse Clerk as needed in the Warehouse with Bills of Lading & Invoices

HR Coordinator/HR Assistant San Dimas Hospital 11/2010 to 07/2015

•Support 200 employees/mail distribution incoming & outgoing/administer tests & corrected each test

•Scanning of N/H paperwork to payroll/audit timesheets for payroll & staffing firms/Enjoy fast paced

•Recruitment/review resumes/Receptionist for HR Department/collected time & attendance for payroll

•New Hire Process from beginning to end of process to actual hiring of candidate/audit timesheets

•Data Entry of New Hire paperwork/ Changes/Terms all on Medi-Tech/Unemployment Claims

•Check references/Workers’ Comp/audit Benefit Invoices & Billing/assist in event planning

•N/H & Benefit Orientation/assist in event planning/Do research for HR Business Partner/Records Rm Mgmt.

HR Coordinator/HR Assistant Anchor Blue Retail Corporate Office 10/2005 TO 10/2010

Supported 500+ employees/audit Benefit invoices/Employee Badges/Prepare N/H & Benefit Folders

Audit I-9 Form for completeness/Issue Drug &Background Check form and processed as well as monitor

N/H & Benefit Orientation/Unemployment Claims & Workers ’Comp/Records Room Mgmt.

Back-up Receptionist/administer testing as well as check them/filing/audited & collected timesheets for

for payroll and staffing firms/data entry of N/H paperwork/changes into HRIS for payroll Lawson

and job boards for current openings & submit to Managers & Supervisors/assisted in Employee and

workplace issue meetings/assist in event planning/Review Resumes

Assist Warehouse Clerk as needed in the warehouse/Purchase Orders/Enjoy fast paced environment & feel confident

EDUCATION: Montebello High School

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