Administrative Assistant Office Manager

Deanna Tietz

***************@*****.*** ORANGEBURG, NY, US 845-***-****

WORK HISTORY

Secretary to the EDS Coordinator - Manpower at The Salvation Army 2008-05-01 - 2008-08-31(0 Year(s))

Responsibilities range from clerical duties to administrative assistant duties. Maintaining appointment calendar for supervisor.

Preparing, maintaining and updating Territorial minutes of conference calls. Tracking EDS orders for disasters.

Maintaining the EDS volunteer data base.

Coordinating the deployment process for volunteers and staff. Maintaining course logs.

Distributing certificates and materials for the National Disaster Training Program in our territory. Maintaining open communications with eleven Divisional EDS Directors and their staff. Preparing correspondence and reports (e-mail and hard copies), photocopying, and filing. Answering phones.

Other duties as assigned.

Senior Secretary at Notaro Michalos P.C.

2007-07-01 - 2007-11-30(0 Year(s))

Produce quarterly newsletter for firm.

General day to day typing of client correspondence, opinion reports, trademark amendments, litigation documents, i.e. motions, memorandum of law, discovery documents. Transcribe dictation.

File new trademark applications on USPTO website.

Monitor daily incoming firm e-mail, print and redirect to appropriate parties areas. Maintain and update daily disbursement log, as well as various mailing lists, electronic rolodex. Update litigation case lists, client trademark charts. Scan and edit images to be used in trademark applications, trademark search report and opinions, litigation documents, etc.

Capture, download and edit digital images of products to be used in trademark patent infringement reports.

Create routine back-up CD-ROMs of data, i.e., search reports, trademark images, e-mails, etc. Answer telephone, generate photocopies, filing.

Web Administrator at Sony Electronics Inc.

2003-12-01 - 2004-03-31(0 Year(s))

Applications Support for Intranet and B2B Applications. Used Custom Collateral Builder for Copy Plaques.

Set up of new products to be activated online to our Dealers. Answered troubleshooting questions through email to support the Dealers issues. Office Manager at Shunra Software, Ltd.

2002-09-01 - 2003-11-30(1 Year(s))

General bookkeeping including payables, receivables, banking and financial reporting. Utilizing QuickBooks 2000.

Shipping and invoicing of Shunra products.

Sales administration, including invoicing of monthly subscriptions. Maintenance of Shunra s prospect and customer databases. Answered administration and sales phone and email inquiries. Maintained adequate office supplies and equipment. Managed incoming and outgoing mail.

General office duties, e.g. organized company brochures, filing, stock room supplies. Administrative Assistant at Business Dynamics Consulting, Inc. 1996-03-01 - 2002-09-01(6 Year(s))

Support two Partners and Office Manager and Consulting Staff. Act as Lead Assistant by keeping attendance, organizing schedules and monitoring workflow. Answer telephones, process all correspondence and create client presentations. Schedule meetings, conference calls and maintain busy calendar. Coordinate all travel arrangements and travel related expenses. Assist in preparation of Accounts Payable and Accounts Receivable. Responsible for supervising desktop publishing department. Oversee daily production schedules and insure client deliverable deadlines are met. Create flyers for special events using various types of graphical software. Oversee all sales brochures and mass mailings.

Responsible for the installation and networking of all software applications. Responsible for on-line and Internet research for market and financial data needed for client reports and presentations.

Implemented and maintained an electronic filing and archival system. Created and maintained company web site.

Administrative Assistant at Microscopical Optical Consulting, Inc. 1991-02-01 - 1996-02-29(5 Year(s))

Reported to President and Vice President.

Answered telephones and processed all correspondence. Scheduled meetings, conference calls and maintained busy calendar. Handled bookkeeping and collections.

Handled all packing, shipping receiving.

Responsible for all quotations, invoicing and purchasing. Customer service relations.

Generated monthly sales status reports.

EDUCATION

Spring Valley High School -

Graduated 1986-01-01

General Studies

SKILLS

Microsoft, 38 years

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