Administrative Assistant
Resume:
Allie Easley
***********@*****.***
SUMMARY
I am a dedicated, detail-oriented administrative professional with over 20 years of experience in several industries including health care, government, and education. I have been recognized with an extremely positive can-do attitude, and as an excellent team player. I would like to find a position where I can learn new skills and grow. I have 4 years of experience managing other partners and team projects.
PROFESSIONAL EXPERIENCE
FIVE CAPITALS September 2022 – November 2022
Administrative Assistant (100% Remote)
Inbox email management for CEO.
Basecamp Task management.
Communication & Correspondence on behalf of CEO/COS, including but not limited to emails, texts, phone calls.
On-going Social Media ‘management” - keeping the flow going between CEO, and S.M team - including uploading of files, gathering of information, technology aspects (ripping audio, uploading podcast, etc.).
Calendar management and meeting scheduling as requested for CEO.
Travel Arrangements for CEO -hotel, air, car rental, etc. (maximize travel opportunities/connections/time away).
Prepare documents as needed.
Assist with copywriting as needed.
Assist CEO/COS with administrative tasks as needed.
Project Management/Task Management.
HENRY, MCCORD, BEAN, MILLER & GABRIEL, PLLC March 2021 – August 2021
Office Manager
•Run Payroll with Quickbooks bi-weekly for 5 employees
•Prepare and pay payroll taxes bi-weekly and quarterly.
•Audit employment information for worker’s compensation insurance.
•Manage time off for other assistants and coverage for needed duties.
•Prepare and manage incoming and outgoing correspondence.
•Balance monthly bank statements and income sheets.
•Pay all firm bills and input into Quickbooks.
•Handle all remote deposits for all incoming fees and expenses.
NATIONAL HEALTHCARE CORPORATION, Murfreesboro, TN July 2017 – March 2021
Human Resources Administrative Assistant
•Create and update reports in Excel for all company areas including turnover, retention, training.
•Track and manage PPE for all home office partners.
•Provide training materials to 74-100 long-term care facilities.
•Receive calls from partners re: issues, communicate those calls to center administrators.
•Route email-based inquiries to correct areas.
•Administer security system for building of 200, making badges, adding credentials, all changes.
•Coverage on 300-line phone system several times per month.
•Schedule and administer partner lunch program.
•Prepare materials and assist supervisor with preparation for bi-yearly conferences.
•Member of Social Committee – assist in preparation of 10+ events per year.
•Post internal jobs onto company intranet.
•Prepare news bulletins and stock updates to company weekly.
•Receive tuition reimbursement agreements, send approval notices to centers.
•Coverage in our corporate mail room when needed.
CHS/ QUORUM HEALTH, Franklin, TN May 2013 – May 2017 Administrative Assistant to Vice President, Revenue Management
•Schedule department meetings and manage calendars.
•Collect timesheets and exception reports from department and prepare monthly department summaries for Payroll department.
•Analyze data reasonableness through Excel programs and historical data.
•Troubleshoot incorrect report information or changes in reporting.
•Review, log, and distribute all department correspondence.
•Submit electronic IT tickets for everyone in department and follow-up on completion.
•Create checklists and instructions for administrative duties.
•Contract electronic management for department through Ariba system.
•Policy Administrator for department intranet.
•Run financial statement reports and upload general ledger entries into AS400.
•Prepare requests for reimbursement to Tricare.
•Assist managers with appeals and initial reimbursement from CMS (Medicare and Medicaid) and other government programs.
•Assist managers with both internal and third-party audits.
•Collect information from several sources for company-wide schedules and analysis.
•Annual HIPAA and compliance online training.
•Sort file room, prepare and send items to storage facility.
HENRY, MCCORD, BEAN, MILLER, GABRIEL & LABAR, Tullahoma, TN May 2009 – January 2012 Legal Assistant
•Answered and screened calls for multiple attorneys and staff on multi-line phone.
•Cross-trained in Fidelity Title Company, typed legal descriptions, online deed searches, collected property tax information from County Clerk’s offices.
•Completed recorded dictation in multiple administrative duties.
•Maintained calendar system for multiple attorneys.
•Researched Corporation History with the Tennessee Secretary of State. Created legal documents.
EDUCATION
Motlow State Community College, Lynchburg, TN - Three Semesters completed, 3.5 GPA
COMPUTER SOFTWARE
Windows operating systems, Microsoft One Drive, Quickbooks, Microsoft Office 365 including Word, Excel,
Internet Explorer, Outlook, PowerPoint, Canva, Basecamp, AS400, Lawson, Quicken, Lotus Notes, Kronos Timekeeping System, JD Edwards, Inter-Tel Attendant Console, Lexis-Nexis, TABS, Ariba, Obsidian, UltiPro, Concur, Carlson Wagonlit Travel, Unix, Synergy.
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