United States Shipping Supervisor
Resume:
JOSE PRAKASH MJ
.
Puyallup, United States of America.
*********@*****.***
A value driven and competent professional, currently associated with KOJ, Dubai as Shipping Supervisor with a progressive career spanning over 10 years. Believes in proactive productivity than reactive one and has expert in streamlining feasible logistics operation.
Skills/Knowledge
Import/Export Shipment Management 3PL/Supplier management Consolidation Projects Air and Sea
Re-export GCC Cross Trade Shipments ADHOC Logistics Reports and Calculators
Process Optimization/Implementation Customs Clearance GCC WH operations
Technical documentation Freight Forwarding Excel/ Data Analysis Expertise
Professional Experience – Deputy Shipping Manager KAMAL OSMAN JAMJOOM LLC (KOJ) (Oct’18 – Jan’24)
KOJ LLC is a leading Retail Chain based in Dubai with brands including Nayomi, Mikyajy, Neal’s Yard, LEGO, Mihyar, ELC Toys etc. KOJ has over 900 stores throughout MENA region and employs more than 4000 professionals. Executive Highlights
• Handling Import/Export for Multiple Brands and overseeing operation of coordinators.
• Made Lead-time Calculator in Excel to help Buyers with their shipment launch planning
• Streamlined/Unified Shipping Reports for the department and created usage/template guidelines.
• Overhauled key Nayomi Shipment process to make it efficient and ease the workload for coordinators.
• Hired 2 coordinators (2016) and revamped department workload/assignments to optimize performance.
• Prepared technical documentation: Shipping Manuals/Process Flow, LC Documents/Process Flow etc.
• Streamlined Reporting System by analyzing data flow and ensuring reduction in data manual entry.
• Arranged optimization of key garment packing (HK ‘09) lot and saved 50% in Air Freight.
• Carried out Initial Shanghai Consolidation Plan for Nayomi in 2010 aiming cost reduction.
• Completed Nayomi FCL shipment Consolidation project from China. Senior Shipping Supervisor, KOJ- DIP2, Dubai (Oct’12 - Oct’18) Key Deliverables:
• Handling Nayomi, Mikyajy Shipment and overseeing ELC and PMG shipment handled by Shipping Coordinators.
• Planning with Retail Buying Team for their new launches using Critical Path Analysis.
• Orienting 3PL, WH’s the season wise objectives and bringing goods feasibly just in time in destinations.
• Overseeing 3PL Invoice Reconciliation to eradicate errors such as double invoicing, Implemented Invoice tracker which automatically highlights duplication and omissions.
• Monitor and make control mechanisms for Import and Cross trade shipments’ Lead time and Cost.
• Responsible for providing cost- lead-time analysis for Buyers to decide shipment mode.
• Analyzing changes in work that may arise from both Internal and External factors and suggesting solutions to adapt to the issues arising due to the same, such as new Customs requirements regarding approvals/documentation or requirements from Finance Department related to Invoice/payment etc.
• Handled Re-export shipments during 2012 Q4 and supervised the department coordinator activities and managed the daily operation.
• Handles Recruitment of coordinators for the department from interviews, salary negotiation to onboarding.
• Designed Excel based Freight Calculators and other Interactive Spreadsheet solutions for analyzing Freight Rates and FCL/LCL Rate comparisons.
• Prepared ELC & PMG Shipment Guidelines, Lead-time Benchmarks, Palletization and Packing Guidelines thereby reducing queries from new and current suppliers.
• Prepared and Optimized data flow via Shipment Tracker with automated Dashboard.
• Responsible for making the monthly insurance report for shipment damage, marine insurance for sea, air & land freight
• Liaising with the Municipality Dept, Ministry of Health etc. to sort out issues including approvals for products. Shipping Coordinator, KOJ-Head Office, Dubai (Dec’09 – Oct 12) Key Deliverables:
• Handling import, re-export, cross trade shipments for respective brands viz., Brand Nayomi/Mikyajy/ELC.
• Liaising with various Departments, 3PL and Government entities for importing / exporting products.
• Providing shipment updates to the departments concerned via PO Tracker and Notifications.
• Involved in analyzing consolidation of shipments from France and Italy based on readiness and volume.
• Monitoring Freight invoices and ensuring the negotiated Freight rates are applied.
• Generating monthly Shipment FDC Analysis Reports to the management.
• Prepared shipment guidelines, manuals and other technical documentations for new suppliers. Purchase/Receiving Coordinator, KOJ-Distribution Center, Dubai (Jul’09 – Dec’09) Key Deliverables:
• Managed all Inbound Shipments details from ASN to Shipment Variance Feedback.
• Prepared and placed purchase orders for WH supplies including Pallets, Packing Materials etc.
• Handled Shipping Dept and Local Suppliers inbound shipments receipt for 3 brands on a weekly basis.
• Reported damaged shipments, short shipping and overage with required documentation.
• Streamlined Reporting System and Documentation.
+ Additional Responsibility as Data Analyst:
• Analyzed Outbound Dispatch, Inbound Receipt, Stock Coverage and all other Monthly Reports using Excel and WH Stock Management Software’s in K.S.A and U.A.E.
• Prepared and maintained Daily Reports, Quarterly Analysis Report and reports for internal departments. Data Coordinator/POS & Consumables In-charge, KOJ-Distribution Center, Dubai (April’06 – Jul’09) Key Deliverables:
• Responsible for processing and tracking products for various brands to stores in Active Retail.
• Generated daily/weekly reports and reports for Dispatch (Stock Replenishments and New Collections).
• Liaised with Brand Merchandisers, Buyers, Shops and Retail Managers for Product Launch, Customer Orders Shipment Receipts, Faulty Disposals etc.
• Recommended and implemented procedures for efficient Distribution of POS & Marketing Items and Store Feedback Monitoring Report
• Managed the receipt of International & Local Products and Store Returns (including Damage/Sale Items).
• In Charge of Consumables/POS Materials distribution for 3 Brands - 100 Shops in U.A.E, Oman and Qatar.
• Prepared reports for WH Inventory team and supported Marketing Team for all their distribution needs.
Education
Bachelor of Economics : KERALA University, India.
Pre Degree : Chavara Govt College, Kerala, India.
Personal Vitae
• Date of Birth : May 1978
• Languages Known : English,Hindi & Malayalam
• Visa Status : H4 / EAD
• Driving License : USA Driving License
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