Human Resources Executive Assistant

Jose Calderon

Jacksonville, NC *****

916-***-**** - **********.**@*****.***

Professional Summary

Reliable and sociable, professional with a strong background in administration, research, analytics, boasting several years of experience in these fields. I am actively looking for an opportunity to leverage my expertise in administration management, data analytics, and project management.

I am proficient in English and Spanish, with a proven trac record in translating both spoken and written communications. Additionallly, I bring to the table 12 years of military experience.

Skills

Employee Training

Microsoft Word

Project Planning

Microsoft Outlook

Excel Spreadsheets

Business Correspondence

Mail Handling

Microsoft SharePoint

Report Analysis

Report Generation

Proofreading

Personnel Management

Work History

01/2023 to Current

Executive Assistant

USMC – Jacksonville, NC

Handled confidential and sensitive information with discretion and tact.

Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.

Organized and coordinated conferences and monthly meetings.

Processed travel expenses and reimbursements for executive team and senior management group.

Screened calls and emails and responded accordingly to support executive correspondence.

Updated spreadsheets and databases to track, analyze, and report on performance and sales data.

Conducted research and analyzed data to provide detailed reports on various business topics.

Developed and maintained automated alert systems for important deadlines.

Worked with senior management to initiate new projects and assist in various processes.

Managed mail and both incoming and outgoing correspondence, mail, email and faxes.

Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.

10/2019 to 11/2022

Human Resources Manager

USMC – San Diego, CA

Maintained human resources regulatory compliance with local, state and federal laws.

Maintained company compliance with local, state, and federal laws, in addition to established organizational standards.

Coordinated employee grievances and disputes in timely and professional manner by finding constructive solutions.

Monitored and handled employee claims involving performance-based and harassment incidents.

Maintained payroll and benefits for employees in various locations, minimizing financial discrepancies through detailed program management.

Maintained payroll and benefits for employees in various locations and diminished financial discrepancies through expert program management.

Motivated employees through special events, incentive programs, and constructive feedback.

Facilitated onboarding sessions and on-the-job training for new hires, bolstering employee job position knowledge and skillset.

Enhanced team workflows and employee job satisfaction by coordinating communication between managers and employees.

Worked with managers to achieve compliance with organizational policies, providing clarifying information and recommending necessary changes.

Facilitated successful policy implementation and enforcement to maintain legal and operational compliance.

Instructed senior leaders on appropriate employee corrective steps.

Liaised between multiple business divisions to improve communications.

Collaborated with legal and compliance teams to review paperwork, obtain feedback, and procure available information for new training processes.

Reduced process gaps while supervising employees to achieve optimal productivity.

10/2016 to 08/2019

Administrative Chief

Navy And Marine Corps Appellate Leave Activity – Washington, DC

Collaborated with data manager to refine and improve analytics and reporting functions.

Generated unique and progressive ideas and developed new and improved approaches, systems or processes to champion change.

Represented organization at industry conferences and events.

Collaborated with legal, accounting and other professional teams to review and maintain compliance with regulations.

Monitored key business risks and established risk management procedures.

10/2013 to 10/2016

Marine Security Guard

USMC – Pristina, Kosovo, Havana, Cuba, Brussels, Belgium

Sounded alarms or called police or fire department in case of fire or presence of unauthorized persons.

Observed departing personnel to protect against property theft and conducted authorized removal of property within appropriate requirements.

Performed security patrols of designated areas on foot or in vehicle.

Watched for irregular or unusual conditions that created security concerns or safety hazards and proactively addressed concerns.

Investigated and prepared reports on accidents, incidents and suspicious activities to identify and address threats promptly.

Monitored entrances and exits and warned trespassers of rule infractions while permitting authorized persons to enter property.

Remained calm and alert especially during emergency situations to maintain order and confidence in authority.

Observed CCTV cameras to detect potential threats and respond accordingly.

Executed decisions and actions based on previous experience and good judgment, sometimes revising procedures to accommodate unusual situations.

Patrolled grounds to monitor status and safety of premises.

Greeted guests professionally and courteously to cultivate welcoming atmosphere while making safety top priority.

Responded quickly to emergency situations to assess and deflect issues.

Communicated with security team and building supervisors using two-way radios, mobile phones and other technological devices.

Issued access cards to authorized personnel to monitor access points.

Conducted training sessions for new security personnel to facilitate compliance with security protocols.

05/2011 to 06/2013

Administrative Clerk

USMC – San Diego, CA

Created and updated records and files to maintain document compliance.

Delivered top-notch administrative support to office staff, promoting excellence in office operations.

Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.

Handled incoming and outgoing mail.

Prepared project documents, reports and brochures.

Managed incoming correspondence to enhance employee performance and reduce time spent on processing and responding.

Worked on behalf of senior leaders to complete project requirements according to schedules and within budgetary limitations.

Answered phone calls and responded to inquiries from customers, vendors and other external contacts.

Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.

09/2010 to 02/2011

Laborer

DEMOLITION – Sacramento, CA

Worked alongside team to accomplish work goals according to schedule.

Understood and followed verbal and written instructions to complete work correctly.

Maintained organized and clean work areas at all times on job sites.

Loaded, unloaded, and moved material to and from storage and production areas.

Prepared job sites by removing debris and setting up materials and tools.

Organized materials, tools, and equipment to supply team members.

Utilized construction tools and machinery to effectively complete job site projects.

Followed proper equipment operation and maintenance procedures to keep equipment in good working condition.

Used variety of hand and power tools to complete tasks.

Loaded and unloaded materials onto trucks and trailers.

Completed tear-down of existing structures to prepare for new construction.

11/2009 to 12/2009

Palletizer

Snelling Staffing Agency – Sacramento, CA

Observed machine operations to verify quality and conformity of packaged products, stepping in to resolve issues promptly and avoid costly production errors.

Stocked and sorted packaging and replenished supplies to achieve consistent productivity levels.

Reported malfunctions and errors to supervising staff, addressed concerns and supported other machine operators completing challenging workloads under tight schedules.

Counted and recorded finished and rejected packaged items.

Attached identification labels to finished packaged items and cut stencils and stencil information on containers such as lot numbers or shipping destinations.

Proven ability to learn quickly and adapt to new situations.

Worked well in a team setting, providing support and guidance.

Worked effectively in fast-paced environments.

Worked flexible hours across night, weekend and holiday shifts.

10/2009 to 12/2009

Dishwasher

Dominick's Italian Restaurant & Deli – Granite Bay, CA

Followed supervisor instructions to complete tasks on time.

Kept kitchen areas neat and clean by removing trash and organizing supplies.

Cleared, washed and stacked all plates, dining utensils, and trays quickly and without breaking.

Kept dishes, utensils and glassware clean and rotated following safety standards set by restaurant.

Kept work area clean, dry, and free of debris to prevent incidents and accidents.

Worked with chemicals such as detergent, rinse agents, and sanitizers to protect customer health.

Assisted with kitchen prep work to help operations run smoothly and meet customer needs.

Increased machine efficiency by scraping and pre-washing dishes.

Disinfected counters and wiped down food prep surfaces to prevent illness and cross-contamination from raw meats.

06/2008 to 06/2009

Yard Agent

Co Part – Sacramento, CA

Responded to customer requests efficiently and with knowledgeable assistance.

Removed safety hazards, soiled items, and trash from customer areas.

Patrolled parking areas regularly to identify security, safety or vehicle concerns.

Skilled at working independently and collaboratively in a team environment.

Self-motivated, with a strong sense of personal responsibility.

Proven ability to learn quickly and adapt to new situations.

Worked effectively in fast-paced environments.

Managed time efficiently in order to complete all tasks within deadlines.

Proved successful working within tight deadlines and a fast-paced environment.

Education

01/2023

Associate of Science: Organizational Leadership

Trident University International - Cypress, CA

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