Project Management Data Entry

Hal C. (Rus) Trebilcox, Jr.

**** **** ******, *******, ** 77009

Home: 713-***-**** Personal Mobile: 713-***-**** Email: *****@***.***

Objective/Overview: Executive/administrative assistance & support, office & project management, client/customer/patient services.

Skills & Experience:

Executive/administrative Assistance - Extensive experience in executive/administrative support in health care administration, banking & finance, & oil & gas.

Office Administration/Business Office Management – Standard front-end & back-office administrative & management, all functions.

Accounting – Experienced with accounts payable & receivable, data entry, payments, quality control, presentation, audit, report generation & special projects.

Supervision – Clerical, secretarial & temporary employees (as few as 2; as many as 25).

Communications – Oral & written (i.e., all internal/external corporate & client correspondence, press releases,

brochures, newsletters, articles, speeches, slideshow presentations, training materials, advertising, manuals, etc.), copy, editing,

proofreading & finalization (extensive experience & expertise in writing & editing).

Contracts & Agreements – Preparation, production, proofing, finalization & execution of various contracts & agreements leasing, amendments, addendums, etc.

Project Management –

Healthcare/patient-related projects: Creation, development & production of healthcare & patient-related

materials, brochures, booklets, reference & training materials, statistical reports, correspondence, product trafficking

& mass mail-outs.

Client-related projects: Creation, development & production of annuity-related, financial & retirement planning

materials, client-specific brochures, reference & training materials, statistical reports, correspondence, inventory control, product trafficking & mass mail-outs.

Department & finance-related projects: Monthly statistical reports & analysis for patient & physician volumes, profit/loss statements, projections, procedural analysis updates & revisions, file/library maintenance, policies & procedures preparation, employee workflow review, disaster recovery preparation, project initiation, documentation & presentation.

Research Analysis – Gather, collaborate & present data, statistics & performance measurements for client/customer accounts, employee & department-wide performance & patient/physician data.

Records Management – Online & hardcopy client/customer accounts, medical records, patient accounts, internal departmental records, policies & procedures, file organization, record retention, purging, archiving, etc.

Client/Customer Services – Internal & external corporate/client/patient service, problem identification, documentation

& resolution.

Special Events – Plan, budget, manage & complete social & business-related special events, charity activities, holiday & employee-related events.

Computer/PC – Software experience: All current Microsoft Office applications including Word, Excel, Outlook, Access, Publisher; as well as PowerPoint & QuickBooks; extensive experience in many other applications & general internet usage.

Employment History:

09/22-11/23 Memorial Park Conservancy

Position Title/Dept.: Executive Assistant to the President & CEO

Responsibilities:

Executive assistance & support to the President & CEO of the Conservancy

Support the administrative team, board of directors, committees & conservancy staff

Meetings, minutes, documentation, correspondence, various reports, presentations, & corporate credit card account reconciliation, etc.

03/20 – 09/22 Conrad N. Hilton College of Global Hospitality Leadership / University of Houston

Position Title/Dept.: Executive Secretary

Responsibilities:

Executive assistance & support to the Associate Dean of Academic Affairs

Meetings, minutes, documentation, etc.

Preparation & assistance with faculty promotion & tenure documentation; annual faculty & staff evaluations; travel arrangements, documentation & reimbursement, presentations, correspondence, etc.

H.C. Trebilcox, Jr. Page 2.

Employment History Continued:

09/17 – 11/19 The Menninger Clinic - Houston, TX

Position Title/Dept.: Executive Assistant to President & CEO, Board Relations Manager & Secretary

Responsibilities:

Executive assistance & support to the CEO & Executive Team

Primarily responsible for The Clinic, Foundation & Kansas Board of Directors & their respective committees; all meetings, administration & events

Calendars, financial documentation, all general office support activities

08/15 – 09/17 CHI/St. Luke’s Health - Houston, TX

Position Title/Dept.: Sr. Administrative Assistant to COO & VP Cardiovascular Service Line

Responsibilities:

Executive assistance & support to the COO & VP Cardiovascular Service Line

Primarily responsible for calendars, appointments, meetings, communications liaison for both administrators

Travel, check requests & expense reimbursements

02/13 – 08/15 Sybaris Group, Inc. (Subsidiary of University General Hospital) – Houston, TX

Position Title/Dept.: Executive Assistant to CEO & Administration

Responsibilities:

Executive assistance & support to the CEO & 4 departmental directors & staff (approx. 15 managers/supervisors); including all factions of executive/administrative support

Administrative office management of the corporate office, including all aspects of office management (i.e., reception, supplies, inventory, etc.)

Extensive accounts payable & receivable management & project management, including slideshow presentations, creation, development & delivery

Client/customer/vendor liaison, all levels

08/06 – 11/12 Tenet Healthcare Corporation / Park Plaza Hospital & Medical Center – Houston, TX

Position Title/Dept.: Executive Assistant, Hospital Administration

Responsibilities:

Executive assistance & support to four hospital executive officers (primarily, CFO & CNO)

Office & project management, including slideshow presentation creation, development & delivery

Monthly (& as needed) patient & physician statistical production, analysis & projection reporting

Internal/external vendor/customer/patient service & support

All general office support-related functions (i.e., calendars, communications, timekeeping, travel arrangements/reimbursements, etc.)

07/04 – 08/06 Northeast Hospital & Medical Center – Humble, TX (now Memorial Hermann Northeast)

Position Title/Dept.: Executive Assistant, Hospital Administration

Responsibilities:

Executive assistance & support to four hospital executive officers (primarily, CFO, COO & CNO)

Office & project management, including slideshow presentation creation, development & delivery

Extensive intradepartmental policy & procedure development & library maintenance

Extensive hospital vendor contract regular review, revision, update, execution & library maintenance, etc.

Internal/external vendor/customer/patient service & support

All general office support-related functions (i.e., calendars, communications, timekeeping, travel arrangements/reimbursements, etc.)

Education:

University of Houston-Downtown (GPA: 4.0) Western Michigan University (GPA: 3.0)

Houston, TX 77001 Kalamazoo, MI 49001

Major: Business Administration Major: Music Education / Minor: Business Administration

Additional Information:

Prior experience in:

Banking & finance (FT - approx. 10 yrs.) with JP Morgan Chase Bank (Houston, TX)

Oil & gas (FT - approx. 5 yrs.) with Enron Corp (Houston, TX)

Retail sales/customer service (PT - approx. 10 yrs.) (part-time) with Paradies Shops (Houston, TX)

Food Service/preparation (PT – approx. 8 yrs.) with Cosmos Café (Houston, TX)

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